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CITY COUNCIL AGENDA ITEM NO. 16

Meeting Date: April 13, 2004

Subject/Title: Approve a Resolution authorizing the City Manager to extend the timeline and offer to the County to enter into a 0% 10-year loan agreement for Safety Improvements to Vasco Road within Contra Costa County, and place a sunset clause on the loan offer in the event that phase I construction improvements does not occur within 6 months of the date of adoption of this resolution; also extend the sunset clause to 18 months from the adoption of this resolution and increase the loan offer by $500,000 if the County begins construction of widening and or passing lanes in the summer of 2005.

Prepared by: Engineering: Marna Huber

Submitted by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to extend the timeline and offer to the County to enter into a 0% 10-year loan agreement with in an amount not to exceed $1.5 million to be spent for construction of safety improvements to Vasco Road within Contra Costa County, to begin within the next six months as Phase I, and extend the sunset clause to 18 months from the adoption of this resolution and increase the loan offer by $500,000 if the County begins construction of widening and or passing lanes in the summer of 2005.

PREVIOUS ACTION
On October 14, 2003, City Council authorized the City Manager to enter into a loan agreement with Contra Costa County.

BACKGROUND
On October 14, 2003, City Council authorized the City Manager to enter into a loan agreement with the County in the amount of $1.5 million dollars for safety improvements to Vasco Road within Contra Costa County. The original offer had a six month sunset clause to start construction that expires tomorrow evening. The County has taken action based on the Citizen’s Advisory Committee (CAC) and the City of Brentwood to improve safety on Vasco Road. The County hired a consultant (Nolte Associates, Inc.) to evaluate possible alternatives and solutions to safety issues on Vasco Road and has submitted the draft alternatives to the CAC. The County also presented the draft alternatives during their presentation this evening. These alternatives are being evaluated and refined with some of the options to be developed this summer and implemented by the County.

At this time, the County’s consultant suggests starting the construction (Phase I) with the installation of signage and median rumble strips (except at existing passing zones) and shoulder rumble strips along the entire corridor. This work totals $786,000. After this work is complete, staff recommends encouraging the County to expand its Vasco Road work to include widening or extra passing lanes to increase capacity and to construct those additional passing lanes on Vasco Road next summer. To assist in that effort, the City of Brentwood could extend its offer by an additional $500,000. This additional $500,000 along with the remaining funds from the original offer would make available to the County $1.2 million dollars for their construction effort next summer.

Vasco Road is a County road and as such, design decisions are the sole responsibility of Contra Costa County. This project promises to be a continuation of the successful regional transportation joint ventures with the County, similar to the Highway 4 Bypass project and the Camino Diablo/Vasco Road project.

The City of Brentwood’s support is vital toward improving the safety of Vasco Road and staff recommends extending the deadline imposed with the original offer and continue to work with the County to make Vasco Road a safe travel way for our citizens.

FISCAL IMPACT
Probable cost to the general fund of lost interest of approximately $20,000 per year and $28,000 per year, if the County widens Vasco Road, reducing each year over the life of the agreement until the loan is paid off.

Attachments:
Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXTEND THE TIMELINE AND OFFER TO THE COUNTY TO ENTER INTO A 0% 10-YEAR LOAN AGREEMENT FOR SAFETY IMPROVEMENTS TO VASCO ROAD WITHIN CONTRA COSTA COUNTY, AND PLACE A SUNSET CLAUSE ON THE LOAN OFFER IN THE EVENT THAT PHASE I CONSTRUCTION IMPROVEMENTS DOES NOT OCCUR WITHIN 6 MONTHS OF THE DATE OF ADOPTION OF THIS RESOLUTION; ALSO EXTEND THE SUNSET CLAUSE TO 18 MONTHS FROM THE ADOPTION OF THIS RESOLUTION AND INCREASE THE LOAN OFFER BY 500,000 IF THE COUNTY BEGINS CONSTRUCTION OF PASSING LANES IN THE SUMMER OF 2005.

WHEREAS, the City of Brentwood believes safety improvements need to be made to Vasco Road to reduce the number, frequency and severity of accidents; and

WHEREAS, Vasco Road is outside the jurisdiction of the City of Brentwood but within Contra Costa County; and

WHEREAS, Contra Costa County is currently researching ways to improve Vasco Road safety; and

WHEREAS, Senator Tom Torlakson, Assemblyman Guy Houston and Supervisor Millie Greenberg all strongly support improving the safety of Vasco Road; and

WHEREAS, the City of Brentwood wishes to support the efforts of Senator Tom Torlakson, Assemblyman Guy Houston, Supervisor Millie Greenberg and Contra Costa County to improve the safety of Vasco Road; and

WHEREAS, Contra Costa County is currently experiencing budgetary constraints which the City of Brentwood fears could delay needed safety improvements to Vasco Road; and

WHEREAS, the City of Brentwood and the Citizens Advisory Committee are working with the County to address safety issues on Vasco Road; and

WHEREAS, the City of Brentwood wants to support the County efforts toward improving the safety of Vasco Road and does not want those improvements to be delayed due to the County’s financial constraints; and

WHEREAS, the City of Brentwood wishes to encourage quick action on safety improvements and thereby places a 6-month window on this loan offer for phase I construction and an additional 12 month sunset clause for phase II construction of widening and or passing lanes to increase capacity.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City Manager is hereby authorized to enter into a 0% 10-year loan agreement with Contra Costa County in an amount not to exceed $1.5 million to be spent for construction of phase I safety improvements to Vasco Road within Contra Costa County.

BE IT FURTHER RESOLVED that a sunset clause is placed on this loan offer in the event that construction does not start within 6 months of the date of adoption of this resolution.

BE IT FURTHER RESOLVED that the offer will extend an additional 12 months for a total of 18 months from adoption of this resolution and the loan offer will increase by $500,000 if the County begins construction of widening and or passing lanes in the summer of 2005.

BE IT FURTHER RESOLVED that the Finance Director is authorized to transfer funds from the General Fund, sufficient to reimburse the Developer Fee accounts for interest if the AB1600 accounts are used to fund the loan.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of April 2004 by the following vote:
 

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