CITY COUNCIL AGENDA ITEM
Meeting Date: April 13, 2004
Subject/Title: Approve a Resolution authorizing the City Manager to execute
a Purchase Order for Howk Systems not to exceed the amount of $80,000.
Prepared by: Joe Majarucon, Water Operations Manager
Submitted by: Paul Zolfarelli, Director of Public Works
Approve a Resolution authorizing the City Manager to execute a Purchase
Order for Howk Systems not to exceed the amount of $80,000.
No previous action taken.
Howk Systems is a pump and water contractor whose services have been
utilized to conduct emergency repairs and maintenance on two City wells.
Staff solicited competitive bids from other vendors, but Howk was the only
vendor to respond. A purchase order for $40,000 was originally created for
Howk Systems, but due to emergency repairs, the amount of this purchase
order should be increased.
Repairs made at Well 13 were emergency repairs to the submersible pump.
Repairs made at Well 7 were triggered as a result of a routine maintenance
inspection that revealed a soon to fail motor. While the repair cost of the
submersible pump was very low, the motor at Well 7 had to be replaced. The
increased costs from the original bid were due to a mercury seal that staff
opted to replace due to concerns of leakage. The subsequent modification of
the motor and pump assembly also increased costs substantially.
The two invoices from Howk total $56,047.43. While no further work is
anticipated for the remainder of this fiscal year, Staff is requesting that
the purchase order be raised to $80,000 to cover these invoices and any
The total cost, not to exceed the amount of $80,000, has been budgeted
through the Water Operations Division.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE
CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR HOWK SYSTEMS NOT TO EXCEED THE
AMOUNT OF $80,000.
WHEREAS, as part of the annual budget adoption, the City has included
budgeted amounts for maintenance and/or service of public facilities and
WHEREAS, emergency repairs were needed at Wells 7 and 13, staff solicited
bids from companies to perform maintenance on City wells, Howk Systems was
the only company to respond; and
WHEREAS, the City has exceeded the original purchase order amount of $40,000
for Howk Systems due to these emergency repairs and maintenance.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
hereby authorizes the City Manager to execute a purchase order for Howk
Systems in an amount not to exceed $80,000.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 13th day of April, 2004 by the following vote: