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CITY COUNCIL AGENDA ITEM NO. 2

Meeting Date: February 24, 2004

Subject/Title: Approve a Resolution authorizing the submittal of two grant proposals to the State Department of Transportation (Caltrans) for the 2003/04 Safe Routes to School (SR2S) Program, Fifth Cycle

Submitted by: Finance: P. Ehler/K. Wahl
Engineering: B. Grewal/B. Bornstein

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the submittal of two grant proposals to the State Department of Transportation (Caltrans) for the 2003/04 Safe Routes to School (SR2S) Program, fifth cycle, and authorizing the City Engineer to execute and submit all documents which may be necessary.

PREVIOUS ACTION
None.

BACKGROUND
The Safe Routes to School (SR2S) Program was established in 1999 as a result of Assembly Bill 1475. In October 2001, Senate Bill 10 was enacted which extended the program for three additional years. It is now scheduled to sunset on January 1, 2005. The SR2S program is a highly competitive grant program intended to improve and enhance the safety of pedestrian and bicycle facilities and related infrastructure.

There are six general categories for SR2S projects, which include sidewalk improvements, traffic calming and speed reduction, pedestrian/bicycle crossing improvements, on- and off-street bicycle facilities and traffic diversion improvements. The two projects listed below are proposed for application to the 2003/04 SR2S program are in the sidewalk and pedestrian/bicycle crossing and traffic diversion categories.

1. Construction of an additional drop-off / pick-up area at Ron Nunn School by creating a loop road around the school site. This project will provide for better separation of pedestrians and bicycles from vehicular traffic and reduce the congestion during morning and afternoon peak periods.

2. Construction of curb, gutter and sidewalk on the east side of Minnesota Avenue, from approximately Glenwillow Drive to Randy Way, and installation of flashing beacons and a lighted crosswalk at the existing mid-block crosswalk to Bristow School. This project will close the gap in the sidewalk on the east side of Minnesota Avenue across from Bristow School and provide for a safer crossing for pedestrians.

FISCAL IMPACT
The Safe Routes to School program will reimburse up to 90% of project costs and requires a minimum 10% match from local funds. The total estimated project cost for the Minnesota Avenue Sidewalk Improvements is $196,300 and will include the construction of a sidewalk, curb and gutter on the east side of Minnesota Avenue and installation of flashing beacons and lighted crosswalk. Staff proposes a match of approximately $50,000, which is budgeted from Facility Fees in the 2003/04 – 2007-08 Capital Improvement Program.

The second project, the Ron Nunn School drop-off / pick-up area is estimated to cost $457,114. In order to make our application more competitive, staff recommends a proposal for $300,000 with a City match of $157,114. The match will be a combination of the value of the land contributed by the school district for the new drop-off/pick-up area, tentatively estimated to be $75,500 and $81,614 from the General Fund - Streets as indicated in the 2003/04 – 2007/08 Capital Improvement Program.

Attachments:
Resolution
Site Maps

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE SAFE ROUTES TO SCHOOL PROGRAM FOR TWO PROJECTS

WHEREAS, the Safe Routes to School Program was established in 1999 as a result of passage and signing of Assembly Bill 1475 to provide funds for improvement and enhancement of the safety of pedestrian and bicycle facilities and related infrastructure; and

WHEREAS, in 2001, the Legislature of the State of California enacted Senate Bill 10, which extended the program for an additional three years, to 2005; and

WHEREAS, the Safe Routes to School application contains assurances that the applicant must comply with, including a 10% project cost match; and

WHEREAS, the applicant, if selected, will enter into agreements with the State of California to carry out the project(s).

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby:

1. Approves the filing of an application for the Safe Routes to School Program for grant assistance.

2. Certifies that said applicant will make adequate provisions for operation and maintenance of the project.

3. Certifies that the City will comply with the 10% minimum project match requirement.

4. Appoints the City Engineer as agent of the City of Brentwood to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the aforementioned project.
.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of February 2004 by the following vote:

AYES: Councilmembers
NOES:
ABSENT:

_____________________________
Brian Swisher
Mayor

ATTEST:

_______________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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