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CITY COUNCIL AGENDA ITEM NO. 25

Meeting Date: January 13, 2004

Subject/Title: Consideration of a Resolution on amending the 2003/04 Master Fee Schedule/Cost Allocation Plan adopted by Resolution No. 3013 regarding recreation fees

Submitted by: Craig Bronzan, Director of Parks and Recreation

Report by: Tina Clark, Accountant
Poldina Scherff, Recreation Services Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION
Accept the Parks and Recreation Department amendment to the 2002/03 Master Fee Schedule/Cost Allocation Plan Resolution No. 3013 to include three new programs and fees for Parks and Recreation and implementation of a family pass for the Aquatics Complex. The three new programs are: Boating Safety Course, Mobile Piano Lab - Youth Music program, and Outdoor Roller Hockey League.

PREVIOUS ACTION
On February 11, 2003 City Council accepted the report and methodology for the Parks and Recreation Department Cost of Services Study prepared by Maximus. As a part of that report it was recommended that aquatic fees be adopted on a calendar year basis.

October 14, 2003 was the last time City Council approved a resolution amending the 2003/2004 Cost Allocation Plan to include additional Parks and Recreation Fees.

BACKGROUND

New Recreation Programs:
These programs are new offerings that staff wishes to include in the next Parks and Recreation Activities Guide. The fees for the programs are as follows:

Boating Safety Course $175.00
Mobile Piano Lab $198.00
Outdoor Roller Hockey Youth Sports League $ 65.00

All programs meet the City Council policy of covering direct costs and will be advertised once approved by City Council. See attached worksheets.

Aquatic Fees:
The Brentwood Family Aquatic Complex opened Labor Day weekend of 2000 as a seasonal aquatic facility. Within eight months of its opening, it became apparent through usage and community interest that a year-round facility was needed and would be supported.

The Aquatics Complex continues to run programs on a year-round basis which includes learn to swim programs, lap swim and conditioning, water fitness, various water safety classes and recreational swim. Three swim clubs currently utilize the facility for practices and meets, as well as the Liberty High swimmers for water polo and swim teams. These teams are proud to utilize the facility for home meets and matches.

Based on 2002/2003 Budget actual figures, the following information is provided:

• Swim lessons cover costs and are comparable to fees charged in the surrounding area by other municipalities.

• Public swim hours are 126 days per season for an average of 5 hours per day averaging 338 patrons per day in attendance. Total attendance: 42,545.

• Current general entry fee is $3.00. The fee needed to cover all costs with no City subsidy would be $4.12.

• Currently a punch pass entry card is offered at a discounted rate. These are available at 10 entries for $25 and 25 entries at $50. These discounted rates are available due to the budget subsidy from the City.

• Swim teams continue to use the facility at a discounted rate. The current cost per lane in the competition pool to cover all costs is $13.25. Teams are currently paying $1.75 per lane for practices and $2.50 per lane for swim meets plus the cost of the lifeguard. This discounted rate is available through City subsidy.

The 2003/2005 two-year aquatic budget includes City subsidy to allow use as outlined above. Revenue and expenditures are currently within the approved budget, therefore staff is not recommending a fee increase for calendar year 2004. In addition, completion of the co-generation project this spring will greatly reduce utility fees for the complex.

With the opening of the LUHSD/City of Brentwood joint use 50-meter pool at Heritage High School in 2005, staff will be working with the competitive swim teams and Liberty High School teams toward moving their operations to the Heritage pool. City run programs at the aquatic center cover a much higher percentage of costs than competitive swim programs. Moving the competitive programs to the Heritage pool will allow the City to expand lessons and specialty classes at the Aquatic Complex and generate additional revenue to reduce the current City subsidy. Once the Heritage pool is open, staff is recommending a closer look at what the appropriate costs should be for use of the Aquatic Complex by competitive teams.

Aquatic Family Pass:
Participants have requested the addition of a “Family Swim Pass” be considered for those families who use the complex frequently. Staff is recommending a Family Swim Pass as follows:

• Good for a calendar year, not transferable or refundable.
• Immediate family members only with proof required.
• Brentwood Residents only.

Staff is recommending a fee of $200, based on a family of 4 (four), each with 25 swims out of a total of 126 swim days, at the reduced rate of $2 per swim. Staff will calculate the actual usage of the pass and related costs during 2004 for recommendations in 2005.

FISCAL IMPACT
Recreation Programs:
Revenue and expenditure projections for Boating Safety are $5,250 and $4,735 respectively.
Revenue and expenditure projections for Mobil Piano Lab are $38,016 and $36,272 respectively. Revenue and expenditure projections for Outdoor Roller Hockey are $4,160 and $3,923 respectively. All programs meet City Council policy of recovering all direct costs.

Aquatic Programs:
Staff will track the use of the new family pass in the year 2004 to determine its significance in customer service, increase in attendance, and the percentage of its use. At this time staff cannot estimate its fiscal impact.

Attachments:
Resolution
City of Brentwood Parks and Recreation Fee Worksheets

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING THE 2003/04 MASTER FEE SCHEDULE/COST ALLOCATION PLAN ADOPTED BY RESOLUTION NO. 3013 REGARDING RECREATION FEES

WHEREAS, MAXIMUS Consulting Group conducted a fee study for the Parks and Recreation Department on January 13, 2003; and

WHEREAS, the City Council of the City of Brentwood accepted the report and methodology for the Parks and Recreation Department Cost of Services Study prepared by Maximus on February 11, 2003; and

WHEREAS, the Parks and Recreation Department of the City of Brentwood used the report to prepare the fiscal year 2003/05 budget.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the 2003/04 Master Fee Schedule be amended.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 13th day of January 2004 by the following vote:

AYES: Councilmembers
NOES:
ABSENT:
__________________________
Brian Swisher
Mayor

ATTEST:
__________________________
Karen Diaz, CMC
City Clerk

City Administration
City of Brentwood City Council
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E-mail allcouncil@brentwoodca.gov