CITY COUNCIL AGENDA ITEM
Meeting Date: January 13, 2004
Subject/Title: Consideration of a Resolution on amending the 2003/04 Master
Fee Schedule/Cost Allocation Plan adopted by Resolution No. 3013 regarding
Submitted by: Craig Bronzan, Director of Parks and Recreation
Report by: Tina Clark, Accountant
Poldina Scherff, Recreation Services Manager
Approved by: John Stevenson, City Manager
Accept the Parks and Recreation Department amendment to the 2002/03 Master
Fee Schedule/Cost Allocation Plan Resolution No. 3013 to include three new
programs and fees for Parks and Recreation and implementation of a family
pass for the Aquatics Complex. The three new programs are: Boating Safety
Course, Mobile Piano Lab - Youth Music program, and Outdoor Roller Hockey
On February 11, 2003 City Council accepted the report and methodology for
the Parks and Recreation Department Cost of Services Study prepared by
Maximus. As a part of that report it was recommended that aquatic fees be
adopted on a calendar year basis.
October 14, 2003 was the last time City Council approved a resolution
amending the 2003/2004 Cost Allocation Plan to include additional Parks and
New Recreation Programs:
These programs are new offerings that staff wishes to include in the next
Parks and Recreation Activities Guide. The fees for the programs are as
Boating Safety Course $175.00
Mobile Piano Lab $198.00
Outdoor Roller Hockey Youth Sports League $ 65.00
All programs meet the City Council policy of covering direct costs and will
be advertised once approved by City Council. See attached worksheets.
The Brentwood Family Aquatic Complex opened Labor Day weekend of 2000 as a
seasonal aquatic facility. Within eight months of its opening, it became
apparent through usage and community interest that a year-round facility was
needed and would be supported.
The Aquatics Complex continues to run programs on a year-round basis which
includes learn to swim programs, lap swim and conditioning, water fitness,
various water safety classes and recreational swim. Three swim clubs
currently utilize the facility for practices and meets, as well as the
Liberty High swimmers for water polo and swim teams. These teams are proud
to utilize the facility for home meets and matches.
Based on 2002/2003 Budget actual figures, the following information is
• Swim lessons cover costs and are comparable to fees charged in the
surrounding area by other municipalities.
• Public swim hours are 126 days per season for an average of 5 hours per
day averaging 338 patrons per day in attendance. Total attendance: 42,545.
• Current general entry fee is $3.00. The fee needed to cover all costs with
no City subsidy would be $4.12.
• Currently a punch pass entry card is offered at a discounted rate. These
are available at 10 entries for $25 and 25 entries at $50. These discounted
rates are available due to the budget subsidy from the City.
• Swim teams continue to use the facility at a discounted rate. The current
cost per lane in the competition pool to cover all costs is $13.25. Teams
are currently paying $1.75 per lane for practices and $2.50 per lane for
swim meets plus the cost of the lifeguard. This discounted rate is available
through City subsidy.
The 2003/2005 two-year aquatic budget includes City subsidy to allow use as
outlined above. Revenue and expenditures are currently within the approved
budget, therefore staff is not recommending a fee increase for calendar year
2004. In addition, completion of the co-generation project this spring will
greatly reduce utility fees for the complex.
With the opening of the LUHSD/City of Brentwood joint use 50-meter pool at
Heritage High School in 2005, staff will be working with the competitive
swim teams and Liberty High School teams toward moving their operations to
the Heritage pool. City run programs at the aquatic center cover a much
higher percentage of costs than competitive swim programs. Moving the
competitive programs to the Heritage pool will allow the City to expand
lessons and specialty classes at the Aquatic Complex and generate additional
revenue to reduce the current City subsidy. Once the Heritage pool is open,
staff is recommending a closer look at what the appropriate costs should be
for use of the Aquatic Complex by competitive teams.
Aquatic Family Pass:
Participants have requested the addition of a “Family Swim Pass” be
considered for those families who use the complex frequently. Staff is
recommending a Family Swim Pass as follows:
• Good for a calendar year, not transferable or refundable.
• Immediate family members only with proof required.
• Brentwood Residents only.
Staff is recommending a fee of $200, based on a family of 4 (four), each
with 25 swims out of a total of 126 swim days, at the reduced rate of $2 per
swim. Staff will calculate the actual usage of the pass and related costs
during 2004 for recommendations in 2005.
Revenue and expenditure projections for Boating Safety are $5,250 and $4,735
Revenue and expenditure projections for Mobil Piano Lab are $38,016 and
$36,272 respectively. Revenue and expenditure projections for Outdoor Roller
Hockey are $4,160 and $3,923 respectively. All programs meet City Council
policy of recovering all direct costs.
Staff will track the use of the new family pass in the year 2004 to
determine its significance in customer service, increase in attendance, and
the percentage of its use. At this time staff cannot estimate its fiscal
City of Brentwood Parks and Recreation Fee Worksheets
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING THE
2003/04 MASTER FEE SCHEDULE/COST ALLOCATION PLAN ADOPTED BY RESOLUTION NO.
3013 REGARDING RECREATION FEES
WHEREAS, MAXIMUS Consulting Group conducted a fee study for the Parks and
Recreation Department on January 13, 2003; and
WHEREAS, the City Council of the City of Brentwood accepted the report and
methodology for the Parks and Recreation Department Cost of Services Study
prepared by Maximus on February 11, 2003; and
WHEREAS, the Parks and Recreation Department of the City of Brentwood used
the report to prepare the fiscal year 2003/05 budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood,
that the 2003/04 Master Fee Schedule be amended.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting on the 13th day of January 2004 by the following vote:
Karen Diaz, CMC