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CITY COUNCIL AGENDA ITEM NO. 19



Meeting Date: January 13, 2003

Subject/Title: Approve a Resolution awarding contract for the City Park Play Area, CIP Project No. 522-5226 to Indio’s Construction, Inc. in the amount of $286,500 and authorizing the City Manager to execute the agreement and necessary documents and authorize change orders up to 10% of the contract amount.

Submitted by: Craig Bronzan, Director of Parks and Recreation

Report Prepared by: Janet Hansen, Park Planner

Approved by: John E. Stevenson, City Manager


RECOMMENDATION
Approve a Resolution awarding contract for the City Park Play Area, CIP Project No.522-5226 to Indio’s Construction, Inc. in the amount of $286,500 and authorizing the City Manager to execute the agreement and necessary documents and authorize change orders up to 10% of the contract amount.

PREVIOUS ACTION
July 10, 2001: City Council approved a resolution authorizing and approving the application for grant funds for the Per Capita Grant Program under the Safe Neighborhood Parks, Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12).

August 14, 2001: City Council approved the application for grant funds for the Roberti-Z’Berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12).

August 28, 2001: City Council authorized an application to apply for grant funding from the California Integrated Waste Management Board for the Park Playground Accessibility and Recycling Grant Program for City Park.

October 23, 2001: City Council authorized an application to apply for grant funding from the California Integrated Waste Management Board for the Waste Tire Playground Cover Grant Program for City Park and approved the recommendation from the Parks and Recreation Commission to use the Proposition 12 State Park Bond Act funds for use at City Park.

March 11, 2003: City Council accepted the initial conceptual design for the redevelopment of City Park, located at Oak and Second Streets, approved the use of Proposition 12 State Park Bond Act funds for the relocation and renovation of the play area as per the conceptual design and authorized the City Manager to enter into agreement with Abey/Arnold, Landscape Architects, to provide construction design services for the play area.
November 25, 2003: City Council approved a Resolution approving the contract documents for the playground portion of the City Park Redesign, CIP Project No. 522-5226, and directing staff to put the playground project out to bid.

BACKGROUND
With City Council approval, staff issued the City Park Play Area, CIP Project No. 522-5226, contract documents for public bid on December 1, 2003 with a bid opening date of
December 22, 2003. At the bid opening on December 22, 2003, the following five bids were received:

Indio’s Construction, Inc. $286,500.00
JFC Construction, Inc $360,538.00
G&G Builders, Inc. $362,079.00
Hanford Applied Restoration
and Conservation $370,166.89
BRCO Constructors, Inc. $379,187.00

The lowest responsive, responsible bid was received from Indio’s Construction, Inc. in the amount of $286,500.

Since this bid falls within the project construction budget of $333,484.00, staff recommends authorizing the City Manager to execute the contract with Indio’s Construction, Inc. in the amount of $286,500.00. Including a 10% construction contingency of $28,650, this brings the total project construction cost to $315,150.00.

FISCAL IMPACT
Construction funding for the City Park Area is budgeted in the adopted 2003/04-2007/08 Capital Improvement Program, City Park Redesign, CIP Project No. 522-5226. The construction line item budget for fiscal 03-04 totals $333,484.00, funded through State Funding/Grants. Of this $333,484.00, California Integrated Waste Management Board grants are providing $75,000.00 and Proposition 12 per capita block grants are funding $258,484.00.

Attachments:
Resolution
CIP Project No. 522-5226 Worksheet
















RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING CONTRACT FOR THE CITY PARK PLAY AREA, CIP PROJECT NO. 522-5226 TO INDIO’S CONSTRUCTION, INC. IN THE AMOUNT OF $286,500 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND NECESSARY DOCUMENTS AND AUTHORIZE CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.

WHEREAS, City Council of the City of Brentwood approved the contract documents for the City Park Play Area, CIP Project No. 522-5226 and directed staff to put the project out to public bid on December 1, 2003; and

WHEREAS, the lowest responsive, responsible bid was received from Indio’s Construction, Inc. in the amount of $286,500.00; and

WHEREAS, the total project cost falls within the approved 2003/04-2007/08 Capital Improvement Program construction line item budget for City Park Redesign, CIP No. 522-5226;

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby awards contract for the City Park Play Area, CIP Project No. 522-5226 to Indio’s Construction, Inc. in the amount of $286,500 and authorizes the City Manager to execute the agreement and necessary documents and authorize change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of January 2004, by the following vote:


AYES: Councilmembers
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor
ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk





 

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