CITY COUNCIL AGENDA ITEM
Meeting Date: December 9, 2003
Subject/Title: Approve a resolution for payment to Liberty Union High School
District for CIP Projects Heritage High Joint Use Gymnasium and Heritage
High Joint Use Pool in the amount of $390,803.50
Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Pam Ehler, Director of Finance and Information Services
Approved by: John Stevenson, City Manager
Approve a Resolution for payment to Liberty Union High School District for
Heritage High School joint use projects in the amount of $390,803.50.
At the April 9, 2002 CIP workshop, staff was directed to return in 30 days
to discuss ways the City of Brentwood and Liberty Union High School District
(LUHSD) may be able to work together on the pool and gymnasium at Heritage
High School. At the May 14, 2002, City Council meeting, staff requested this
item be brought back for consideration at the May 28, 2002, City Council
meeting. At the May 28, 2002 City Council meeting, staff requested
permission to bring the item back on June 11, 2002. On June 11, 2002, City
Council approved funding of $208,800 for design of 50-meter pool/gym office
and storage space in conjunction with a 25-yard design paid by LUHSD, with
reconsideration of approval of funding the entire project in August. City
Council approved funding of $2,500,000 for the Heritage High School joint
use projects on August 27, 2002.
As a part of the April 9, 2002 CIP workshop, staff reported on two joint use
projects with Liberty Union High School District that were listed in the
proposed 2002/2007 CIP program as unfunded: development of a 50-meter pool;
and construction of an office/storage space in the joint use gymnasium. As
these projects were unfunded, staff had requested time to work on options
that could be considered by City Council. Dan Smith, LUHSD Superintendent
indicated that a decision would need to be made in 30 days as LUHSD was at a
point where they needed to give specific direction to their architect as to
a final design. Staff was directed to return in 30 days (May 14th City
Council meeting) to discuss options.
City of Brentwood and LUHSD staff developed options for consideration that
would keep the joint use projects under consideration. Staff heard very
clearly from City Council that there was support for joint use projects as
long as those projects did not come at the expense of existing funded City
of Brentwood Park projects. There was also concern expressed by City Council
as to the state of the current economy and whether commitments to LUHSD
would come at the expense of other City projects. As a result, staff looked
at options that would work within both of these parameters.
Staff concentrated on an option that would direct the architect to provide
parallel designs: one for a 25-yard pool and one for a 50-meter pool. As
Heritage High School was not scheduled to go out to bid until spring of
2003, there was no necessity to determine exact funding or long-term
commitment until development of the 2003/2008 CIP.
Staff requested and received a cost estimate from the architect for these
two designs. The cost for design of the 50-meter pool was $208,800. City
Council approved moving forward with this design work at the June 11th City
Council meeting. One half of the design fee was to be credited back to the
City against funding for the project. At the time of approval, the architect
indicated that if the City of Brentwood could decide for sure that they will
fund the project by August 2002, then the architects would be able to
consolidate designs and the cost to the City of Brentwood for the 50-meter
pool would only be approximately $97,440. City Council approved funding for
the project at the August 27, 2002, and the City has paid $97,436.65.
The August 27, 2002 City Council action of approval provided for
reimbursement with LUHSD as follows:
• City includes the pool and gym office in the City’s CIP program of
• The City of Brentwood and LUHSD agree to the following financial plan:
1. LUHSD will provide the cash flow to bid and construct the 50-meter
pool/gym office/storage space.
2. As “good year”* money is available in the City’s CIP program, it will be
committed in July by the City by the following formula:
July 2003 – 25% of 2002/2003 good year revenue
July 2004 – 50% of 2003/2004 good year revenue
July 2005 – 50% of 2004/2005 good year revenue
July 2006 – 50% of 2005/2006 good year revenue
July 2007 – 75% of 2006/2007 good year revenue
July 2008 – 75% of 2007/2008 good year revenue
”good year”* revenue is money received in excess of the City of Brentwood’s
conservative estimate of revenue received from Park Development fees as set
by the Director of Finance and Information Services.
• If the City has not met its financial commitment by the end of the
2007/2008 CIP program, then the City will complete its commitment using
other funds, by July 2009.
• The City and LUHSD will develop a long-term use agreement that guarantees
City sponsored use of the joint use facilities.
These approved guiding principals provide LUHSD the framework to know that
the City of Brentwood will pay for the joint use project while making sure
that no funded park projects in the approved CIP program are at risk. By
sharing only “good year” revenue, it allows for City and the joint use
projects to be added when the conservative estimate of revenue are exceeded.
According to Pam Ehler, Director of Finance and Information Services, the
amount of “good year” revenue for fiscal year 2002/2003 is $1,563,214.
Twenty-five percent of that amount, which is due and payable is $390,803.50,
leaving a balance in the project of $2,011,759.85 that is still owed as
$390,803.50 will be paid out of the park development fee account.
CIP Project Sheets
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING PAYMENT
BY THE CITY OF BRENTWOOD TO THE LIBERTY UNION HIGH SCHOOL DISTRICT FOR CIP
PROJECTS HERITAGE HIGH JOINT USE GYMNASIUM AND HERITAGE HIGH JOINT USE POOL
IN THE AMOUNT OF $390,803.50
WHEREAS, the City of Brentwood and Liberty Union High School District have a
long history of working together on joint use projects; and
WHEREAS, the City and School District have agreed to develop joint use
projects at Heritage High School; and
WHEREAS, on August 27, 2002, City Council approved funding of $2,500,000 and
yearly funding schedule for developing of a joint use gymnasium and pool at
Heritage High School, and
WHEREAS, the City has determined the amount of payment for fiscal year
2002/03 that is payable to the School District
NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood
approves payment to Liberty Union High School District in the amount of
$390,803.50 for fiscal year 2002/03.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on December 9, 2003 by the following vote:
Karen Diaz, CMC