City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

Past Agendas

CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date: November 25, 2003

Subject/Title: Approve a Resolution authorizing the City Manager to execute an agreement and necessary documents to purchase Sanitary Sewer Video Inspection Equipment from Pearpoint, Inc. in an amount not to exceed $126,459.70 plus applicable California sales tax.

Submitted by: Paul Zolfarelli, Director of Public Works

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a resolution authorizing the City Manager to execute an agreement and necessary documents to purchase a P494 Flexi-View Inspection System with vehicle and conversion from Pearpoint, Inc. in an amount not to exceed $126,459.70 plus applicable California sales tax.

PREVIOUS ACTION
On September 23, 2003 the City Council approved Resolution No. 2985 establishing an allocation of funds for sanitary sewer services.

BACKGROUND
Staff has historically experienced difficulties in determining the condition of sanitary sewer main lines and laterals. While rodding and cleaning have been performed as regular preventative maintenance tasks, the success of these efforts and the true physical conditions of our system have been unknown. Many problems in the sanitary sewer system occur at pipe joints and at the connection from the lateral line to the main line. Visual inspections of these areas are critical to determine if something as simple as root foaming is needed or if full replacement of the line is necessary. Video inspection is the most effective way to handle this.

DISCUSSION
Pearpoint, Inc. is a leader in the sanitary sewer camera field providing equipment to neighboring cities including Monterey, Livermore, San Leandro, Modesto, and Newport Beach. Pearpoint, Inc. has the only sewer camera on the market that is labeled and listed for use in “Class 1, Division 1, Gas Groups C&D, Temperature Rating T3 and Hazardous Environments.” Staff has performed comparisons and finds that Pearpoint, Inc. offers the best equipment for our needs while offering the only labeled and listed product on the market.

Pearpoint, Inc. will provide the equipment at a 30 percent discount, totaling $126,459.70, if we are able to place our order before the end of the 2003 calendar year by allowing us to utilize a Purchase Order with the City of Newport Beach.

Staff is also anticipating that this equipment will be utilized for new subdivision sanitary sewer inspections. Developers and subcontractors are currently submitting reports on new construction and the City of Brentwood inspectors are responsible for confirming that these reports are accurate. This video inspection equipment would allow the City to conduct more thorough and accurate inspections.

FISCAL IMPACT
This $126,459.70 plus applicable California sales tax will initially be funded from the Wastewater Enterprise Vehicle Replacement Fund (590-5801-82702). The Lateral Enterprise Fund (590-5803) will pay back these funds once it generates appropriate revenue. The new Lateral Enterprise Fund is generating approximately $10,000 per month in revenue. These funds are designed to cover maintenance, renewal, replacement, staffing and equipment for the program. Since the program was only recently initiated, there are insufficient funds to cover the initial cost of this equipment at this time.

Pearpoint, Inc. has offered to supply the equipment at a 30 percent discount, totaling $126,459.70, if it is ordered before the end of the 2003 calendar year. And they will delay billing until March of 2004. By delaying payment of this equipment until March 2004 the Lateral Enterprise Fund will have generated approximately $70,000, which will be used as partial reimbursement to the Wastewater Enterprise Vehicle Replacement Fund.

Attachments
• Resolution
• Resolution No. 2985

RESOLUTION NO.

APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT AND NECESSARY DOCUMENTS TO PURCHASE A P494 FLEXI-VIEW INSPECTION SYSTEM WITH VEHICLE AND CONVERSION FROM PEARPOINT, INC. IN AN AMOUNT NOT TO EXCEED $126,459.70 PLUS APPLICABLE CALIFORNIA SALES TAX.

WHEREAS, on September 23, 2003 the City Council approved Resolution No. 2985 establishing an allocation of funds for sanitary sewer services; and

WHEREAS, visual inspections of the lateral sewer lines are critical in determining appropriate maintenance and the accuracy of developer reports on new subdivisions; and

WHEREAS, staff has performed comparisons and finds that Pearpoint, Inc. offers the best equipment for our needs at a significantly reduced price if ordered by the end of the 2003 calendar year.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City Manager is authorized to execute an agreement and necessary documents to purchase a P494 Flexi-View Inspection System with vehicle and conversion from Pearpoint, Inc. at a cost not to exceed $126,459.70 plus applicable California sales tax.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of November 2003 by the following vote:
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov