CITY COUNCIL AGENDA ITEM
Meeting Date: October 28, 2003
Subject/Title: Approve a Resolution awarding contract for the Balfour Road
Park, CIP Project No. 522-5221 to Misan Construction, Inc. in the amount of
$2,802,500 including additive alternates 1, 2, and 3, and authorizing the
City Manager to execute the agreement and necessary documents and authorize
change orders up to 10% of the contract amount. (C. Bronzan/J. Hansen)
Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Janet Hansen, Park Planner
Approved by: John Stevenson, City Manager
Approve a Resolution awarding contract for the Balfour Road Park, CIP
Project No. 522-5221 to Misan Construction, Inc. in the amount of $2,802,500
including additive alternates 1, 2, and 3, and authorizing the City Manager
to execute the agreement and necessary documents and authorize change orders
up to 10% of the contract amount for a total amount of $3,082,750.
The Council Park and Recreation subcommittee approved a conceptual site plan
for the Aquatic Complex and surrounding park property in 1998.
Once the Aquatic Complex started construction in October 1999, staff started
working with RRM Design, one of the City’s contractual landscape
architectural firms, to develop a master plan for the park. As the park
serves as a buffer area for the pool, commercial pad, and Skate Park, the
design was to support the existing uses and meet the needs of the
Two community meetings were held to solicit input from the neighborhood and
community related to the types of use and amenities that should be designed
in the park. The first meeting was held on February 5, 2000 at Brentwood
Elementary School. RRM Design developed two conceptual plans from the input
at this meeting. The second meeting was held on March 11, 2000 in the
Council Chambers to review the two conceptual plans.
RRM Design prepared a final conceptual design and estimated budget as a
result of this meeting. RRM Design presented the new design and budget to
the Park and Recreation Commission at their March 30, 2000 meeting. The
Commission reviewed the plan and made a recommendation to City Council to
approve the design as the preliminary plan for the park.
On April 11, 2000, City Council approved the City of Brentwood’s Family
Aquatic Complex Neighborhood Park conceptual plan, as recommended by the
Park & Recreation Commission, and directed staff to work with the architect
to move the picnic area and volleyball courts closer to the Aquatic Complex.
On May 22, 2001 City Council approved Resolution 2299 adopting the 2001/2006
CIP Budget, which includes this project as CIP Project No. 522-5221.
On August 28, 2001, City Council confirmed the conceptual plan and
authorized the City Manager to enter into agreement with RRM Design Group
for landscape architectural design services for the development of
construction documents for Balfour Road Park, CIP Project No. 522-5221.
On August 26, 2003, City Council approved Resolution 2960 approving the
contract documents for Balfour Road Park, CIP Project No. 522-5221, and
directed staff to put the project out to bid.
With City Council approval, staff issued the Balfour Road Park, CIP Project
522-5221, contract documents for public bid on September 16, 2003 with a bid
opening date of October 16, 2003. The construction documents included a base
bid for the construction of the park and three additive alternates. The
first, the addition of the horseshoe courts, the second, the expansion of
the bocce courts from 2 to 4 courts and the third, the hexagonal picnic area
At the bid opening on October 16, 2003, the following four bids were
Base Bid Alternate 1 Alternate 2 Alternate 3
Misan Construction, Inc. $2,689,000.00 $53,000.00 $20,000.00 $40,500.00
Robert A. Bothman, Inc. $2,855,000.00 $85,000.00 $25,000.00 $56,000.00
JFC Construction $2,906,853.81 $75,882.00 $8,335.00 $40,000.00
Valley Crest Landscape Dev., Inc. $3,248,098.10 $80,000.00 $48,000.00
The lowest responsive, responsible bid was received from Misan Construction,
Inc. in the amount of $2,689,000.00 with an Add Alternate #1 of $53,000.00,
Add Alternate #2 of $20,000.00 and Add Alternate #3 of $40,500.00.
The bid amount with the Additive Alternates #1, 2 and 3 totals
$2,802,500.00. Since this total project cost falls below the Engineer’s
Estimate and the well within the project budget, staff recommends the
inclusion of the three add alternates.
Staff recommends authorizing the City Manager to execute the contract with
Add Alternate #1, #2, and #3 in the amount of $2,802,500.00. Including a 10%
contingency, this brings the total project cost to $3,082,750.00.
Construction funding for the Balfour Road Park is budgeted in the adopted
2003/04 – 2007/08 Capital Improvement Program, Balfour Road Park
Development, CIP Project No. 522-5221. The construction line item budget for
fiscal 03-04 totals $3,090,000, funded from facility fees/park funds.
CIP Project No. 522-5221 Worksheet
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE
CONTRACT DOCUMENTS FOR BALFOUR ROAD PARK, CIP PROJECT NO. 522-5221, AND
AWARDING CONTRACT TO MISAN CONSTRUCTION, INC. IN THE AMOUNT OF $2,802,500
INCLUDING ADDITIVE ALTERNATES 1, 2, AND 3, AND AUTHORIZING THE CITY MANAGER
TO EXECUTE THE AGREEMENT AND NECESSARY DOCUMENTS AND AUTHORIZE CHANGE ORDERS
UP TO 10% OF THE CONTRACT AMOUNT.
WHEREAS, City Council of the City of Brentwood approved the contract
documents for the Balfour Road Park, CIP Project No. 522-5221 and directed
staff to put the project out to public bid with the bid opening on October
16, 2003; and
WHEREAS, the lowest responsive, responsible bid was received from Misan
Construction, Inc. in the amount of $2,689,000.00 with an Add Alternate #1
bid of $53,000.00, Add Alternate #2 bid of $20,000.00, and Add Alternate #3
bid of $40,500.00; and
WHEREAS, the total project cost, including Add Alternates #1, #2, and #3,
falls below the Engineer’s Estimate and well within the project budget;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
hereby authorizes the City Manager to execute the agreement and necessary
documents for the construction of Balfour Road Park, CIP Project No.
522-5221 and authorize change orders up to 10% of the contract amount.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 28th day of October 2003, by the following
Karen Diaz, CMC