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CITY COUNCIL AGENDA ITEM NO. 4

Meeting Date: October 28, 2003

Subject/Title: Approve a Resolution awarding contract for the Balfour Road Park, CIP Project No. 522-5221 to Misan Construction, Inc. in the amount of $2,802,500 including additive alternates 1, 2, and 3, and authorizing the City Manager to execute the agreement and necessary documents and authorize change orders up to 10% of the contract amount. (C. Bronzan/J. Hansen)

Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Janet Hansen, Park Planner

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution awarding contract for the Balfour Road Park, CIP Project No. 522-5221 to Misan Construction, Inc. in the amount of $2,802,500 including additive alternates 1, 2, and 3, and authorizing the City Manager to execute the agreement and necessary documents and authorize change orders up to 10% of the contract amount for a total amount of $3,082,750.

PREVIOUS ACTION
The Council Park and Recreation subcommittee approved a conceptual site plan for the Aquatic Complex and surrounding park property in 1998.

Once the Aquatic Complex started construction in October 1999, staff started working with RRM Design, one of the City’s contractual landscape architectural firms, to develop a master plan for the park. As the park serves as a buffer area for the pool, commercial pad, and Skate Park, the design was to support the existing uses and meet the needs of the neighborhood.

Two community meetings were held to solicit input from the neighborhood and community related to the types of use and amenities that should be designed in the park. The first meeting was held on February 5, 2000 at Brentwood Elementary School. RRM Design developed two conceptual plans from the input at this meeting. The second meeting was held on March 11, 2000 in the Council Chambers to review the two conceptual plans.

RRM Design prepared a final conceptual design and estimated budget as a result of this meeting. RRM Design presented the new design and budget to the Park and Recreation Commission at their March 30, 2000 meeting. The Commission reviewed the plan and made a recommendation to City Council to approve the design as the preliminary plan for the park.

On April 11, 2000, City Council approved the City of Brentwood’s Family Aquatic Complex Neighborhood Park conceptual plan, as recommended by the Park & Recreation Commission, and directed staff to work with the architect to move the picnic area and volleyball courts closer to the Aquatic Complex.

On May 22, 2001 City Council approved Resolution 2299 adopting the 2001/2006 CIP Budget, which includes this project as CIP Project No. 522-5221.
On August 28, 2001, City Council confirmed the conceptual plan and authorized the City Manager to enter into agreement with RRM Design Group for landscape architectural design services for the development of construction documents for Balfour Road Park, CIP Project No. 522-5221.

On August 26, 2003, City Council approved Resolution 2960 approving the contract documents for Balfour Road Park, CIP Project No. 522-5221, and directed staff to put the project out to bid.

BACKGROUND
With City Council approval, staff issued the Balfour Road Park, CIP Project 522-5221, contract documents for public bid on September 16, 2003 with a bid opening date of October 16, 2003. The construction documents included a base bid for the construction of the park and three additive alternates. The first, the addition of the horseshoe courts, the second, the expansion of the bocce courts from 2 to 4 courts and the third, the hexagonal picnic area cover.

At the bid opening on October 16, 2003, the following four bids were received:

Base Bid Alternate 1 Alternate 2 Alternate 3
Misan Construction, Inc. $2,689,000.00 $53,000.00 $20,000.00 $40,500.00
Robert A. Bothman, Inc. $2,855,000.00 $85,000.00 $25,000.00 $56,000.00
JFC Construction $2,906,853.81 $75,882.00 $8,335.00 $40,000.00
Valley Crest Landscape Dev., Inc. $3,248,098.10 $80,000.00 $48,000.00 $55,000.00

The lowest responsive, responsible bid was received from Misan Construction, Inc. in the amount of $2,689,000.00 with an Add Alternate #1 of $53,000.00, Add Alternate #2 of $20,000.00 and Add Alternate #3 of $40,500.00.

The bid amount with the Additive Alternates #1, 2 and 3 totals $2,802,500.00. Since this total project cost falls below the Engineer’s Estimate and the well within the project budget, staff recommends the inclusion of the three add alternates.

Staff recommends authorizing the City Manager to execute the contract with Add Alternate #1, #2, and #3 in the amount of $2,802,500.00. Including a 10% contingency, this brings the total project cost to $3,082,750.00.

FISCAL IMPACT
Construction funding for the Balfour Road Park is budgeted in the adopted 2003/04 – 2007/08 Capital Improvement Program, Balfour Road Park Development, CIP Project No. 522-5221. The construction line item budget for fiscal 03-04 totals $3,090,000, funded from facility fees/park funds.

Attachments:
Resolution
CIP Project No. 522-5221 Worksheet

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CONTRACT DOCUMENTS FOR BALFOUR ROAD PARK, CIP PROJECT NO. 522-5221, AND AWARDING CONTRACT TO MISAN CONSTRUCTION, INC. IN THE AMOUNT OF $2,802,500 INCLUDING ADDITIVE ALTERNATES 1, 2, AND 3, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND NECESSARY DOCUMENTS AND AUTHORIZE CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.

WHEREAS, City Council of the City of Brentwood approved the contract documents for the Balfour Road Park, CIP Project No. 522-5221 and directed staff to put the project out to public bid with the bid opening on October 16, 2003; and

WHEREAS, the lowest responsive, responsible bid was received from Misan Construction, Inc. in the amount of $2,689,000.00 with an Add Alternate #1 bid of $53,000.00, Add Alternate #2 bid of $20,000.00, and Add Alternate #3 bid of $40,500.00; and

WHEREAS, the total project cost, including Add Alternates #1, #2, and #3, falls below the Engineer’s Estimate and well within the project budget;

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute the agreement and necessary documents for the construction of Balfour Road Park, CIP Project No. 522-5221 and authorize change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 28th day of October 2003, by the following vote:

AYES:
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor
ATTEST:
__________________________________
Karen Diaz, CMC
City Clerk
 

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