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CITY COUNCIL AGENDA ITEM NO. 4

Meeting Date: September 9, 2003

Subject/Title: Authorize the City Manager to execute a Change Order with Antioch Paving Company, Inc. in order to complete the construction of the Second Street Parking Lot, CIP Project No. 336-3135, and add the amended CIP Budget Sheet into the 2003/04 Program.

Submitted by: Engineering: B. Grewal/S. Peiris

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a change order in the amount of $6,000 with Antioch Paving Company, Inc. in order to complete the construction of the Second Street Parking Lot, CIP Project No. 336-3135, and add the amended CIP Budget Sheet into the 2003/04 Program.

PREVIOUS ACTION
On May 28, 2002, the City Council approved and adopted the 2002/07 Capital Improvement Program for the City, of which the Second Street Parking Lot, CIP Project No. 336-3125, is a part, and was budgeted for $60,000.
On November 12, 2002, the City Council awarded a contract in the amount of $45,462.50 plus 10% contingency to Antioch Paving Company, Inc. to construct the Second Street Parking Lot, CIP Project No. 336-3135.
This project was funded in full by the Redevelopment Agency by its Resolution RA-63 on November 12, 2002, in the amount of $45,462.50 plus 10% contingency ($50,008.75).

BACKGROUND
As part of the City’s desire to make more parking available around City Hall and the downtown business area, staff explored and evaluated different alternatives. Just over the last year, the City has constructed two parking lots in the downtown area; both funded by the Redevelopment Agency. Continuing the efforts to improve parking availability, the City leased the subject property from a private property owner and by paving this lot and adding lighting has added an additional highly desirable 52 parking spaces to the downtown business area, and reduced parking congestion around City Hall and the downtown area. This parking lot is providing major relief at a minimal expenditure until a downtown parking garage structure or some other alternative becomes available.

In order to complete this project, and to provide a friendly bicycle environment as well as providing safety during evening hours, bike racks and additional safety lighting is added to the original project scope. This change in scope will require an additional $6,000 for project completion. Staff is requesting that City Council approve this change order.

FISCAL IMPACT
The $60,000 budget for this project is accounted for in the approved CIP Budget 2002/03. However, the total project cost to complete the parking facility is only $56,000 and staff is adding the amended CIP Sheet into the 2003/04 CIP Budget Book and reflects this budget modification. The first contract approval for the construction and installation of the Second Street Parking Lot of $45,462.50 plus 10% contingency ($50,008.75) was fully funded by the Redevelopment Agency.
This request for $6,000 for the bike racks and additional lighting is in addition to the original approved amount, and will be funded by the Redevelopment Agency. While the cost to construct and install the Second Street Parking Lot is funded by the Redevelopment Agency, the annual operating/maintenance cost is approximately $6,000, and will be funded by the City’s General Fund.

Attachments:
Resolution
Site Map
CIP Budget Sheet

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER IN THE AMOUNT OF $6,000 WITH ANTIOCH PAVING COMPANY, INC. IN ORDER TO COMPLETE CONSTRUCTION OF THE SECOND STREET PARKING LOT, CIP PROJECT NO. 336-3135, AND ADD THE AMENDED CIP BUDGET SHEET INTO THE 2003/04 PROGRAM.

WHEREAS, on May 28, 2002, the City Council approved and adopted the 2002/07 Capital Improvement Program for the City, of which the Second Street Parking Lot, CIP Project No. 336-3125, is a part; and

WHEREAS, on November 12, 2002, the City Council award a contract in the amount of $45,462.50 to Antioch Paving Company, Inc. to construct the Second Street Parking Lot, CIP Project No. 336-3135.; and

WHEREAS, the Second Street Parking Lot has added an additional highly desired 52 parking spaces to the downtown business area, and reduced parking congestion around City Hall and the downtown area.; and

WHEREAS, in order to complete this project, it is necessary to install bike racks and additional lighting; and

WHEREAS, staff is requesting that City Council approve this change order so that the project may be completed.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute a Change Order in the amount of $6000.00 with Antioch Paving Company, Inc. in order to complete construction of the Second Street Parking Lot, CIP Project No. 336-3135.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 9th day of September by the following vote:
 

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