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CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: September 9, 2003

Subject/Title: Accept the Work Performed by Granite Construction Company for Sand Creek Road (Central), CIP Project No. 336-3061.

Submitted by: Engineering: B. Grewal/D. Spekner

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution accepting the work performed by Granite Construction Company for Sand Creek Road (Central), CIP Project No. 336-3061, and direct the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
On August 28, 2001, the City Council authorized the City Manager to award a Construction Contract to Granite Construction Company for the construction of Sand Creek Road (Central), CIP Project No. 336-3061, for a total of $6,029,985 plus 10% change order authority.

On December 10, 2002, the City Council authorized the City Manager to execute a Construction Contract Change Order with Granite Construction Company for completion of Sand Creek Road (Central), CIP Project No. 336-3061, in an amount not to exceed $150,000, to add architectural improvements not originally included in the contract documents.

On May 13, 2003, the City Council authorized the City Manager to execute a Construction Contract Change Order with Granite Construction Company for balancing final quantities for Sand Creek Road (Central), CIP Project No. 336-3061, in an amount not to exceed $27,100.

BACKGROUND
Sand Creek Road is one of the major east-west corridors in the City of Brentwood between the Highway 4 Bypass and Brentwood Boulevard. This project will improve traffic circulation and emergency response as well as the required utility services along this corridor to induce economic development in the central Brentwood area.

Phase I, Sand Creek Road (Central), from Highland Way east to Minnesota Avenue, is complete and is ready for acceptance. Phase II, Sand Creek Road (East) from Minnesota Avenue east across the railroad (UPRR) to Sand Creek/O’Hara Loop, is currently under construction and anticipated to be completed by fall 2003.

This project completed Sand Creek Road from Highland Way east to Minnesota Avenue. Work included installation of utilities, bike trails, a pedestrian trail undercrossing between Fairview Avenue and Minnesota Avenue, a traffic signal at Fairview Avenue, and a box culvert extension in Sand Creek to widen the Fairview Avenue/Sand Creek Road intersection. During the course of construction, the City and Contractor coordinated activities with Fish & Game, CCC Flood Control, SBC, neighboring developers, and PG&E, including PG&E’s 22-inch gas main relocation in Sand Creek.

Due to unforeseen conditions during construction, change orders were issued to the Contractor to accelerate box culvert work in Sand Creek to be out of the creek prior to the rainy season, modify the electrical and joint trench design to meet future demands and to avoid future trench cuts, make changes to the storm drain system to connect to neighboring development, and modify the waterlines to meet unforeseen site conditions. Also added to the project were other necessary features such as a bus turnout on the southwest corner of Fairview Avenue and Sand Creek Road, the cobblestone slope protection along the pedestrian trail undercrossing, and concrete pavers at the Fairview Avenue and Sand Creek Road intersection as an aesthetic improvement, and along the narrow median over the pedestrian undercrossing. The Contractor completed all punch list items in August and now the project is ready for final acceptance.

FISCAL IMPACT
The funds for this work are paid through facility fees, which are included in the existing budget as approved by last year’s Capital Improvement Program 2003/04 as follows: Roadway Improvements - $18,746,500; Development Water Facility Funds - $ 2,423,800, and Development Sewer Facility Funds - $530,100, for a total project cost of $21,916,800. This budgeted amount includes both Sand Creek Road Central (completed) and Sand Creek Road East (under construction).

The original construction contract for Sand Creek Road (Central) was $6,029,985 with a 10% contingency of $602,998.50. This original contingency was used to cover the following field changes:

Acceleration of Creek Work and Dewatering for PG&E Main Reloc. $ 230,400
Electrical Changes $ 194,500
Waterline and Storm Drain Changes $ 117,000
Miscellaneous Civil Improvements $ 61,000
$ 602,900

The City Council authorized additional contingency funds in December 2002 of $150,000 to pay for architectural improvements such as the bus turnout, cobblestone slope protection in the pedestrian undercrossing, and concrete pavers. Finally, when the work was completed, in March 2003 the City Council authorized an additional $27,100 for balancing quantities of all unit price items. Change orders to the contract totaled $780,004.91 (12.9% of the original contract price) for a final contract price of $6,809,989.91.

Attachments:
Resolution
Site Map
CIP Budget Sheet
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY GRANITE CONSTRUCTION COMPANY FOR SAND CREEK ROAD (CENTRAL), CIP PROJECT NO. 336-3061, AND DIRECT THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on August 28, 2001, the City Council authorized the City Manager to award a Construction Contract to Granite Construction Company for the construction of Sand Creek Road (Central), CIP Project No. 336-3061, for a total of $6,029,985 plus 10% change order authority; and

WHEREAS, on December 10, 2002, the City Council authorized the City Manager to execute a Construction Contract Change Order with Granite Construction Company for completion of Sand Creek Road (Central), CIP Project No. 336-3061, in an amount not to exceed $150,000, to add architectural improvements not originally included in the contract documents; and

WHEREAS, on May 13, 2003, the City Council authorized the City Manager to execute a Construction Contract Change Order with Granite Construction Company for balancing final quantities for Sand Creek Road (Central), CIP Project No. 336-3061, in an amount not to exceed $27,100; and

WHEREAS, the work was completed in August of 2003 and is now ready for acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the work performed by Granite Construction Company for Sand Creek Road (Central), CIP Project No. 336-3061, is hereby accepted.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to file a Notice of Completion with the County Recorder for this project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 9th day of September 2003 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did on the 28th day of August 2001 enter into an agreement with Granite Construction Company, for Sand Creek Road (Central), CIP Project No. 336-3061. Work included roadway construction and installation of utilities for Sand Creek Road from Highland Way to Minnesota Avenue, including a traffic signal at Fairview Avenue, a box culvert extension in Sand Creek, and a pedestrian undercrossing structure between Fairview Avenue and Minnesota Avenue in Brentwood, California.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said project.

On the 9th day of September 2003, said contract as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on September 9, 2003.


By: __________________________
Karen Diaz, City Clerk
City of Brentwood, California
 

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