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CITY COUNCIL AGENDA ITEM NO. 13



Meeting Date: July 22, 2003

Subject/Title: Approve a Resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

Submitted by: Pam Ehler, Director of Finance and Information Systems
Becky Bridgen, Purchasing Agent

Approved by: John Stevenson, City Manager



RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

PREVIOUS ACTION
On June 10, 2003, by Resolution No. 2893, City Council approved the Operating Budget.

On March 25, 2003, by Resolution No. 2817, City Council approved a list of vendors that staff felt may go over the $50,000 limit during the 2003/2004 fiscal year.

On February 26, 2002, by Resolution No. 2599, City Council approved the Purchasing Policy.

BACKGROUND
As part of the annual budget adoption, the City has included budgeted amounts for maintenance/service for public facilities and infrastructure. For the attached list of vendors, staff is requesting approval for the not-to-exceed amounts listed for each vendor, for the fiscal year 2003/2004.

The list includes on-going services such as animal control, forensic and Cal ID services, rental space for the Police department, disposal services, temporary personnel and services that are supplied multi-departmental.

The Purchasing Policy states that purchases or services over $50,000 must be approved by City Council. To stay in compliance, a list of vendors and the not-to-exceed dollar amounts are attached to streamline the process. This does not increase the adopted budget. Purchase Orders can only be requested when there are sufficient funds budgeted to pay for the purchase and are in compliance with the Purchasing Policy.


FISCAL IMPACT
Unknown at this time.


ATTACHMENT: Vendor list.
RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS OR CONTRACT FOR THE NOT-TO-EXCEED DOLLAR AMOUNT LISTED FOR THE ATTACHED LIST OF VENDORS.

WHEREAS, as a part of the annual budget adoption, the City has included budgeted amounts for maintenance/service of public facilities and infrastructure; and

WHEREAS, certain vendors may go over the $50,000 limit during the course of the 2003/2004 fiscal year; and

WHEREAS, the Purchasing Policy states that purchases or services over $50,000 must be approved by City Council

NOW, THEREFORE BE IT RESOLVED by the City of Brentwood as follows:

Section 1. The City Manager has the authorization to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 22nd day of July, 2003 by the following vote:

AYES:
NOES:
ABSENT:



_____________________________
Brian Swisher
Mayor



ATTEST:



__________________________________
Karen Diaz, CMC
City Clerk
 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov