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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: July 22, 2003

Subject/Title: Approve a Resolution amending the Purchasing Policy No. 10-7 to update Fixed Asset description and dollar amounts.

Submitted by: Pam Ehler, Director of Finance and Information Systems
Denise Davies, Finance Operations Manager

Approved by: John Stevenson, City Manager


RECOMMENDATION
Approve a Resolution amending the Purchasing Policy No. 10-7 to update Fixed Asset description and dollar amounts.

PREVIOUS ACTION
On February 26, 2002, City Council approved Resolution No. 2475 amending the Purchasing Policy to increase the City’s materials and recycled products and to further comply with state-mandated AB939 waste reduction goals of 50% diversion.

In June 1999, Ordinance 618 was introduced to amend Chapter 3.04 of the Brentwood Municipal code relating to the process of revising the purchasing policy.

By Resolution No. 99-144 in June 1999, the City Council adopted a Purchasing Policy 10-7.

BACKGROUND
The Purchasing Policy objective is to maintain, at all times and under all conditions, a continuous supply of goods and services necessary to support the City’s operations while meeting our obligations to the public.

Implementation of Governmental Accounting Standards Board (GASB) Statement No. 34 mandated inventorying and depreciation of all City assets/infrastructure. Tracking of City assets have been streamlined as follows to lessen the impact to City departments:

 Useful life of an asset has been increased to ten years or longer.
 Value of an asset has been increased to $10,000 and over.

FISCAL IMPACT
Without these changes, City department costs for administering the Fixed Asset Program would have increased substantially. Administration of GASB 34 has increased City expenditures significantly, but implementing these changes will help reduce administration. Those reduction totals are unknown at this time.

ATTACHMENTS:
Resolution
Purchasing Policy


CITY OF BRENTWOOD
RESOLUTION NO. ___


APPROVE A RESOLUTION AMENDING THE PURCHASING POLICY TO UPDATE FIXED ASSET DESCRIPTION AND DOLLAR AMOUNTS.

WHEREAS, Implementation of Governmental Accounting Standards Board (GASB) Statement No. 34 mandated inventorying and depreciation of all City assets/infrastructure. Tracking of City assets have been streamlined as follows to lessen the impact to City departments:

 Useful life of an asset has been increased to ten years or longer.
 Value of an asset has been increased to $10,000 and over.


NOW, THEREFORE, BE IT RESOLVED by the City of Brentwood as follows:
Section 1. The Purchasing Policy will be amended relating to fixed assets as follows:
 Useful life of an asset has been increased to ten years or longer.
 Value of an asset has been increased to $10,000 and over.

PASSED, APPROVED AND ADOPTED on July 22, 2003 by the following vote:
AYES:
NOES:
ABSENT:


Brian A. Swisher, Mayor
Attest:



Karen Diaz, CMC
City Clerk
 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov