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Meeting Date: July 8, 2003

Subject/Title: Consideration of grant to Delta Community Services, Incorporated, in the amount of $24,000 per year for provision of social services representation

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

Approved by: John Stevenson, City Manager

Consider the grant request from Delta Community Services, Inc. for $24,000 per year to provide social services representation for the community.

On August 22, 2000, City Council approved a partnership between the City of Brentwood and Delta Community Services, Inc. On October 10, 2000, City Council approved the transfer of Delta Community Services, Inc. staff positions into the City of Brentwood Parks and Recreation Department. On February 11, 2003, Delta Community Services, Incorporated made a request for consideration of grant funds to represent the City to social service providers. Staff was directed to meet with DCSI members, along with Council Members Petrovich and Gutierrez and return with a recommendation.

The City of Brentwood and Delta Community Services, Inc., agreed to a merging of some services and responsibilities effective October 2000. At that time, the responsibility for operation and maintenance of the Community Center and provision of senior citizen programs became the responsibility of the City of Brentwood. The one full-time employee of DCSI and a variety of part time positions also became City of Brentwood employees, housed, along with the new facility and program responsibilities, in the Parks and Recreation Department.

The City of Brentwood Parks and Recreation Department continues to be responsible for the operation, maintenance and programming for the Community Center. The Department has also continued to work to expand senior citizen programs, including the formation of the Senior Advisory Board, a Board that is finalizing their 501(c)3 non-profit status. This non-profit status will allow the Senior Advisory Board the ability to solicit funds on behalf of our seniors to continue to expand our program offerings. The City has also partnered with Contra Costa County since July 2002, by providing space for the CoCo Café, a senior nutrition site that is held Monday through Friday at the Community Center.

With the merger, Delta Community Services, Inc. was expected to continue to provide community social services programs such as food assistance programs and senior support programs. They would also be in charge of community fund raising and because of their non-profit status, could accept donations for these types of programs. The merger did not include the provision of office space for DCSI in the community center.

In early 2001, the DCSI Board decided to house their operations in the old Post Office building with a number of other non-profit agencies. The City of Brentwood continued to provide space for the social service programs that were being offered at the Community Center. Since that time, DCSI has been an independent organization, working in the community on a variety of social service programs.

I was requested to attend the DCSI board meeting on December 16, 2002, at which time I was asked about the possibility of DCSI requesting City assistance to become designated as the social service provider for east county. I informed the Board that the decision would have to be made by City Council, and as staff, I would meet with the City Manager and Finance Director to discuss this possibility.

At the February 11, 2003 Council meeting, DCSI made a formal request to the City of $5,455.00 per month to act as the City’s designated social service provider. City Council directed staff to work with members of DCSI and Council members Petrovich and Gutierrez to consider the proposal and bring back a recommendation for City Council consideration.

An initial meeting was held on March 28, 2003, to discuss the proposal. Specifically, DCSI was requesting money to provide an employee of DCSI, to be located in the Parks and Recreation Department main office, located in the community center. This staff person would represent social service and non-profit agencies in the community. Locating the staff person within the office of the Parks and Recreation Department would allow citizens who need information on non-City services to be serviced there, and not have to be sent to another location. After discussing the proposal, DCSI was directed to go out and get commitments from social service providers and local non-profits who would be interested in having DCSI be their representative.

A follow-up meeting was held on June 20, 2003, where DCSI staff presented support from Brentwood PAL and the One Day At A Time program. DCSI has received other verbal support and was requested to put together a letter indicating all the services they would represent if given an office in the Parks and Recreation office.

After discussing the proposed budget, it was the recommendation of Council members Petrovich and Gutierrez that staff present a grant proposal for consideration by the City Council for the City of Brentwood to provide a grant of $24,000 a year ($2,000/month) to DCSI, payable at the beginning of each month, for DCSI to place an employee in the Parks and Recreation Office, during regular office hours, to respond to citizen inquiries regarding social services and non-profit agency information. The City will provide a desk, phone and rent-free space, with DCSI responsible for all other expenses as a result of their operations.

The grant will be for a period of August 1, 2003 through June 30, 2004, renewable with City Council approval for fiscal year 2004/05. Prior to consideration of a renewal, DCSI will attend a City Council meeting in May 2004, providing City Council with a report as to what DCSI has done in serving the community since August 1, 2003.

DCSI will be providing a written request for City Council consideration as to the services they will be providing and representing, and will be in attendance at the Council meeting to discuss this matter.

Approval of the recommendation would be a cost of $24,000 per year to the City from the General Fund ($22,000 for fiscal year 2003/04 as the program would not start until August 1, 2003).

DCSI correspondences


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