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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: June 24, 2003

Subject/Title: Temporary Road Closure – Sellers Avenue from Chestnut Street to Balfour Road for approximately fifteen (15) working days.

Submitted by: Engineering: B. Grewal/B. Bornstein

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing staff to temporarily close Sellers Avenue from Chestnut Street to Balfour Road for fifteen (15) working days for the reconstruction of Sellers Avenue.

PREVIOUS ACTION
On March 17, 1992, by Planning Commission Resolution No. 92-04, the Planning Commission approved Tentative Subdivision Map No. 7605, with conditions.

BACKGROUND
The roadway improvements on Sellers Avenue will be performed by Signature Homes as conditioned by Tentative Subdivision Map No. 7605 (Garin Ranch). Since the roadway in its existing condition is so badly damaged and drains poorly, the developer must remove the existing roadway section and reconstruct the road. This will ensure a longer useful life of the roadway without the City incurring higher maintenance costs if only a pavement overlay was constructed.

City staff and Signature Properties coordinated efforts to revise the layout of the installation of the water and non-potable lines to be installed without a roadway closure. This reduced the requested roadway closure by approximately 2 to 3 weeks. This work has now been completed and Signature Homes is ready to proceed with the roadway reconstruction.

Staff feels it is important to proceed with the roadway closure, so the improvements can be constructed while school is out during summer break, which will help minimize the traffic impacts. During the closure, traffic will be re-routed using Chestnut Street, Garin Parkway, and Balfour Road. The proposed construction start date is June 30, 2003.

The Developer will work with the City to notify the citizens who are the most impacted by the road closure. The means of notification will include mailing notices and affixing door hangers to residents, publishing closure information in local papers indicating the proposed road closure and detour area, and updating the City's Traffic Alert section of the web site.

The detour plan for these improvements will be reviewed and approved by the City Engineer prior to construction. The City will review the latest traffic counts on Sellers Avenue to confirm that the closure does not have a substantial impact on the existing traffic flow. The City Engineer will have the discretion of determining when to allow Signature Properties to proceed with the work and notify both the Police and Fire Departments of this closure.

FISCAL IMPACT
The Developer is responsible for the roadway improvements. The roadway reconstruction will significantly reduce the maintenance costs versus a roadway overlay.

Attachment
Resolution
Site Map Including Detour Information

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE TEMPORARY CLOSURE OF SELLERS AVENUE FROM CHESTNUT STREET TO BALFOUR ROAD FOR FIFTEEN (15) WORKING DAYS FOR THE RECONSTRUCTION OF SELLERS AVENUE.

WHEREAS, On March 17, 1992, by Planning Commission Resolution No. 92-04, the Planning Commission approved Tentative Subdivision Map No. 7605, with conditions; and

WHEREAS, the roadway reconstruction on Sellers Avenue from Garin Parkway to Balfour Road will be performed by Signature Properties, as outlined in the Conditions of Approval for Tentative Subdivision Map No. 7605 (Garin Ranch); and

WHEREAS, the work scheduled for construction on Sellers Avenue includes removing the existing pavement section and regrading and reconstructing the roadway section; and

WHEREAS, this work will greatly improve the existing roadway and will ensure a longer useful life of the roadway without the City incurring higher maintenance costs if only a pavement overlay was constructed; and

WHEREAS, the Developer will work with the City to notify the citizens who are the most impacted by providing at least five (5) days prior to the road closure, notice of the Sellers Avenue closure; and

WHEREAS, the detour plan for these improvements will be reviewed and approved by the City Engineer prior to construction.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood authorizes staff to temporarily close Sellers Avenue from Chestnut Street to Balfour Road for a period of fifteen (15) working days for the reconstruction of Sellers Avenue.

BE IT FURTHER RESOLVED that the City Engineer is authorized to determine when the road closure will begin and to revise the total working days if necessary.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of June 2003 by the following vote:

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