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CITY COUNCIL AGENDA ITEM NO. 8

Meeting Date: May 27, 2003

Subject/Title: Approve a Resolution authorizing the City Manager to execute a Performance of Work Contract with American Asphalt in the amount of $54,234.40 plus a 10% contingency for water patch paving services.

Submitted by: Paul Zolfarelli, Director of Public Works/ Gary Skym, Water Distribution Supervisor

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a Performance of Work Contract with American Asphalt in the amount of $54,234.40 plus a 10% contingency for water patch paving services.

PREVIOUS ACTION
No previous action.

BACKGROUND
The City of Brentwood Water Division accumulated 6,163 square feet of temporary water patches due to water main and service leaks, valve replacements, hydrant upgrade projects and a valve replacement project in the Deer Creek subdivision. These temporary patches have accumulated over the past 18 months of water distribution maintenance. Therefore, staff recommends we have these temporary patches permanently paved.

Staff requested quotations from four (4) contractors. The informal bid closing date was May 13, 2003. The bid amounts are as follows:

American Asphalt $ 54,234.40
Top Grade Construction $106,311.75
G & S Paving No bid received
MCE Corporation No bid received

It is recommended that American Asphalt be hired to patch pave the existing 6,163 square feet of water patches in need of permanent paving.

FISCAL IMPACT
The total project cost not to exceed $54,234.40 plus a 10% contingency will be paid through the water enterprise distribution account 560-5501-70114. These funds have been previously approved through the budget process.

Attachments:
· Resolution
· Performance of Work Contract (Sample)

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A PERFORMANCE OF WORK CONTRACT WITH AMERICAN ASPHALT IN THE AMOUNT OF $54,234.40 PLUS A 10% CONTINGENCY FOR ADDITIONAL SERVICES NEEDED.

WHEREAS, the Public Works Department, Water Division has applied temporary water patches to water main and service leaks, valve replacements, hydrant upgrades and other water repairs in the Deer Creek subdivision; and

WHEREAS, there are 6,163 square feet of water patches in need of permanent pavement patching; and

WHEREAS, staff requested quotations from four (4) contractors and American Asphalt was the lowest bidder; and

WHEREAS, it is desired by staff to utilize the pavement patching services of American Asphalt; and

WHEREAS, total project cost not to exceed $54,234.40 plus a 10% contingency will be appropriated through the water enterprise distribution account 560-5501-70114.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute a Performance of Work Contract in the amount of $54,234.40 and include a 10% contingency for additional services needed.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 27th day of May, 2003 by the following vote:

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov