CITY COUNCIL AGENDA ITEM
Meeting Date: May 13, 2003
Subject/Title: Update on the status of Sunset Sports Complex, CIP 522-5201,
and direct staff to put the project out to bid
Submitted by: Craig Bronzan, Director of Parks and Recreation
Janet Hansen, Park Planner
Approved by: John E. Stevenson, City Manager
RECOMMENDATION Review the updated project status and the Opinion of Probable
Costs for Sunset Sports Complex, CIP 522-5201, and direct staff to put the
PREVIOUS ACTION The City Council approved Resolution No. 2211 at the regular
meeting of December 12, 2000, amending the Sunset Park Master Plan and
Expansion Project, CIP Project 522-5201 to finance the project from Quimby
Fees which includes expenses for the development of a master plan.
The City Council authorized the City Manager to enter into agreement with
Abey / Arnold Associates, Landscape Architects to provide Park Master
Planning services for the 37- acre Sunset Sports Complex, CIP Project
522-5201, at the regular meeting on April 24, 2001. Additionally, City
Council approved the formation of a subcommittee including City Council
representatives, Park and Recreation Commission representatives and user
group representatives to work on the development of the conceptual design.
On November 27, 2001, City Council approved the concept master plan for
Sunset Sports Complex as recommended by the Parks and Recreation Commission.
On March 12, 2002 City Council authorized the City Manager to enter into
agreement with Abey/Arnold Associates, Landscape Architects, to provide
construction document design services in the amount of $552,496, for the 37
acre Sunset Sports Complex, CIP Project No. 522-5201, and authorized the
City Manager to approve change orders up to ten percent.
BACKGROUND For the last year, Abey/Arnold Associates, Landscape Architects
have been working with staff, City Council ad hoc committee members Hill and
Petrovich, Park & Recreation Commission members Melloni and Brown, and the
various user groups on the development of construction documents for the
Sunset Sports Complex. The construction documents include two phases of
Phase One includes one lit, sand-based soccer field, three open turf soccer
fields, two baseball fields with an overlaid soccer/football field. Phase
Two includes a lit “wheel” four-plex, an equestrian staging area and a trail
connection north to the regional Marsh Creek Trail. The overall project also
includes two restroom/concession buildings, two parking lots, play
environments for tots and school age children, tables/group picnic areas,
barbeques, benches and landscaping including a bio-swale on the eastern edge
of the project to create a natural buffer along the trail.
All of the fields and site amenities have been designed based on input from
the Sunset Sports Complex Subcommittee consisting City Council members, Park
and Recreation Commissioners, representatives from East Diablo Youth Soccer
League, PONY Baseball League, City of Brentwood Parks and Recreation league
staff and includes review and input from City park maintenance staff.
The construction documents are now 100% complete and Abey/Arnold has
completed the Opinion of Probable Costs. This Opinion of Probable Costs
falls within the proposed construction budget in the 2003/04 – 2007/08
Capital Improvement Program.
With City Council approval, staff is prepared to put Sunset Sports Complex,
CIP 522-5201, out to bid on May 19, 2003 with a bid opening date of June 13,
2003. This will allow staff to bring the recommendation of contract award to
City Council on June 24, 2003. In addition to the line items in the Opinion
of Probable Costs, staff recommends including alternates in the bid
documents to include lighting of additional fields if the project comes in
FISCAL IMPACT The Opinion of Probable Cost developed by Abey/Arnold
Associates details project construction costs totaling $8,910,373.21. This
total includes the standard 10% construction contingency. This construction
budget falls within the proposed 2003/04 – 2007/08 Capital Improvement
Program construction line item budget for CIP 522-5201, Sunset Sports
Complex of $8,986,750. This proposed CIP budget sheet was included in the
presentation to the City Council at the workshop held Monday, April 7, 2003.
Sunset Sports Complex Master Plan
CIP Project No. 522-5201 Worksheet (Proposed 2003/04-2007/08)
Abey/Arnold Associates Opinion of Probable Costs (05/05/03)