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CITY COUNCIL AGENDA ITEM NO. 20

Meeting Date: May 13, 2003

Subject/Title: Approve a Resolution authorizing the City Manager to purchase a new Ford
F-150 truck for the Solid Waste Division not to exceed $18,456.21.

Submitted by: Paul Zolfarelli, Public Works Director and Jon Carlson, Solid Waste Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to purchase a new Ford F-150 truck from Bill Brandt Ford for the Solid Waste Division not to exceed $18,456.21.

PREVIOUS ACTION
The purchase of this truck was approved by Council in the 2002/03 mid-year budget.

BACKGROUND
The purchase of a new truck is for the new Solid Waste Equipment Operator I, who is expected to start in May 2003. The new employee’s core job will be to deliver, pick up and exchange carts, as well as collect bulky items (couches, mattresses, TV’s) directly from customers. An additional truck is necessary to complete these job requirements.

This purchase is in compliance with the Purchasing Policy adopted on February 26, 2002, Resolution No. 2475.

A competitive bid process took place on the truck and the results are attached to this report. We are going with a local vendor, Bill Brandt Ford, over the lowest bid, because of the Local Preference Clause (5%) in the Purchasing Policy. Additionally, to have a local service center is much more desirable and will be more cost-effective in the long-term.

FISCAL IMPACT
Council approved a new truck in the 2002/03 mid-year budget for the Solid Waste Division. The division has the funds available, not to exceed $18,456.21.

Attachments
• Resolution
• Ford F-150 Truck Bid Pricing

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT FOR A NEW SOLID WASTE FORD F-150 TRUCK FROM BILL BRANDT FORD NOT TO EXCEED $18,456.21.

WHEREAS, in the 2002/03 mid-year budget a pick up truck was budgeted for the new Solid Waste employee; and

WHEREAS, staff requested and received competitive bids from three (3) vendors/dealers; and

WHEREAS, staff is selecting the best truck for the City’s operation as well as one of the lowest priced of all of the bids; when Local Preference (5%) is calculated.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City will purchase one (1) Solid Waste Ford F-150 truck from Bill Brandt Ford at a cost not to exceed $ 18,456.21.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of May 2003 by the following vote:

ATTACHMENT

SOLID WASTE FORD F150 TRUCK BID PRICING

VENDOR FORD F150
Bill Brandt Ford $18,456.21
Brentwood Dodge $24,434.86
Jamison Auto Center 17,519.61

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov