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CITY COUNCIL AGENDA ITEM NO. 19

Meeting Date: May 13, 2003

Subject/Title: Approve a Resolution authorizing the City Manager or his designee the authority to execute all necessary documents for the purpose of securing 2003/04 through 2008/09 Used Oil Grant funds.

Submitted by: Paul Zolfarelli, Public Works Director and Jon Carlson, Solid Waste Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager or his designee the authority to execute all necessary documents for the purpose of securing 2003/04 through 2008/09 Used Oil Grant funds.

PREVIOUS ACTION
On February 12, 2002 Council approved Resolution No. 2454 authorizing the City Manager or his designee to execute all necessary documents to secure 2002/03 Used Oil Grant funds in the amount of $11,530 and to implement and carry out the purposes specified in the grant application.

BACKGROUND
The people of the State of California have enacted the California Oil Recycling Enhancement Act that provides funds to cities and counties for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal of used oil. The California Integrated Waste Management Board (CIWMB) offers grants to local governments to implement local used oil collection programs.

In order to take advantage of this Block Grant funding, we are required to file an annual application prior to May 30, 2003 and submit a resolution of approval to the execution of an agreement with the State of California. In years past we have submitted a resolution each year with the application. This year we are submitting a resolution that will cover not only the 2003/04 grant cycle application for $9,140, but will also cover our future applications for the next four (4) grant cycles, whose grant amounts have not yet been determined. The Resolution is attached and presented to the City Council for approval. If approved, staff will submit the Resolution and follow through with an executed agreement in order to secure these funds.

The current Used Oil Block Grant program has been a source of funding for the City’s participation in the regional Household Hazardous Waste (HHW) free drop-off program operated at the Delta Diablo Sanitation District (DDSD) every Friday and Saturday from 9:00am-1:00pm. Cities and counties receive annual block grants based on population. The City of Brentwood has participated in previous cycles. Our current funding allocation is $9,140. In the last several years, we have received funding in excess of $35,830. This grant funding is earmarked for only the used oil recycling portions of our expenditures, not for the paint, batteries, pesticides, etc. The Solid Waste Enterprise funds those non-used oil expenses through our rate structure.

FISCAL IMPACT
Should the City choose not apply for the Grant and maintain its current level of participation in the regional hazardous waste drop-off program, the fiscal impact would be at least $5,000/year to cover direct operational costs and upwards to $5,000/year for non-operational expenses such as public education, used oil containers, etc. Alternate funding sources might include the Solid Waste Enterprise Fund or NPDES funds.

Attachment
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE, THE AUTHORITY TO EXECUTE ALL NECESSARY APPLICATIONS, CONTRACTS, PAYMENT REQUESTS, AGREEMENTS AND AMENDMENTS HERETO FOR THE PURPOSES OF SECURING 2003/04 THROUGH 2008/09 USED OIL GRANT FUNDS IN THE AMOUNT OF $9,140 (FY 2003/04) AND TO IMPLEMENT AND CARRY OUT THE PURPOSES SPECIFIED IN THE GRANT APPLICATION.

WHEREAS, the people of the State of California have enacted the California Oil Recycling Enhancement Act that provide for a Used Oil Recycling Block Grant (UOBG) to eligible cities and counties for establishing and maintaining local used oil collection programs that encourage recycling or appropriate disposal of used oil; and

WHEREAS, the people of the State of California have enacted Assembly Bill 1220 (Eastin,1993) that provides Household Hazardous Waste Grants (HHW Grants) to local governments to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in solid waste landfills; and

WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for administering the UOBG and HHW Grant, which includes procedures governing the application by and payment to eligible cities and counties; and

WHEREAS, if awarded, the applicant will enter into a Grant Agreement with the California Integrated Waste Management Board for implementation of said grants.

NOW, THEREFORE, BE IT RESOLVED that the City of Brentwood authorizes the submittal of grant applications to the California Integrated Waste Management Board for all available grants under the California Oil Recycling Enhancement Act and all available Household Hazardous Waste grants for the period from Fiscal Year 2003/04 through 2008/09.

BE IT FURTHER RESOLVED that the City Manager, or his designee, is hereby authorized and empowered to execute in the name of the City of Brentwood all grant documents necessary to secure grant funds and implement the approved grant project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 13th day of May 2003 by the following vote:

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