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CITY COUNCIL AGENDA ITEM NO. 18

Meeting Date: May 13, 2003

Subject/Title: Approve a Resolution for the purchase of automated collection carts in the amount of $202,608.55 from Schaeffer Industries for the Solid Waste Division.

Submitted by: Paul Zolfarelli, Public Works Director and Jon Carlson, Solid Waste Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution for the purchase of automated collection carts in the amount of $202,608.55 from Schaeffer Industries for the Solid Waste Division.

PREVIOUS ACTION
Council approved $200,000 in the 2002/03 Budget for the purchase of automated collection carts.

BACKGROUND
In Fiscal Year 2002/03, Solid Waste budgeted $200,000 for automated carts. The continued growth in new customers is consuming our 2002/03 allotment of carts at a rapid rate. We have expended the Fiscal Year 2002/03 funds and are currently delivering this batch of carts to new customers. We should have enough carts to make it until the next fiscal year. However, due to current production times ranging from 6 -12 weeks and due to the unpredictable nature of customer cart selection (they can choose from 32, 64 or 96 gallon carts), Solid Waste could run out of a particular size or color if we do not get our Fiscal Year 2003/04 order in before July 2003.

Therefore, Solid Waste would like to obtain a Purchase Order now to place the order, but no carts would be received on this Purchase Order until after July 1, 2003. No funds will be expensed until Fiscal Year 2003/04 begins.

Staff bid the cart purchase in December 2000 and because of the repeated nature of this purchase, we continue to use their bid price for three (3) years, or until December 2003.

FISCAL IMPACT
No funds will be expensed from the 2002/03 Budget. The $202.608.55 will be expensed from the 2003/04 Budget, if approved by Council.

Attachments
• Resolution
• Original bid
• Cart order

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO PURCHASE SOLID WASTE AUTOMATED COLLECTION CARTS FROM SCHAEFFER INDUSTRIES NOT TO EXCEED $202,608.55.

WHEREAS, in the 2002/03 Budget, $200,000 was budgeted for the purchase of automated collection carts; and

WHEREAS, current customer demands may exhaust the supply of carts before funds are available from the 2003/04 Budget; and

WHEREAS, the Solid Waste Division has budgeted funds in Fiscal Year 2003/04 for the purchase of collection carts; and

WHEREAS, staff requested and received competitive bids from three (3) vendors/dealers in December 2000; and

WHEREAS, the vendor’s pricing is good for three years ending December 2003.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City will purchase automated collection carts from Schaffer Industries at a cost not to exceed $202,608.55.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of May 2003 by the following vote:

City Administration
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