CITY COUNCIL AGENDA ITEM
Meeting Date: May 13, 2003
Subject/Title: Approve a Resolution for the purchase of automated collection
carts in the amount of $202,608.55 from Schaeffer Industries for the Solid
Submitted by: Paul Zolfarelli, Public Works Director and Jon Carlson, Solid
Approved by: John Stevenson, City Manager
Approve a Resolution for the purchase of automated collection carts in the
amount of $202,608.55 from Schaeffer Industries for the Solid Waste
Council approved $200,000 in the 2002/03 Budget for the purchase of
automated collection carts.
In Fiscal Year 2002/03, Solid Waste budgeted $200,000 for automated carts.
The continued growth in new customers is consuming our 2002/03 allotment of
carts at a rapid rate. We have expended the Fiscal Year 2002/03 funds and
are currently delivering this batch of carts to new customers. We should
have enough carts to make it until the next fiscal year. However, due to
current production times ranging from 6 -12 weeks and due to the
unpredictable nature of customer cart selection (they can choose from 32, 64
or 96 gallon carts), Solid Waste could run out of a particular size or color
if we do not get our Fiscal Year 2003/04 order in before July 2003.
Therefore, Solid Waste would like to obtain a Purchase Order now to place
the order, but no carts would be received on this Purchase Order until after
July 1, 2003. No funds will be expensed until Fiscal Year 2003/04 begins.
Staff bid the cart purchase in December 2000 and because of the repeated
nature of this purchase, we continue to use their bid price for three (3)
years, or until December 2003.
No funds will be expensed from the 2002/03 Budget. The $202.608.55 will be
expensed from the 2003/04 Budget, if approved by Council.
• Original bid
• Cart order
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE
CITY MANAGER TO PURCHASE SOLID WASTE AUTOMATED COLLECTION CARTS FROM
SCHAEFFER INDUSTRIES NOT TO EXCEED $202,608.55.
WHEREAS, in the 2002/03 Budget, $200,000 was budgeted for the purchase of
automated collection carts; and
WHEREAS, current customer demands may exhaust the supply of carts before
funds are available from the 2003/04 Budget; and
WHEREAS, the Solid Waste Division has budgeted funds in Fiscal Year 2003/04
for the purchase of collection carts; and
WHEREAS, staff requested and received competitive bids from three (3)
vendors/dealers in December 2000; and
WHEREAS, the vendor’s pricing is good for three years ending December 2003.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood
that the City will purchase automated collection carts from Schaffer
Industries at a cost not to exceed $202,608.55.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 13th day of May 2003 by the following vote: