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CITY COUNCIL AGENDA ITEM NO. 12

Meeting Date: May 13, 2003

Subject/Title: Compensation and Classification Description for Finance Operations Manager

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION
Adopt a Resolution to establish the compensation and classification description for Finance Operations Manager.

PREVIOUS ACTION
None.

BACKGROUND
Staff completed a review of the scope of duties and responsibilities necessary to effectively support the Director of Finance and Information Systems. The result of the review is a new classification description that clearly defines and reflects the duties and responsibilities assigned to the position. This high-level support includes management of daily financial functions including accounting, budget preparation, payroll, utility billing, accounts payable and receivable. The Manager also serves as acting Director in the Director’s absence.

The compensation recommended is based on internal equity with existing classifications with comparable duties and responsibilities. Staff recommends the following salary range:

Finance Operations Manager $68,829 - $83,660

The attached Finance Operations Manager classification description, marked Exhibit A, is provided for your review and comment.

FISCAL IMPACT
The fiscal impact this fiscal year equals approximately $600. Funds are available in the approved 2002/03 Final Budget. Total costs for Fiscal Year 2003/04 are estimated at $3,600 and are included in the proposed 2003/04 City Budget.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE REVISED COMPENSATION AND CLASSIFICATION DESCRIPTION FOR
FINANCE OPERATIONS MANAGER

WHEREAS, staff conducted a review of the scope of duties and responsibilities currently performed by an Accountant III, and,

WHEREAS, staff prepared classification descriptions for the new classification listed above, and,

WHEREAS, the new classification description is attached as Exhibit A, and,

WHEREAS, staff recommends approval of the new classification description as defined and based upon internal equity with existing City classifications, staff recommends the salary range below:
Finance Operations Manager $68,829 - $83,660 annually

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the compensation and classification description for Finance Operations Manager in order to recognize the high-level support the Manager will provide including: management of daily financial functions including accounting, budget preparation, payroll, utility billing, accounts payable and receivable duties and responsibilities assigned to the classification.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on May 13, 2003 by the following vote:

AYES:
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor
ATTEST:
__________________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services

CITY OF BRENTWOOD

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
FINANCE OPERATIONS MANAGER

DEFINITION:

Under general direction, performs and/or manages the activities of the Finance Division; manages financial functions including accounting, budget preparation, payroll, utility billing, accounts payable and receivable; serves as acting Director in Director’s absence; performs complex financial analysis and other professional accounting work; and performs related and other work as required.

DISTINGUISHING CHARACTERISTICS:

The Finance Operations Manager has internal control over division activities and provides fiduciary oversight of related financial transactions. Supervision received is characterized by general administrative support rather than direct control over methods. Supervision given includes exercising a full range of supervisory authority and includes both administrative support and control, defining objectives and problems, and prescribing both general and detailed work methods. This classification is distinguished from the Assistant Director of Finance by the level of professional expertise required and performance of overall management responsibilities within assigned areas.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Director of Finance and Information Systems. Exercises technical and functional supervision over professional, para-professional and other financial support staff as assigned.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Plans, organizes, leads, and controls the work of professional and technical staff which are involved in providing financial services such as: accounting, budget preparation, payroll, utility billing, accounts payable and receivable, and business license activities.

• Manages the timely and accurate preparation of City budget documents and financial reports. Coordinates budgeting activities with other City departments, effectively communicating budget preparation calendar and information needs, capabilities, and limitations.

• Determines, recommends, and justifies goals of assigned programs and related financial and personnel resources needs; manages the accomplishment of goals; accounts for effective use of all resources within authorized allocations.
• Assigns personnel, material, and equipment; establishes priorities and methods for providing financial services to all departments.

• Applies City and departmental policies, procedures, rules, and regulations pertaining to the work and to the work group; sets work priorities and establishes subordinate’s goals and objectives; prepares work appraisals and discusses performance evaluations; recommends selection and employment of division personnel.

• Recommends possible disciplinary action and addresses operating problems.

• Conducts a variety of special studies and prepares detailed accounting analysis, statistical compilations, and narrative reports.

• Serves as the acting head of the Department in the Directors absence.

• Performs related duties as assigned.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The need to lift, carry, pull and push tools, supplies and other equipment weighing up to 25 pounds is also required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Finance Operations Manager.

Four years of progressively responsible professional accounting and finance experience including two years of administrative and supervisory experience. Public agency experience is highly desirable. Graduation from an accredited college with a bachelor’s degree in business administration, accounting, public administration or a related field.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license.
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position)

Knowledge of:

Knowledge of accounting and finance principles, methods, and applications, including governmental accounting, modern management and organizational principles and practices; budgetary methods and procedures; revenue collection and management; general applications of data processing and computer technologies; and personnel management and supervision.

Ability to:

Ability to plan, organize, lead, and control the Division’s activities; to design, establish, and supervise the maintenance of municipal financial systems; to interpret applicable laws and regulations and to determine fiscal impact; to analyze a variety of complex problems and independently develop alternative solutions; to communicate effectively orally and in writing; and to establish and maintain cooperative and effective relationships with a variety of persons including public officials, City management and staff, and Division and Department personnel.

Skill to:

Read, interpret and apply relevant federal, state and local codes, ordinances and regulations; set priorities; communicate effectively both orally and in writing; prepare clear, comprehensive and concise narrative, accounting and statistical reports; work well under the urgency of deadlines; ensure exceptional customer service as a standard; effectively manage and resolve conflict; select, supervise, train, evaluate, mentor, and coach personnel, as well as take disciplinary action when necessary; communicate clearly and concisely, both orally and in writing; participate in a collaborative and positive manner; maintain effective relationships with those contacted in the course of work; utilize personal computers and specialized computer software; and exemplify an enthusiastic, resourceful, and effective service attitude with those contacted in the course of work.

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov