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CITY COUNCIL AGENDA ITEM NO. 8
Meeting Date: April 22, 2003
Subject/Title: Approve a Resolution authorizing the City Manager to purchase a new LeeBoy paving machine, a new Ingersoll-Rand roller, a new Line Master thermo paint applicator, a new TMT Pathway paint striper, a new Tandem equipment trailer, and a new 10-wheel dump truck for the Street Division not to exceed $345,100.
Submitted by: Paul Zolfarelli, Director of Public Works/ Dave Parsons, Streets and Collection System Supervisor
Approved by: John Stevenson, City Manager
1. Ingersoll-Rand Equipment
Asphalt Paver - Staff contacted two vendors and looked at other models of the asphalt paver. Staff went to other cities and private contractors to obtain their views and opinions of the equipment. LeeBoy and Blaw-Knox bid on the paver. These two companies were the only two companies that offer a paver with a minimum five foot paving width. The LeeBoy paver paves a wider path than the Blaw-Knox. The LeeBoy has a bigger hopper, which will hold more asphalt. The LeeBoy has the ability to move the controls from the left to the right side of the paver. Blaw-Knox does not offer this detail. Therefore, staff recommends the LeeBoy Paver. The two bids received are as follows:
1. Nixon-Egli (LeeBoy) $58,159.43
1. TMT Pathway $76,451.56
Trailer - Staff contacted three vendors and looked at other models of the Tandem equipment trailer. This trailer will carry the paver and roller. Nixon-Egli could not get the bid to us in time. They offer the same trailer as Ingersoll-Rand. Interstate Trailers came in low bid. Therefore, staff recommends the Interstate Trailer. The three bids received are as follows:
1. InterstateTrailers $10,364.94
Thermoplastic Applicator - Staff contacted three vendors and looked at other models of the thermo paint applicator. Staff went to other cities to obtain their views and opinions towards the applicators. Line Master, TMT Pathway, and DTC Corporation bid on the applicator. TMT Pathway came in as low bidder but they only include a 12-inch die box. Line Master came in just above TMT Pathway, but they include a 4, 8, and 12-inch die box. Each die box cost $1,000. Line Master offers a glass bead applicator that runs off of the motion of the applicator. The other companies offer a gravity fed glass bead applicator. The glass beads come out all at once in a gravity fed applicator. In a measured applicator such as Line Master, the beads only come out once the applicator is in motion. Therefore, staff recommends the Line Master Thermo Applicator. The three bids received are as follows:
1. Line Master $37,337.59
Dump Truck - We will be initiating an in-house Pavement Maintenance Program once the equipment is approved. In order to be successful at this program a bigger dump truck than we presently own will be needed. We are currently using a five-yard dump truck for small patchwork. Once we purchase the asphalt paver the bigger dump truck will be needed. In one load, the proposed 10-wheel dump truck will haul what our five-yard dump truck will haul in three loads.
The asphalt paver, thermo machine, paint striper, trailer, and roller was approved in the 2002/03 budget. The combined cost that was approved was $345,100. The actual cost for the combined equipment is $210,234.49 leaving a balance of $134,865.31 for the purchase of the new 10-wheel dump truck. Staff contacted three vendors and compared the three dump trucks. The three bidders for the dump truck were East Bay Ford, Oakland Truck Center, and Golden Gate Truck Center. East Bay Ford came in slightly higher than the lowest bid, but they include more options in their final price such as a larger dump bed, three coal gates in tailgate, a push button power take-off (p.t.o.), an asphalt tarp cover, and an air powered hitch. Golden Gate offers these items as an option which when combined will put them higher than East Bay Ford. Therefore, staff recommends the East Bay Ford Dump Truck. The three bids received are as follows:
1. East Bay Ford Truck Center
A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A NEW LEE BOY PAVING MACHINE, A NEW INGERSOLL-RAND ROLLER, A NEW LINE MASTER THERMO PAINT APPLICATOR, A NEW TMT PATHWAY PAINT STRIPER, A NEW TANDEM EQUIPMENT TRAILER, AND A NEW 10-WHEEL DUMP TRUCK, FOR THE STREET DIVISION NOT TO EXCEED $345,100.
WHEREAS, in 2002/03, $345,100 was budgeted to purchase an asphalt paver, roller, thermo applicator, paint striper, and utility trailer; and
WHEREAS, staff contacted two to three vendors and looked at several other models of the listed equipment, receiving two to three bids on the new equipment; and
WHEREAS, Ingersoll-Rand, Nixon-Egli, TMT Pathway, Interstate Trailers, Line Master and East Bay Ford Truck Center came in with the lowest bid and or offered options that best suited the City’s needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City will purchase an asphalt paver, roller, thermoplastic applicator, paint striper, utility trailer, and a 10-wheel dump truck to administer a City wide Pavement Maintenance Program.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of April 2003 by the following vote:
City of Brentwood City Council
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Brentwood, CA 94513
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