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CITY COUNCIL AGENDA ITEM NO. 16
Meeting Date: April 22, 2003
Subject/Title: Approve a Resolution authorizing the City Manager to execute a contract with the replacement architectural firm for the New Police Facility, CIP Project No. 337-3110.
Submitted by: Ad Hoc Committee
Prepared by: Engineering: B.
On April 8, 2003, Mayor Swisher appointed Council Members Bill Hill and Pete Petrovich to an Ad Hoc Committee to participate and recommend a replacement architect for the new Police Facility Project.
The Ad Hoc Committee has met and reviewed proposals submitted by five (5) architectural firms all vying for the opportunity to become the architect of record for the new Police Facility Project. After the Committee’s initial review, the Committee interviewed three firms on Friday, April 18, 2003. The Committee’s recommendation is to award a contract to the replacement architectural firm subject to the City Manager negotiating a contract with the firm. If negotiations fail with the recommended firm, staff seeks authorization to negotiate with the next highest ranked firm.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE REPLACEMENT ARCHITECTURAL FIRM IN AN AMOUNT NOT TO EXCEED $400,000.00; AND AUTHORIZE THE CITY MANAGER TO EXECUTE CHANGE ORDERS NOT TO EXCEED 10% OF THE CONTRACT AMOUNT FOR THE NEW POLICE FACILITY, CIP PROJECT NO 337-3110
WHEREAS, on March 11, 2003, the City Council terminated the contract with Ekona Architecture and Planning and began the process of finding a replacement architectural firm; and
WHEREAS, on April 8, 2003, Mayor Swisher appointed Council Members Bill Hill and Pete Petrovich to the Ad Hoc Committee to participate and recommend a replacement architectural firm; and
WHEREAS, the Ad Hoc Committee has met and reviewed proposals of five (5) architectural firms; and
WHEREAS, the Ad Hoc Committee interviewed three firms on Friday, April 18, 2003.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City Manager is authorized to negotiate a contract with the Ad Hoc Committee’s recommended replacement architectural firm in an amount not to exceed $400,000.00.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute change orders not to exceed 10% of the contract amount.
BE IT FURTHER RESOLVED that if negotiations fail for whatever reason with the recommended firm, staff is authorized to negotiate with the next highest ranked firm subject to the monetary limits stated above.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of April 2003 by the following vote:
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