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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: April 8, 2003

Subject/Title: Request to the Metropolitan Transportation Commission for the allocation of fiscal year 2003/2004 Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle project funding.

Submitted by: Finance: P. Ehler/ K. Wahl
Parks and Recreation: C. Bronzan/J. Hansen

Approved by: John Stevenson, City Manager


RECOMMENDATION
Passage of a resolution requesting the Metropolitan Transportation Commission allocate fiscal year 2003/2004 Transportation Development Act (TDA) Article 3 funding for the City of Brentwood project, curb cuts in existing sidewalks for safe bicycle transition from Class I bike trails to Class II bike lanes.

PREVIOUS ACTION
On January 28, 2003, Council approved a resolution authorizing the submittal of a proposal for funding to the Metropolitan Transportation Commission for fiscal year 2003/2004 TDA Article 3 Pedestrian/Bicycle projects.

BACKGROUND
There were fourteen applications totaling $1,469,300 submitted for Transportation Development Act (TDA), Article 3 funds for fiscal year 2003/04, however, it is anticipated that less than $600,000 will be available to fund projects countywide. Of the fourteen applications submitted, eight projects were recommended for funding by a committee made up of the City-County Engineering Advisory Committee; these will be forwarded to the Mayors’ Conference for consideration at their May 1, 2003 meeting and then to the County Board of Supervisors for their approval on May 13, 2003. The next step will be to forward the funding recommendation to the Metropolitan Transportation Commission (MTC) for final approval and allocation of funds.

The City of Brentwood project, curb cuts in various locations throughout the City for safe bicycle transition from Class I (off-street) bike paths to Class II (on-street) bike lanes was recommended for funding and this is the next step in the grant process. Though TDA Article 3 funds are applied for by individual jurisdictions within the county, MTC must receive a countywide, coordinated TDA Article 3 claim for allocation of 2003/2004 funds. The City of Brentwood resolution along with the project application and site map will be forwarded to the Contra Costa County Public Works Department to be included in one submittal to MTC for the entire county.

The locations proposed for the bicycle curb cuts are:

1. Balfour Road at the Marsh Creek Bridge, both north and south sides of the roadway.
2. Sand Creek Road west of Fairview Avenue, south side. Curb cuts to allow bicyclists to access sidewalk when bike lane ends.
3. Access from Trail Court from Trailside Drive off Sunset Road to the Marsh Creek Trail.
4. Stonewood Drive and the Sand Creek Trail north of Bristow School (east of Fairview Avenue).
5. Mid-point of Outrigger Circle to connect with the Sand Creek Trail (east of Fairview Avenue).
6. North end of Mulberry Place and the Sand Creek Trail (east of Fairview Avenue).
7. North end of Aspen Court and the Sand Creek Trail (east of Fairview Avenue).
8. Cul-de-sac at south end of Monterrosa Court to connect to the Deer Creek Trail (west of Fairview Avenue).
9. Cul-de-sacs at Cosmos Court and Chamois Court, eastern end of Country Glen Lane, and cul-de-sacs at Yardley Place, Wassen Court and Muscat Court to connect with the Class I trail running along the Union Pacific Railroad south of Minnesota Avenue and north of San Jose Avenue.

The curb cuts will be constructed according to the design criteria in Chapter 1000 of the Caltrans Highway Design Manual, “Bikeway Planning and Design”. This will ensure that bicyclists have a surface flush to the street so that they are not subject to potential hazards associated with crossing a vertical lip at a flat angle. All the curb cuts will be wide enough to accommodate adult tricycles and two-wheel trailers.

FISCAL IMPACT
The total funding recommended for the Brentwood bicycle project is $30,000. There is no specified match requirement for this program but in order to leverage available funds a local match is desirable. If needed, the City will match the TDA Article 3 award with 10% of the amount as contingency, or $3,000. Funds from the Park Planning Account are available for any needed match.

Attachment:
Resolution
Attachment A
Attachment B
Filed Notice of Exemption
Site Map


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD REQUESTING THE METROPOLITAN TRANSPORTATION COMMISSION ALLOCATION OF FISCAL YEAR 2003/2004 TRANSPORTATION DEVELOPMENT ACT, ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING

WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and

WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 875, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and

WHEREAS, MTC Resolution No. 875, Revised, requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countywide coordinated claim from each county in the San Francisco Bay region; and

WHEREAS, the City of Brentwood desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the projects described in Attachment B to this resolution, which are for the exclusive benefit and/or use of pedestrians and/or bicyclists.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code.

BE IT FURTHER RESOLVED that there is no pending or threatened litigation that might adversely affect the project described in Attachment B to this resolution, or that might impair the ability of the City of Brentwood to carry out the project.

BE IT FURTHER RESOLVED that the City of Brentwood attests to the accuracy of and approves the statements in Attachment A to this resolution.

BE IT FURTHER RESOLVED that a certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of the City of Brentwood for submission to MTC as part of the countywide coordinated TDA Article 3 claim.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 4th day of April, 2003 by the following vote:

AYES: Councilmembers
NOES:
ABSENT:
_____________________________
Brian Swisher, Mayor

ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk


Certified to by (signature):___________________________________
Karen Diaz, CMC
City Clerk

Resolution No.

Attachment A

Re: Request to the Metropolitan Transportation Commission for the allocation of Fiscal Year 2003/2004 Transportation Development Act, Article, Pedestrian/Bicycle Project Funding

Findings
Page 1 of 1

1. That the City of Brentwood is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Brentwood legally impeded from undertaking the project(s) described in “Attachment B” of this resolution.

2. That the City of Brentwood has committed adequate staffing resources to complete the project(s) described in Attachment B.

3. A review of the project(s) described in Attachment B has resulted in the consideration of all pertinent matters, including those related to environmental and right of way permits and clearances, attendant to the successful completion of the project(s).

4. Issues attendant to securing environmental and right of way permits and clearances for the projects described in Attachment B have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested.

5. That the project(s) described in Attachment B comply with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), and that the City of Brentwood is in possession of the document supporting such compliance, said document having been made available for public review and stamped by the County Clerk or County Recorder of the county in which the claimant is located.

6. That as portrayed in the budgetary description(s) of the project(s) in Attachment B, the sources of funding other than TDA are assured and adequate for completion of the project(s).

7. That the project(s) described in Attachment B are for capital construction and/or design engineering; and/or for the maintenance of a Class I bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of TDA Article 3 funding for such a plan has not been received by the City of Brentwood within the prior five fiscal years.

8. That the project described in Attachment B which is a bicycle project has been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.).

9. That any project(s) described in Attachment B which are a “Class I Bikeway,” meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual.

10. That the project(s) described in Attachment B is ready to commence implementation during the fiscal year of the requested allocation.

11. That the City of Brentwood agrees to maintain, or provide for the maintenance of, the project(s) and facilities described in Attachment B, for the benefit of and use by the public.

Resolution No.

Attachment B

Page 1 of 2

TDA Article 3 Project Application Form

Fiscal Year of this Claim: 2003/2004 Applicant: City of Brentwood
Contact person: Karen Wahl, Grant Administrator
E-Mail Address: kwahl@ci.brentwood.ca.us Telephone: (925) 516-5159
Secondary Contact (in event primary not available) Janet Hansen, Park Planner
E-Mail Address: jhansen@ci.brentwood.ca.us Telephone: (925) 516-5444
Short Title Description of Project: Curb cuts in existing sidewalk for safe bicycle transition from Class I to Class II bikeway; 16 locations.
Amount of claim: $30,000
Functional Description of Project:
The curb cuts will allow access from Class I trails that are behind the face of curb to Class II bike lanes on the connecting
streets. The curb cuts will be designed and constructed according to the design criteria in Chapter 1000 of the Highway Design
Manual, “Bikeway Planning and Design”. This will insure that bicyclists have a surface flush to the street so that they are not
subject to potential hazards associated with crossing a vertical lip at a flat angle. All the curb cuts will be wide enough to
accommodate adult tricycles and two-wheel trailers and as recommended by the Countywide Bicycle Advisory Committee will
be constructed so as to “avoid funneling bicyclists traveling next to each other or from opposite directions into a narrow conflict
point”.
Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right of way, construction, construction management, contingency). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the project is a segment of a larger project, include prior and proposed funding sources for the other segments (make certain the use of the currently requested funding is made clear in the “Project Elements” section below, and include any other clarifying information on the next page).
Project Elements:
Construction (remove and replace) $30,000
Contingency (if necessary) 3,000
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 0 $30,000 0 0 $30,000
list all other sources: 0
1.Park Planning Account,
Fund 520
0
$3,000
0
0
$3,000
Totals 0 $33,000 0 0 $33,000
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant’s governing body? (If “NO”, use the next page to provide the approximate date approval is anticipated)
YES
B. Has this project previously received TDA Article 3 funding? If “YES”, provide an explanation on the next page.
NO
C. For “bikeways”, does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual?
YES
D. Has the project been reviewed by a Bicycle Advisory Committee? (If “NO”, use the next page to provide a sound explanation)
YES
E. Has the public availability of the environmental compliance documentation for the project pursuant to CEQA been evidenced by the dated stamping of the document by the County Clerk or County Recorder?
YES*
F. Will the project be completed within the three fiscal year time period (including the fiscal year of funding) after which the allocation expires?
Enter the anticipated completion date of project (month and year) June, 2004

YES
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility project its name:__________)

YES

TDA Article 3 Project Application Form
Explanatory Comments Page
Page 2 of 2

Short Title Description of Project: Curb cuts in existing sidewalk for safe bicycle transition from Class I to Class II bikeway; 16 locations.

Enter explanatory comments below, as required due to certain “YES” or “NO” answers to items “A” through “G” on the Project Application Form, or to provide information that will not fit on the application form, or to provide information that will not fit on the application form, or to provide information that will clarify any potential confusion concerning the scope, cost or schedule for the project.


C. The curb cuts will be designed and constructed according to the criteria in Chapter 1000 of the Highway Design Manual, “Bikeway Planning and Design”. The cuts will be wide enough to accommodate adult tricycles and two-wheel trailers and will be constructed with a surface flush to the street. The Contra Costa Countywide Bicycle Advisory Committee (CBAC) met on December 11, 2002 and after review of this project made design recommendations regarding width of the curb ramps and the City will include that recommendation when the curb ramps are designed.

D. This is a project which has been initiated at the request of the City of Brentwood Bicycle Subcommittee. They have identified locations throughout the City where this deficiency exists and have requested that these areas be reconstructed to allow a smooth transition from one bikeway to another. The locations are:

1. Balfour Road at the Marsh Creek Bridge, both north and south sides of the roadway.
2. Sand Creek Road west of Fairview Avenue, south side. Curb cuts to allow bicyclists to access sidewalk when bike lane ends.
3. Access from Trail Court from Trailside Drive off Sunset Road to the Marsh Creek Trail.
4. Stonewood Drive and the Sand Creek Trail north of Bristow School (east of Fairview Avenue).
5. Mid-point of Outrigger Circle to connect with the Sand Creek Trail (east of Fairview Avenue).
6. North end of Mulberry Place and the Sand Creek Trail (east of Fairview Avenue).
7. North end of Aspen Court and the Sand Creek Trail (east of Fairview Avenue).
8. Cul-de-sac at south end of Monterrosa Court to connect to the Deer Creek Trail (west of Fairview Avenue).
9. Cul-de-sacs at Cosmos Court and Chamois Court, eastern end of Country Glen Lane, and cul-de-sacs at Yardley Place, Wassen Court and Muscat Court to connect with the Class I trail running along the Union Pacific Railroad south of Minnesota Avenue and north of San Jose Avenue.

The locations are independent of each other and are stand alone projects so that any or all can be constructed without affecting the viability of the others.

The Countywide Bicycle Committee questioned why the proposed improvements were not installed by the developer at the locations within subdivisions. At the time the subdivisions were built, the Standard Conditions of Approval did not include this requirement but have since been amended so that this problem will not be repeated.

E. Since the project involves removal of existing sidewalk and replacement with curb cuts and involve no expansion of use a Categorical Exemption has been filed with the Contra Costa County Clerk indicating the project is categorically exempt as per Section 15301(c), “Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities”. A filed copy is attached to this application.

F. The project will be completed within the three fiscal year time period allowed. The Public Works Department has indicated that they are willing to include installation of the curb cuts in their work schedule as time allows but if they cannot schedule in a timely manner, an informal bid process will be used to enter into a contract for the work. The budget will allow for either manner of completion of the project.

 

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