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CITY COUNCIL AGENDA ITEM NO. 23



Meeting Date: March 11, 2003

Subject/Title: Approve a Resolution accepting the initial conceptual design and amended CIP sheet for the redevelopment of City Park, located at Oak and Second Streets, approve the use of Proposition 12 State Park Bond Act funds for the relocation and renovation of the play area as per the conceptual design and authorize the City Manager to enter into agreement with Abey/Arnold, Landscape Architects, to provide construction design services for the play area 

Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Janet Hansen, Park Planner

Approved by: John Stevenson, City Manager


RECOMMENDATION
Accept the initial conceptual design and amended CIP sheet for the redevelopment of City Park, located at Oak and Second Streets, approve the use of Proposition 12 State Park Bond Act funds for the relocation and renovation of the play area as per the conceptual design and authorize the City Manager to enter into agreement with Abey/Arnold, Landscape Architects, to provide construction design services for the play area. 

PREVIOUS ACTION
July 10, 2001: City Council approved a resolution authorizing and approving the application for grant funds for the Per Capita Grant Program under the Safe Neighborhood Parks, Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12).

August 14, 2001: City Council approved the application for grant funds for the Roberti-Z’Berg-Harris Urban Open Space and Recreation Program under the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (Prop 12).

August 28, 2001: City Council authorized an application to apply for grant funding from the California Integrated Waste Management Board for the Park Playground Accessibility and Recycling Grant Program for City Park.

October 23, 2001: City Council authorized an application to apply for grant funding from the California Integrated Waste Management Board for the Waste Tire Playground Cover Grant Program for City Park and approved the recommendation from the Parks and Recreation Commission to use the Proposition 12 State Park Bond Act funds for use at City Park.

BACKGROUND
In Brentwood, development of new parks and recreation facilities that are necessary as a result of growth, are budgeted through the yearly Capital Improvement Program that is funded by the Development Fee Program. When existing, older parks need repair or renovation, there is a small set aside from the city-wide park tax for minor repair/replacement as needed. However, there is no funding for major repair, replacement or renovation of existing parks. In discussing major projects that do not have any identifiable funding, City Park seems to always be at the top of the list.

With City Council authorization on October 23, 2001, staff entered into agreement with Abey/Arnold Associates to hold two community meetings and gather community and user input on the types of improvements/renovations that are needed at City Park. A conceptual master plan and estimate of probable costs have been developed based on that initial community input. In listening to the community comments, a portion of the conceptual design includes the relocation and renovation of the play area making it completely ADA compliant. In discussing replacement, staff has questioned whether replacement of the structure at its current location is the best place as it sits so close to Liberty High School and at times is a hang out for high school age kids. The present conceptual design reorients many of the existing park elements to better accommodate a wide variety of community activities. This conceptual master plan was presented to the Park and Recreation Commission on April 25, 2002 and was accepted as the initial concept design.

After the Park and Recreation Commission approval, the overall project was put on hold to coordinate with the development of the Downtown Specific Plan and the Downtown Parking Study. As these studies have not progressed, the concept plan is still waiting for additional input as it relates to the overall downtown.

At this time it has become necessary to move forward with the play area relocation and renovation in order to use the grant funding currently awarded and under contract with the California Integrated Waste Management Board totaling $75,000. 

Staff is recommending acceptance of the initial conceptual design for the redevelopment of City Park, specifically as it relates to the new play area, the approval of the use of Proposition 12 State Park Bond Act per capita funds totaling $277,259 with a match requirement of $28,825, provided through staff services, for play area relocation and renovation per the conceptual design and authorization to enter into agreement with Abey/Arnold Associates for the development of construction design services totaling $33,200.

FISCAL IMPACT
Project costs will not exceed $352,259 with $28,825 matching in-kind City staff services for a total play area project cost of $381,084. City Park Redesign is identified in the current CIP for use of the Proposition 12 per capita funds. The play area renovation has been awarded two grants from the California Integrated Waste Management Board providing a total of $381,084 for play area relocation and renovation. All design and construction costs will be budgeted within this amount. Additional grant funding will be sought to complete the project. 

Attachments:
Resolution
Illustrative Landscape Plan, City Park
Relocation of Play Area, City Park
Enlarged Play Area Plan, City Park
City Park Opinion of Probable Installation Costs
Amended CIP Project Sheet
Site Map
Abey/Arnold Associates, City Park Play Area Fee Proposal



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE INITIAL CONCEPTUAL DESIGN AND AMENDED CIP SHEET FOR THE REDEVELOPMENT OF CITY PARK, LOCATED AT OAK AND SECOND STREETS, APPROVING THE USE OF PROPOSITION 12 STATE PARK BOND ACT FUNDS FOR THE RELOCATION AND RENOVATION OF THE PLAY AREA AS PER THE CONCEPTUAL DESIGN AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENT WITH ABEY/ARNOLD, LANDSCAPE ARCHITECTS, TO PROVIDE CONSTRUCTION DESIGN SERVICES FOR THE PLAY AREA

WHEREAS, the City Council of the City of Brentwood has accepted the initial conceptual design and amended CIP sheet for the redevelopment of City Park;

WHEREAS, the City Council has approved the use of Proposition 12 State Park Bond Act funds for the relocation and renovation of the play area as per the conceptual design;

WHEREAS, the City Council of the City of Brentwood has authorized the City Manager to enter into agreement with Abey/Arnold, Landscape Architects, to provide construction design services for the play area;

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby accepts the initial conceptual design and amended CIP sheet for the redevelopment of City Park, located at Oak and Second Streets, approves the use of Proposition 12 State Park Bond Act funds for the relocation and renovation of the play area as per the conceptual design and authorizes the City Manager to enter into agreement with Abey/Arnold , Landscape Architects to provide construction design services for the play area.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on March 11, 2003 by the following vote:

AYES:
NOES:
ABSENT:


Brian Swisher
Mayor
ATTEST:




Karen Diaz, CMC
City Clerk
City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov