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 CITY COUNCIL AGENDA ITEM NO. 14


Meeting Date: March 11, 2003

Subject/Title: Approve a Resolution awarding the building and site electrical contract to Del Monte Electric for work associated with the Public Works Corporation Yard interim move; authorize the City Manager to execute the agreement and necessary documents and grant the City Manager authority to execute change orders up to 10% of the contract amount.

Submitted by: Paul Zolfarelli, Director of Public Works

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Approve a Resolution awarding the building and site electrical contract to Del Monte Electric for work associated with the Public Works Corporation Yard interim move; authorize the City Manager to execute the agreement and necessary documents and grant the City Manager authority to execute change orders up to 10% of the contract amount.

PREVIOUS ACTION
On October 22, 2002, by Resolution No. 2726, Council authorized the City Manager to execute an agreement with RGM & Associates for construction management services for the Public Works Corporation Yard interim relocation.

On November 26, 2002, by Resolution No. 2745, Council authorized the City Manger to execute all contracts under $100,000 plus a 10% contingency each for the relocation of the existing Corporation Yard trailer and for the construction of an approximately 10,000 square-foot building.

On November 26, 2002, by Resolution No. 2748, Council awarded a contract to Sure Built for the purchase of a 10,000 square-foot structure for the temporary Corporation Yard relocation site.

On December 10, 2002, by Resolution No. 2760, Council awarded the civil engineering work to Grade Tech.

BACKGROUND
Council awarded the contract for the purchase of a 10,000 square-foot building needed for the Corporation Yard relocation. The soil stabilization work has been completed. The civil work is in progress and the underground utilities are currently being installed. The building and site electrical bid opening date was February 26, 2003.

The three lowest bidders are as follows:

Del Monte Electric. $185,805
Miller Electric $193,828
Alhambra Electric $264,640

FISCAL IMPACT
The cost for the building and site electrical work associated with this phase of the Corporation Yard relocation is $185,805. These funds will be charged to Capital Improvement Project No. 336-3030.

Attachments:
• Resolution
• Agreement
• Site Map

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING THE BUILDING AND SITE ELECTRICAL CONTRACT TO DEL MONTE ELECTRIC FOR WORK ASSOCIATED WITH THE PUBLIC WORKS CORPORATION YARD INTERIM MOVE; AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND NECESSARY DOCUMENTS AND GRANT THE CITY MANAGER AUTHORITY TO EXECUTE CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.

WHEREAS, the current Public Works Corporation Yard site must be vacated by May 1, 2003 to allow development by Christian Church Homes; and

WHEREAS, the Planning Commission approved the conceptual drawings on October 29, 2002 and issued a conditional use permit for the site; and

WHEREAS, Council has previously awarded contracts to an architect, engineering firm and a construction manager to assist in the relocation of the facilities from 161 Sycamore Avenue to the interim site adjacent to the future Sunset Industrial Park located on Sunset Road, APN #018230030; and

WHEREAS, building and site electrical work is now needed for the relocation process to continue; and

WHEREAS, the bid opening for said project was held on February 26, 2003 and Del Monte Electric was determined to have provided the lowest responsible base bid of $185,805 which is the basis for awarding the contract.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall award the contract to Del Monte Electric in the amount of $185,805.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the agreement and change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 11th day of March 2003 by the following vote:


SITE MAP
CORPORATION YARD RELOCATION SITE
APN #018320030




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