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 CITY COUNCIL AGENDA ITEM NO. 12


Meeting Date: March 11, 2003

Subject/Title: Establish Classification Descriptions and Salary Ranges for Management Analyst, Streets Division Manager, and Wastewater Maintenance Supervisor as approved in the 2002/03 Mid-year Budget

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Adopt a Resolution to establish classification descriptions and salary ranges for Management Analyst, Streets Division Manager, and Wastewater Maintenance Supervisor.

PREVIOUS ACTION
The City Council adopted adjustments to the 2002/03 Budget at the February 11, 2003, City Council meeting to fund these positions.

BACKGROUND
Staff submitted New Classification Requests as part of the mid-year review of the 2002/03 Budget as follows: Finance Department – Management Analyst, Public Works Department – Streets Division Manager and Wastewater Maintenance Supervisor. A New Classification Request is completed and submitted by a department when the need for a specific scope of work has been identified that is either currently performed by staff who are working outside their designated classification, or by justifying the need for a specific scope of work that is not currently performed but has been identified by management staff to be necessary for the department to function at an appropriate and/or mandated level.

Staff conducted a salary survey of the survey agencies adopted by the City Council. The survey agency results provided sufficient data for the Management Analyst classification. The salary for Streets Manager and Wastewater Maintenance Supervisor is based on internal equity between or in alignment with classifications that currently exist in our classification structure. 

Recommended salary ranges are as follows:

Management Analyst $59,448 - $72,261
Streets Division Manager $67,103 - $81,559
Wastewater Maintenance Supervisor $50,462 - $61,332

The classification descriptions are attached for review and comment. They are labeled as follows: Management Analyst – Exhibit A, Streets Division Manager – Exhibit B, and Wastewater Maintenance Supervisor – Exhibit C. 

FISCAL IMPACT
The fiscal impact that results from the above recommendations was detailed in the 2002/03 Mid-Year Budget Review and Recommended Budget Adjustments submitted by the Finance Department and approved by the City Council February 11, 2003. 

Attachments
• Resolution
• Exhibit A – Management Analyst
• Exhibit B – Streets Division Manager
• Exhibit C – Wastewater Maintenance Supervisor


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ADOPTING CLASSIFICATION DESCRIPTIONS AND SALARY RANGES FOR MANAGEMENT ANALYST, STREETS DIVISION MANAGER AND WASTEWATER MAINTENANCE SUPERVISOR AS APPROVED IN THE 2002/03 MID-YEAR AMENDED BUDGET 

WHEREAS, staff submitted new classification requests as part of the mid-year review of the 2002/03 Budget, as follows: Finance Department – Management Analyst, Public Works Department – Streets Division Manager and Wastewater Maintenance Supervisor, and 

WHEREAS, staff prepared classification descriptions for each classification listed above, and,

WHEREAS, the new classification descriptions are attached as Exhibit A, B and C respectively, and, 

WHEREAS, staff recommends approval of the new classification descriptions as defined and based upon updated salary survey data and/or internal equity, staff recommends the salary ranges below:

Management Analyst $59,448 - $72,261 annually
Streets Division Manager $67,103 - $81,559 annually
Wastewater Maintenance Supervisor $50,462 - $61,332 annually

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the compensation and classification descriptions for Management Analyst, Streets Division Manager and Wastewater Maintenance Supervisor in order to accurately reflect duties and responsibilities assigned to the classifications.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on March 11, 2003 by the following vote:

AYES: 
NOES: 
ABSENT: 

_____________________________
Brian Swisher
Mayor
ATTEST:


__________________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services 

CITY OF BRENTWOOD

MANAGEMENT ANALYST
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under general direction, performs varied and responsible management assistance and analysis for an assigned department, including complex and sensitive information collection, evaluation and report writing activities; acts as project manager; provides administrative management to clerical/administrative staff; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Management Analyst provides administrative management over a staff of support personnel and provides complex and responsible administrative and office support functions for assigned divisions in a Department, which requires thorough knowledge of department procedures and precedents. Incumbents also perform the full scope of project management, including planning, organization, coordination, decision-making and timeline adherence from inception to completion. This class is distinguished from other office support and secretarial classes in that an incumbent is responsible to coordinate and supervise the work of staff assigned to specific divisions and/or projects while working closely with department and/or division supervisors, managers and department director.

SUPERVISION RECEIVED/EXERCISED:

Receives immediate supervision from a department head or division manager. Exercises direct supervision over assigned technical and administrative support staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Plans, organizes, controls, integrates and evaluates the work of assigned staff; helps develop, implement and monitor work plans to achieve goals and objectives; supervises and participates in developing, implementing and evaluating plans, work processes, systems and procedures to achieve annual goals, objectives and work standards; oversees and supervises various projects, requiring thorough knowledge of department procedures and precedents.

• Performs administrative and analytical support to the assigned department. Serves as liaison on administrative matters between the department, other city departments as well as serving on various committees. 

• Conducts complex research projects; gathers and analyzes data; writes reports; develops recommendations, cost implications and implementation guidelines for new programs and existing and proposed projects; confers with department management staff.

• Manages a variety of projects, including planning, organization, coordination, decision-making and timeline adherence from inception to completion and manages allocation of product. 

• Independently researches, compiles and analyzes data for special projects; collects and assembles data and background materials for a variety of reports; compiles and maintains records and prepares statistical reports; oversees and approves department publications and communications; determines proper spelling, and grammar; develops proper formats for forms, charts and reports; edits and reviews documents; prints and distributes final documents.

• Reviews and analyzes month end department reporting for compliance and effectively communicates directives to staff and results to the department head. 

• Assists in the preparation and administration of the budget; prepares financial and statistical information; makes budget recommendations relative to assigned program areas or projects; coordinates and compiles budget recommendations prepared by other staff.

• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using the computer, and acute hearing is required when providing phone and personal service. 

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Management Analyst. A typical way of obtaining the required qualifications is to possess the equivalent of Bachelor’s Degree in public or business administration or a related field and three years of increasingly responsible work experience including one year providing supervision to support and para-professional staff. 



License/Certificate:

Possession of, or ability to obtain, a valid class C California driver’s license may be required for some positions.


KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position. The level and scope of the knowledge and abilities listed below vary between the I and II levels) 

Knowledge of:

Principles and practices of project management; methods and practices of municipal budgeting and finance management; public administration policies and procedures; principles, structure and organization of public sector agencies; basic principles and practices of personnel management; modern office practices, methods and equipment, including a computer and applicable software.

Ability to:

Direct, coordinate and review the work of assigned support staff; supervise, train and evaluate personnel; analyze budgetary, administrative, operational and procedural problems, evaluate alternatives and reach sound conclusions; monitor and ensure attainment of deadlines; prepare clear and concise administrative documents and reports; interpret and apply applicable laws, codes and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing, spreadsheet and other software applications. 


CITY OF BRENTWOOD

STREETS DIVISION MANAGER

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
DEFINITION:

Under general direction, plans, manages, oversees and directs the operations and services of the Streets Division of the City’s Public Works Department; including complex duties associated with street and storm drain maintenance and repair and street signing; provides professional and technical staff assistance to the Director of Public Works; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Streets Division Manager is a division manager within the Public Works Department responsible for construction, repair and maintenance of the City’s streets, storm drainage systems and other City facilities. This classification is distinguished from the Director of Public Works, which has responsibility for overall department management in a variety of program areas. 

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the Director of Public Works. Exercises direct and indirect supervision of field personnel.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Plans, organizes, directs and evaluates the work of maintenance personnel engaged in the construction, maintenance, repair, sweeping and improvements of the City streets including storm drains, street marking, traffic signing, street lighting, traffic control lighting and curb, gutter and sidewalk repair work.

• Develops and implements comprehensive training programs for staff related to safe and effective methods and use of equipment and tools in the field of specialization; recommends more efficient and safe procedures. 

• Oversees and/or participates in the development, implementation and maintenance of the Streets Division goals, objectives, policies and procedures; ensures that goals are achieved.

• Coordinates the selection, orientation, training and evaluation programs for Streets personnel; provides or coordinates staff training; identifies and resolves staff deficiencies; fulfills discipline procedures.

• Prepares assigned budget; administers and monitors division budget; estimates time, materials, quantity, and cost for assigned projects; orders supplies and initiate purchase orders.

• Establishes and oversees the maintenance of a variety of records related to inspections, maintenance and repairs; requisition materials and equipment.

• Prepares and presents staff reports and other necessary documents or correspondence to appropriate boards, groups and/or committees.

• Responds to emergency situations; identify hazards and determines appropriate action to secure, remove, repair or isolate the situation.

• Attends and participates in organizational and community group meetings; responds to and resolves community and organizational inquiries and complaints; establishes and maintains a customer service orientation within the division.

• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The incumbent may use cleaning and lubricating chemicals, which may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and heavy equipment, work in heavy vehicle traffic conditions and often work with constant interruptions. The incumbent may be required to response to emergency call outs.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Streets Division Manager. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible public works and/or street maintenance work, including two years of responsible supervisory experience, and two years of vocational or college level training with an emphasis in business management, public works administration or a related field.

License/Certificate:

Possession of a valid Class A California driver’s license. 
KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Practices, techniques and materials used in maintenance, construction, mechanics and repair of streets, lighting and water and sewer facilities; operational characteristics of specialized construction and maintenance tools and equipment; methods and techniques of supervision, training and motivation; principles and practices of project design and cost estimating; budget preparation; applicable federal, state and local laws, codes and regulations; basic principles of mathematics and record keeping; basic principles and practices or supervision; occupational hazards and standard safety procedures.

Ability to:

Plan, layout, coordinate and schedule the work of Streets crews; supervise, train and instruct subordinates; communicate clearly and concisely, orally and in writing; maintain effective customer relations; set priorities and schedule work according to specific needs; keep records and make reports; administer and supervise the various street maintenance and repair activities; effectively deal with subordinate personnel and the general public prepare and administer an operational budget; recommend purchases of supplies, equipment and tools; select, supervise, train and evaluate subordinates.

Skill to:

Operate an office computer and a variety of word processing and software applications.

CITY OF BRENTWOOD

WASTEWATER MAINTENANCE SUPERVISOR

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under direction, supervises, evaluates, plans and participates in the operations and activities related to the maintenance and repair of City wastewater and storm water systems, facilities and related equipment; assists in the preparation and administration of the division budget; evaluates and trains assigned staff; provide adequate scheduling, supplies and equipment to assure smooth and efficient system operations; interfaces with and coordinates assigned functions with other City services and departments; ensures safe work practices, work quality and accuracy; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Wastewater Maintenance Supervisor is a supervisory level class within Public Works responsible for assigning and supervising the day-to-day maintenance and repair of the City’s wastewater treatment facilities, and incumbents are expected to perform the full scope of assigned duties. This classification is distinguished from the next higher classification of Water/Wastewater Operations Manager, which is responsible for the overall management of the water and wastewater operations functions.

SUPERVISION RECEIVED/EXERCISED:

Receives direction from the Wastewater Operations Manager. Exercises direct supervision over assigned staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Plans, supervises and oversees the maintenance and repairs of City wastewater and storm water systems, facilities and related equipment; review, inspect and participate in construction projects and system installations as requested.

• Monitors and reviews work in progress; evaluates work methods and procedures used in maintenance and repair, recommends and implements improvements; supervises, inspects and participates in the operation and use of equipment, materials and tools on job sites; makes recommendations on materials and methods to be used in the efficient construction, repair and maintenance of facilities.

• Recommends and assists in the implementation of goals and objectives; estimates materials and equipment needed for assigned projects; requisition, receive and maintain inventory of department supplies and equipment.
• Oversees the inspection of equipment and systems including, valves, pumps, motors, tanks and gauges; diagnose and repair mechanical and electrical malfunctions; replace system components as needed.

• Evaluates staffing requirements and utilization of staff; supervises, evaluates and trains assigned staff; develops and directs staff safety training programs; schedules staff work assignments.

• Assists the Wastewater Operations Manager and the Director of Public Works with operating and capital improvement budgets; monitors budget expenditures; prepares project cost estimates and analysis.

• Establishes and maintains a preventative maintenance program; Develops and implements the computerized data management program for maintenance; compiles information and prepares and maintains a variety of records and files related to maintenance activities, repairs, personnel and assigned duties.

• Serves on committees; Coordinates maintenance and repair activities with outside contractors as necessary; reviews the work of outside contractors to assure accuracy and completeness.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and performing maintenance on assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 75 pounds or more is also required. Additionally, the incumbent in this position may be exposed to biohazards and a variety of working conditions including wet, hot and cold. The incumbent may use cleaning and lubricating chemicals, which may expose the employee to fumes, dust and air contaminants. The nature of the work also requires the incumbent to climb ladders and work in confined space. The incumbent may be required to response to emergency call outs.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Wastewater Maintenance Supervisor. A typical way of obtaining the required qualifications is to possess the equivalent of four years of supervisory or lead capacity experience in the maintenance and repair of wastewater systems, facilities and related equipment or the performance of related work and possession of a high school diploma or equivalent.

License/Certificate:

Possession of, or ability to obtain, a valid Class A California driver’s license. Possession of a Grade III Mechanical Technologist IV Certificate as issued by the California Water Environment Association (CWEA) within 18 months of appointment. Possession of a Grade II Collection Systems Maintenance Certificate as issued by CWEA within 18 months of employment. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Methods, materials and equipment used in the maintenance and repair of City wastewater and storm water systems, facilities and related equipment; wastewater treatment plant piping and associated specialized equipment; troubleshooting and repair of pumps and motors, including welding and fabrication; applicable federal, state and local laws, regulations and codes; cost, time and materials estimating; occupational hazards and standard safety practices; methods and techniques for basic report preparation and writing; methods and techniques for record keeping; methods and techniques of supervision, training and motivation.

Ability to:

Plan, organize and supervise operations and activities related to maintenance and repair of City wastewater and storm water systems, facilities and equipment; diagnose mechanical and electrical failures; inspect facilities, systems and equipment for maintenance and repair needs; oversee and perform general and preventative maintenance activities; review and work from sketches, diagrams, blueprints, plans and specifications; maintain accurate and updated logs, records and reports; prepare and submit comprehensive and mandated reports; represent the City’s wastewater treatment maintenance function with other governmental agencies and community groups; plan, organize, direct and evaluate the work of subordinate staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing and software applications, including a computerized data management program; safely and effectively operate the tools and equipment used in the maintenance and repair of City water, wastewater and storm water systems.



City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov