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CITY COUNCIL AGENDA ITEM NO. 05 



Meeting Date: February 25, 2003

Subject/Title: Approve a Resolution awarding contract for janitorial paper supplies to Cole Supply

Submitted by: Craig Bronzan, Director of Parks and Recreation

Prepared by: Mike Merizon, Facilities Managers

Approved by: John Stevenson, City Manager


RECOMMENDATION: Approve a Resolution awarding contract for janitorial paper supplies to Cole Supply

PREVIOUS ACTION: The City of Brentwood janitorial paper supply went out to bid in December 2002. 

BACKGROUND: The janitorial paper supply contract goes out to bid every 2 years. The last time the contract went out to bid was in December of 2000. Three bids were received. Cole Supply was the low bidder. The bids were received on an itemized basis. Last year the City of Brentwood spent $16,000 on janitorial paper supplies 

FISCAL IMPACT: The percentage of use varies depending on the use of the facility. Brentwood Education and Technology Center use varies by occupancy of lease space and by class schedule at LMC. Community Center use is depends on number of classes and rentals. An approximate breakdown by percentage for each account for 2003 is anticipated to be as follows:

100-1701-70115 17.6%
100-2101-70115 2.7%
100-2201-70115 2.7%
520-5110-70115 29.7%
100-0000-70146 7.6%
501-5002-70115 16.1%
501-5003-70115 5.9%
540-5301-70115 7.4%
590-5801-70115 7.4%
560-5501-70115 2.9%

Attachments: 
Resolution
Spreadsheet



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING THE JANITORIAL PAPER SUPPLY CONTRACT TO COLE SUPPLY.

WHEREAS, Bids were solicited and received in December of 2002; and

WHEREAS, Cole Supply was the lowest responsive, responsible bidder for each janitorial paper supply item used in the City of Brentwood.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby approves the award of contract to Cole Supply.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of February by the following vote:


AYES: Councilmembers
NOES: 
ABSENT: 
_____________________________
Brian Swisher
Mayor
ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk


FY 2003 JANITORIAL PAPER BIDS


Cole Supply Unisource Jani-King Advanced Maint. Systems
CK 2003 Toilet Seat Covers $ 11.42 $ 12.31 $ 62.44 $ 52.45 
JR020 Rollmaster Toilet Tissue $ 50.88 $ 51.42 
SC 180 Multi-fold Towels $ 17.95 $ 29.20 $ 37.05 $ 39.00 
JR920 Kraft Roll Towel $ 43.00 $ 43.35 
Single-fold Towels $ 14.95 $ 33.13 $ 40.92 $ 42.50 
KC0446 Toilet Tissue $ 31.95 $ 53.26 $ 62.32 $ 52.30 
LL242304SS 24x23 Can Liners $ 8.95 $ 14.23 $ 25.47 $ 32.65 
30x26 Can Liners $ 15.95 $ 13.72 $ 43.85 $ 32.65 
LL404709BR 40x47 Can Liners $ 21.95 $ 21.04 $ 38.40 $ 33.85 
Sanitary Napkin Liners $ 16.95 $ 13.96 $ 28.63 
JR 124 Center pull towels $ 30.00 $ 39.06 



CURRENT VENDOR AND LOW BIDDER IS COLE SUPPLY

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov