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CITY COUNCIL AGENDA ITEM NO. 04 



Meeting Date: February 25, 2003

Subject/Title: Approve award of contract in the amount of $101,874 for janitorial services to Advanced Maintenance Systems for City of Brentwood buildings

Submitted by: Craig Bronzan, Director of Parks and Recreation

Prepared by: Mike Merizon, Facilities Manager

Approved by: John Stevenson, City Manager


RECOMMENDATION: Approve award of contract in the amount of $101,874 for janitorial services to Advanced Maintenance Systems for City of Brentwood buildings. 

PREVIOUS ACTION : The contract for janitorial services is put out to bid every 2 years. The last time the contract went out to bid was in December 2000.

BACKGROUND: The City of Brentwood went out to bid for janitorial services in December 2002. Three bids were received. Although Maintenance Systems Management was the low bidder, staff is recommending the contract be awarded to Advanced Maintenance Systems by the local preference clause in the City of Brentwood purchasing policy. Policy states that preference shall be given to a local vendor if the quote for services up to $500,000 is within 3% of the lowest quote. Maintenance Systems Management bid was $100,404 and Advanced Maintenance Systems bid was $101,874.00 -- a difference of 1.47%.

FISCAL IMPACT:
The cost breakdown for this new contract is as follows:

100-1701 17.23% $17,552.89
100-0000-10146 11.03% $11,236.70
100-2101 3.30% $3,361.84 
100-2201 3.30% $3,361.84
501-5003 7.80% $7,946.17
520-5110 14.67% $14,944.92
520-5202 24.28% $24,735.01
590-5801 11.60% $11,817.38
540-5301 2.95% $3,005.00
560-5501 2.95% $3,005.00
100-1409 0.88% $896.00

Attachments:
Resolution
Spreadsheet



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING CONTRACT FOR JANITORIAL SERVICES CONTRACT TO ADVANCED MAINTENANCE SYSTEMS IN THE AMOUNT OF $101,874.

WHEREAS, bids were solicited and received in December of 2002; and

WHEREAS, Advanced Maintenance Systems was the lowest responsive, responsible bidder in the amount of $101,874 per year.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby approves the contract to Advanced Maintenance Systems for the annual amount of $101,874.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of February by the following vote:


AYES: Councilmembers
NOES: 
ABSENT: 
_____________________________
Brian Swisher
Mayor
ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov