City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

Past Agendas

MINUTES
CITY OF BRENTWOOD
REGULAR CITY COUNCIL MEETING
February 11, 2003

A regular meeting of the City Council of the City of Brentwood was called to order at 6:30 p.m. in the Council Chambers located at 734 Third Street, with Mayor Swisher presiding.

Present: Councilmembers Beckstrand, Gutierrez, Hill, Petrovich, Mayor Swisher
Absent: None

The meeting adjourned to closed session at 6:30 p.m. pursuant to Government Code §54956.9(a) – l

CLOSED SESSION 

Conference with Legal Counsel-Existing Litigation pursuant to Gov’t Code § 54956.9(a)
Bodine & Miller-Brentwood, LLC v. The City of Brentwood, The City Council of The City of Brentwood, et al., and Real Parties-in-Interest & Defendants, Lucia Albers, et al., Case No. N03-0129

Closed Session adjourned at 6:55 p.m.

The meeting reconvened in open session at 7:00 p.m. with the following action to report: Council directed staff to send a letter requesting that the co-defendant defend the case with Councilmember Petrovich opposed.

PRESENTATIONS 
A. Oath of Office for the Parks & Recreation Commission appointees, Jan Melloni and Tom Jones. 

Mayor Swisher welcomed Jan Melloni and Tom Jones to the Parks and Recreation Commission and administered the oath of office.

B. Presentation of 2000/01 CAFR Award.

Pamela Ehler, Director of Finance and Information Systems, announced that the Government Finance Officers Association (GFOA) Awarded the City of Brentwood with a Certificate of Achievement for Excellence in Financial Reporting for the 2000/01 Comprehensive Annual Financial Report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting and its’ attainment represents a significant accomplishment by a government and its management. An award winning CAFR shows a dedication to fiscal responsibility and outstanding financial management.

Ms. Ehler thanked Council for their interest and support in the planning and conducting of the financial activities of the City in a responsible and responsive manner. Ms. Ehler also expressed appreciation for all staff members who helped in the preparation of the document. 
C. New Employee Introductions and Oath of Allegiance.

Staff presented the following new employees to the Mayor and City Council: 

Kyle Anderson Public Works 
Bruce Blair Police Officer

The Mayor administered the Oath of Allegiance to the new employees.. 


D. Recognition of Service to the Brentwood Planning Commission; Bob Brockman and Steve Padgett.

Mayor Swisher presented Bob Brockman and Steve Padgett with a plaque and thanked them for their hours of dedicated service on the Planning Commission.

E. Proclamation proclaiming February 2 through February 8, 2003 as International Life and Business Coaching Week.

Mayor Swisher presented a proclamation designating the week of Feb 2, 2003 as International Life and Business Coaching Week.

AGENDA REVIEW

Item 6 Omitted exhibits from original staff report.

It was moved/seconded by Petrovich/Beckstrand to approve the addition of exhibits for Item No. 6 per Agenda Review. Motion carried unanimously.

CITIZEN COMMENTS

Karen Rogge, resident, spoke in support of Councilmember Hill and the Council’s decision not to amend the C-1 Zoning at the meeting of January 28, 2003.

Rose Pierce, representing the Community Chest reported that 430 families were presented baskets this year at Christmas. For the year of 2002, the Community Chest collected $27,038.00, fed 4,355 people, made and distributed 430 Christmas baskets, and supplied 2,337 people with toys and food. Ms. Pierce thanked everyone for their support.
Dan Ocheltree, representing Liberty High School, spoke regarding the insufficient number of parking spaces for High School staff members. Mr. Ocheltree commented that the High School is currently 50 parking spaces short of the current needs with that number growing as the City grows. He requested that Council keep this in mind when discussing Item 13 regarding parking spaces for High School staff. 

Barbara Guise representing Tri-Delta Transit announced that since implementing the new routing, the ridership has tripled. She further reported that Tri-Delta Transit is successfully transporting grade school students to the Diego Rivera exhibit at the Tech Center.

Julie Docktor, resident, asked if the City of Brentwood had an emergency plan to inform citizens in the event of an emergency. She further asked if there were buildings designated for emergency services.

Chief Davies responded that the City does have a plan but it is currently being updated to be more appropriate for current times. 
CONSENT CALENDAR

1. Approve Minutes of January 28, 2003. Pulled for further discussion.

2. Reject claim presented by Joy Burge. Pulled for further discussion.

3. Approve Resolution No. 2785 authorizing the City Manager to execute a change order in the amount of $52,635.00 with CCS Planning and Engineering Incorporated for the Design Contract for Brentwood Boulevard Curve, CIP Project No. 336-3100, and authorize the City Manager to approve change orders up to 10% of the contract amount.

4. Approve Resolution No. 2786 approving a Reimbursement Agreement with Meritage Homes, Subdivision No. 8453, for costs associated with Master Plan Facility Improvements.

5. Approved reappointment of Ron Beatty, Mary Hannigan and Bill Weber to the Arts Commission for a three-year term beginning January 1, 2003 and ending December 31, 2005.

6. Approved Resolution No. 2787 authorizing the City Manager to execute a purchase order for Tecogen, Inc. for a co-generator for the Brentwood Aquatic Complex, CIP Project No. 522-5202 in the amount of $65,158. 

7. Approved Resolution No. 2788 Authorizing the City Manager to purchase six (6) Ford Police Interceptor patrol vehicles from Bill Brandt Ford at a cost not to exceed $143,166.82. This recommendation is in compliance with the City of Brentwood Purchasing Policy, adopted by Council on February 26, 2002, Resolution No. 2475.

8. Approved Resolution No. 2789 supporting renewal of the Contra Costa Recycling Market Development Zone (RMDZ). County will submit renewal application to California Integrated Waste Management Board (CIWMB) to extend the loan program another 10 years supporting renewal of the Contra Costa Recycling Market Development Zone (RMDZ). 

9. Approve and authorize the City Manager to execute a professional services agreement not to exceed $41,500 with Manex to prepare a Brentwood Manufacturing Attraction Strategic Plan. Pulled for further discussion.

10. Reviewed and filed the updated 2001 City Council strategic goals and objectives.

It was moved/seconded by Petrovich/Gutierrez to approve Consent Calendar Items 3-8, and 10. Motion carried unanimously.

Item 1 Approve Minutes of January 28, 2003.

It was moved/seconded by Petrovich/Beckstrand to approve Item 1as recommended by staff. Motion carried with Councilmember Hill abstaining.

Item 2 Reject claim presented by Joy Burge. 

It was moved/seconded by Hill/Beckstrand to approve Item 2 as recommended by staff. Motion passed with Councilmember Petrovich voting no.

Item 9 Approve and authorize the City Manager to execute a professional services agreement not to exceed $41,500 with Manex to prepare a Brentwood Manufacturing Attraction Strategic Plan. 

It was moved/seconded by Petrovich/Hill to move Item 9 after New Business. Motion carried unanimously.

PUBLIC HEARINGS

11. Consideration of a Resolution amending the 2002/03 Mid-Year Budget Review and recommended budget adjustments.

Pam Ehler, Director of Finance and Information Systems, introduced the item explaining that all departments are within their current budget, however some unanticipated expenditures have made it necessary to request additional funding.

The Public Hearing was opened.

There being no one wishing to speak the Public Hearing was closed.

Councilmember Hill commented that in light of the uncertainty of the State Budget, he appreciates the work staff has done in keeping the requests for new personnel to a minimum and thanked Pam Ehler, Finance Director, for her diligence in keeping the City fiscally sound.

Councilmember Beckstrand commented that she appreciates the way that staff works together and the way that Finance watches closely to make sure we stay within our budgets.

Councilmember Gutierrez commented that she appreciated the work staff puts into the budget itself to make it a user friendly, easy to understand document.

Councilmember Petrovich concurred with Councilmembers Beckstrand and Gutierrez.

Mayor Swisher asked the percentage of increase in expenditures.

Ms. Ehler responded that the percentage of increase in expenditures is 3.2%.

Mayor Swisher commented that 3.2% is an incredibly low increase for a mid-year budget and commended staff for their fiscal responsibility.

RESOLUTION NO. 2790

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AMENDING THE 2002/2003 BUDGET FOR THE CITY OF BRENTWOOD
It was moved/seconded by Hill/Beckstrand to waive full reading and approve Resolution No. 2790 as recommended by staff. Motion passed by the following vote:

AYES: Councilmembers Beckstrand, Gutierrez, Hill, Petrovich, Mayor Swisher
NOES: None
ABSENT: None
ABSTAIN: None

OLD BUSINESS

12. Status report for interim city hall space needs; direction on strategy for the planning of a new city hall; authorization to solicit Requests for Qualifications from five architectural firms; and approve two contracts with the Gibson Salmon Group. 

John Stevenson, City Manager, gave an overview of the proposed current space needs and the plans for the new City Hall building. 

Councilmember Hill explained to the newer members of Council that the task force has been using the original study done by the Martin Salmon Group as the basis for the work they have been doing in trying to create a more productive and a more appropriate workspace for City employees. 

Councilmember Gutierrez asked if plans were approved to move forward with the planning of a new City Hall, would relocating within the next year still be necessary. 

John Stevenson, City Manager, responded that relocating was imminent even if a new City Hall is built.

Councilmember Gutierrez asked about the disposition of the existing organizations currently residing in the location proposed for the relocation of some City Departments.

Mr. Stevenson responded that East Bay Works will be relocating to a new space. The Health Clinic will be given short lease extensions until it is determined at a future date that the space is needed to house employees or the buildings are sold to help pay for the new City Hall. 

Councilmember Hill commented that the East Bay Works group is in negotiations to move to a building that is still in the community and closer to their customer base.

Councilmember Beckstrand commented that she had been concerned about East Bay Works and was glad to hear that they were getting closer to an agreement for a new location. 

It was moved/seconded by Gutierrez/Hill to authorize staff to solicit Requests for Qualifications from five architectural firms; and approve two contracts with the Gibson Salmon Group. Motion carried unanimously.

13. Provide direction to staff on the issue of high school staff parking on Maple Street. 

Councilmember Hill commented that if we are going to allocate spaces to the High School staff for parking, he would rather the solution be incorporated into our current system rather than a new system be created. 

Councilmember Petrovich commented he hears many complaints from downtown merchants regarding inadequate parking and has already been questioned as to why we are considering giving preferential treatment to the High School.
Councilmember Hill pointed out that teachers do not have the same flexibility in their schedules to possibly move their cars every two hours.

Mr. Stevenson commented that there will be an additional 50 or 60 parking stalls incorporated on Spruce Street as the street is extended and asked Council if they would like the parking passes to be temporary until the Spruce Street extension is completed.

Council directed Staff to issue and evaluate for 30 days, 15 temporary permits for High School staff parking on Maple Street. Council further directed staff to analyze the limitation of 8 permitted parking stalls on Oak Street across from Caps after evaluating the increased parking permits for the School.

At 8:25 p.m. Council recessed to a short break.

Council reconvened at 8:37 p.m.

NEW BUSINESS

14. Approve the filing of the Comprehensive Annual Financial Report for Fiscal Year 2001/02 as prepared in accordance with GASB Statement 34. 

Pam Ehler, Director of Finance and Information Systems, explained that the Finance Department incorporates the financial statements into a Comprehensive Annual Financial Report (CAFR), the purpose of which is to present an easily readable and organized report of the financial transactions of the City. A CAFR provides the many users of government financial statements with a wide variety of information needed to help them evaluate the financial condition of the City.

This is the second year that the City has prepared a Comprehensive Annual Financial Report (CAFR), but it is the first year using the new Governmental Accounting Standards Board (GASB) Statement 34 model.

The Government Finance Officers Association (GFOA) offers a recognition program for public entities to determine whether the City conforms to the highest level of financial reporting standards. If a city qualifies, a Certificate of Achievement is awarded for a period of one year. The Certificate of Achievement for Excellence in Financial Reporting has been awarded to the City of Brentwood’s 2000/01 CAFR. The City believes that this report also conforms to the Certificate of Achievement program requirements and is submitting it to the GFOA to determine its eligibility. In addition, the California Society of Municipal Finance Officers (CSMFO) has a Certificate of Award Program for Outstanding Financial Reporting for statewide recognition that we will be applying to as well.

Producing a CAFR provides confirmation that the City operates at the highest level of financial reporting standards, which can improve the City’s future Bond ratings with the debt investment community.

A great deal of effort and attention to detail has gone into the preparation of this document, representing many hours of work by staff members throughout the organization. Special recognition should be given to the Finance Department staff, their efforts made it possible to improve the quality of the information being reported to the citizens, the City Council, and other users. 

Councilmember Petrovich congratulated Ms. Ehler and her staff on a job well done.

RESOLUTION NO. 2791

APPROVE THE FILING OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR FISCAL YEAR 2001/02 AS PREPARED BY THE FINANCE DEPARTMENT AND EXAMINED BY THE INDEPENDENT ACCOUNTING FIRM OF VAVRINEK, TRINE, DAY & Co., LLP, IN ACCORDANCE WITH GASB STATEMENT 34

It was moved/seconded by Petrovich/Beckstrand to waive full reading and approve Resolution No. 2791 as recommended by staff. Motion carried by the following vote:

AYES: Councilmembers Beckstrand, Gutierrez, Hill, Petrovich, Mayor Swisher
NOES: None
ABSENT: None
ABSTAIN: None

15. Accept report and methodology for Parks and Recreation Department Cost of Services Study prepared by Maximus. 

Craig Bronzan, Director of Parks and Recreation, introduced the item and gave a brief overview of the Cost of Services Study by Maximus.

Manfred Endres and Iris Ho representing Maximus gave a brief overview on the methodology used while conducting the study.

Councilmember Beckstrand commented that we may need to increase the fees currently charged to the swim teams in order to keep our budget sound. She further commented that she would like to see a tracking mechanism in place to track the costs of renting the joint-use facilities and the use of our pools by the school swim teams to insure that both parties are operating in a fiscally sound manner.

It was moved/seconded by Gutierrez/Hill to accept the report and methodology for Parks and Recreation Department Cost of Services Study prepared by Maximus. Motion carried unanimously.

16. Consideration of a grant to Delta Community Services, Inc. of $5,455.00 per month for provision of social services.

Craig Bronzan, Director of Parks and Recreation, introduced the item.

Councilmember Petrovich commented that the staff report states that Delta Community Services Incorporated (DCSI) was established to serve Brentwood, Oakley, Knightsen, Discovery Bay and Byron. He asked how many people coming in to be served are from these areas, and are these areas helping to support DCSI.

Bill Putman, representing DCSI, responded that 90 – 95% of their clients are from Brentwood. 

Barbara Guise and Bill Putman representing Delta Community Services gave an overview of their current operations.

Mayor Swisher appointed Councilmembers Gutierrez and Petrovich to an Ad Hoc Committee to research the option for funding social services provided by Delta Community Services. 

Item 9 Approve and authorize the City Manager to execute a professional services agreement not to exceed $41,500 with Manex to prepare a Brentwood Manufacturing Attraction Strategic Plan. 

Howard Sword introduced the item explaining that the this $41,500 contract will be charged to our $100,000 Inter-Regional Partnership Grant for Business Attraction. 

Councilmember Petrovich commented that he felt that the strategic planning should be done in-house.

Councilmember Gutierrez stated that it was her understand that part of the focus for the study was to identify which type of manufacturing would be best suited for Brentwood. If this is the case, she felt it would be a viable investment.

Councilmember Petrovich commented that the two manufacturing companies that are located in Brentwood are here because the owners live here. He further stated that in his opinion, until the glut of empty office spaces in silicon valley diminishes companies will not be relocating in Brentwood.

After further discussion Council continued the item to the meeting of February 25, 2003, and staff was directed to supply Council with a copy of the original grant.

CITIZEN COMMENTS

Lucia Albers, representing Tri-City Plaza, thanked staff for their support with respect to her project and requested their continued support in the future.

Angel Luevano, representing LULAC, stated that LULAC has filed an administrative complaint against the City of Brentwood and the City Council because they feel they have discriminated against Lucia Albers.

The following residents spoke in support of The City Council’s decision to deny the change to the C-1 zoning and supporting Councilmember Hill. 

Lillian Navarette (reading a letter of support from Paul Martin into the record)
Rose Pierce
Barbara Guise
Alex Borbon

Byron Bonnickson, resident, commented on the following items:
• There are cracks in the streets that need to be filled.
• There are too many overgrown weeds on the railroad track from Balfour to Marsh Creek.
• He feels the new Police Facility should be two-stories high to allow for future expansion.
• Cardboard should be bailed before it is taken to the transfer station
• The Police Department has a spot light on their flag and feels that City Hall should also.

INFORMATIONAL REPORTS FROM COUNCIL MEMBERS - none

REQUESTS FOR FUTURE AGENDA ITEMS - none

There being no further business the meeting was adjourned at 9:40 p.m.

Respectfully Submitted,



Cynthia Goulding
Deputy City Clerk
City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov