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Meeting Date: February 11, 2003

Subject/Title: Consideration of grant to Delta Community Services, Incorporated for provision of social services

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

Approved by: John Stevenson, City Manager

Consider the grant request from Delta Community Services, Inc. to provide social services for the community.

On August 22, 2000, City Council approved a partnership between the City of Brentwood and Delta Community Services, Inc. On October 10, 2000, City Council approved the transfer of Delta Community Services, Inc. staff positions into the City of Brentwood Parks and Recreation Department.

The City of Brentwood and Delta Community Services, Inc., agreed to a merging of some services and responsibilities effective October 2000. At that time, the responsibility for operation and maintenance of the Community Center and provision of senior citizen programs became the responsibility of the City of Brentwood. The one full time employee of DCSI and a variety of part time positions also became City of Brentwood employees, housed, along with the new facility and program responsibilities, in the Parks and Recreation Department.

The City of Brentwood Parks and Recreation Department continues to be responsible for the operation, maintenance and programming for the Community Center. The Department has also continued to work to expand senior citizen programs, including the formation of the Senior Advisory Board, a Board that is finalizing their 501(c)3 non-profit status. This non-profit status will allow the Senior Advisory Board the ability to solicit funds on behalf of our seniors to continue to expand our program offerings. The City has also partnered with Contra Costa County since July 2002, by providing space for the CoCo Café, a senior nutrition site that is held Monday through Friday at the Community Center.

With the merger, Delta Community Services, Inc. was expected to continue to provide community social services programs such as food assistance programs and senior support programs. They would also be in charge of community fund raising and because of their non-profit status, could accept donations for these types of programs. The merger did not include the provision of office space for DCSI in the community center.

In early 2001, the DCSI Board decided to house their operations in the old Post Office building with a number of other non-profit agencies. The City of Brentwood continued to provide space for the social service programs that were being offered at the Community Center. Since that time, DCSI has been an independent organization, working in the community on a variety of social service programs. 

I was requested to attend the DCSI board meeting on December 16, 2002, at which time I was asked about the possibility of DCSI requesting City assistance to become designated as the social service provider for east county. I informed the Board that the decision would have to be made by City Council, and as staff, I would meet with the City Manager and Finance Director to discuss this possibility.

In discussing the matter with John Stevenson, City Manager, and Pam Ehler, Director of Finance and Information Services, I was asked to have DCSI make a formal request for City Council consideration. As a result of that meeting, DCSI has made a formal request to the City of $5,455.00 per month to act as the City’s designated social service provider.

Staff is bringing this item forward to City Council for consideration.

As additional background, in many communities, city government does take an active role in the provision of social services either through a City department (many times being the Park and Recreation Department) or by contracting or providing grant funds to a local non-profit. Though our Parks and Recreation Department continues to provide support to social service programs, it is not one of the main responsibilities that we have.

In consideration of the request by DCSI, City Council may wish to consider the following:

• If grant funds are provided to DCSI, how long will the funding be available? DCSI has indicated that they are looking for money to get established and provide matching money for grant proposals. Consideration for support could be 6 months to 18 months, providing DCSI time to get re-established and look for other funding.
• With City support to Village Drive, also a social service agency, a grant to DCSI would be a second non-profit that gets City support. It may be time to consider social service support to a single agency, requesting that Village Drive, DCSI, and other possible social service non-profits work together to form a single or collaborative non-profit for social service programs.
• DCSI is requested money to support programs, however, there is no measurable outcome that they are proposing to reach. Council could consider requesting clarification as to specifically what outcomes will occur with the granting of money.
• DCSI was established to serve Brentwood, Oakley, Bethel Island, Knightsen, Discovery Bay, and Byron. In requesting money from the City of Brentwood, clarification should be made as to the how DCSI, in serving East County, will allocate money from the City of Brentwood.

Members of the DCSI Board will be in attendance at the meeting to discuss this item with City Council.

The request of $5,455 per month is not included in either the 2002/03 adopted budget or the 2002/03 mid-year budget adjustment recommendation that City Council will be acting on at tonight’s meeting.

Attachment: DCSI Letter of January 15, 2003
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