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 CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: January 28, 2003

Subject/Title: Authorize the City Manager to purchase six (6) Ford Crown Victoria interceptors for the Police Department from Bill Brandt Ford.

Submitted by: Pamela Ehler, Director of Finance and Information Systems
Becky Bridgen, Purchasing Agent

Approved by: John Stevenson, City Manager


RECOMMENDATION
Authorize the City Manager to purchase six (6) Ford Crown Victoria Interceptors for the Police Department from Bill Brandt Ford at a cost not to exceed $143,166.82.

PREVIOUS ACTION
In the vehicle replacement fund, the City has budgeted $120,007 to replace four (4) police vehicles. The Police Department budgeted $100,000 money for additional two (2) new Ford Crown Victoria Interceptors including accessories.

BACKGROUND
Staff contacted three (3) Ford dealers through an informal bid process with the following results:

Bill Brandt Ford, Brentwood $143,166.82
S & C Ford, San Francisco $141,880.81
Downtown Ford, Sacramento $161,586.64 (California State Contract price)

The difference of $1,286.01 between Bill Brandt Ford and S & C Ford of San Francisco is covered by the Local Preference Clause in the Purchasing Policy giving the local vendor preference of 3% of the lowest quote which would be $4,256.42.

FISCAL IMPACT
The four (4) vehicles being replaced have paid into the Vehicle Replacement Fund a total of $120,007 and an additional $100,000 was budgeted in the Equipment budget for the Police Department. The funds not spent on the vehicles will purchase accessories such as laptop computers and cameras for the vehicles.
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov