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| CITY COUNCIL AGENDA ITEM NO. 13
Meeting Date: January 28, 2003
Subject/Title: Authorize the City Manager to purchase six (6) Ford Crown Victoria interceptors for the Police Department from Bill Brandt Ford.
Submitted by: Pamela Ehler, Director of Finance and Information Systems
Becky Bridgen, Purchasing Agent
Approved by: John Stevenson, City Manager
Authorize the City Manager to purchase six (6) Ford Crown Victoria Interceptors for the Police Department from Bill Brandt Ford at a cost not to exceed $143,166.82.
In the vehicle replacement fund, the City has budgeted $120,007 to replace four (4) police vehicles. The Police Department budgeted $100,000 money for additional two (2) new Ford Crown Victoria Interceptors including accessories.
Staff contacted three (3) Ford dealers through an informal bid process with the following results:
Bill Brandt Ford, Brentwood $143,166.82
S & C Ford, San Francisco $141,880.81
Downtown Ford, Sacramento $161,586.64 (California State Contract price)
The difference of $1,286.01 between Bill Brandt Ford and S & C Ford of San Francisco is covered by the Local Preference Clause in the Purchasing Policy giving the local vendor preference of 3% of the lowest quote which would be $4,256.42.
The four (4) vehicles being replaced have paid into the Vehicle Replacement Fund a total of $120,007 and an additional $100,000 was budgeted in the Equipment budget for the Police Department. The funds not spent on the vehicles will purchase accessories such as laptop computers and cameras for the vehicles.
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