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 CITY COUNCIL AGENDA ITEM NO. 08



Meeting Date: January 14, 2003

Subject/Title: Approve a Resolution awarding the concrete pad installation contract for work associated with the Corporation Yard interim move; authorize the City Manager to execute the agreement and necessary documents and grant the City Manager authority to execute change orders up to 10% of the contract amount.

Submitted by: Paul Zolfarelli, Director of Public Works

Approved by: John Stevenson, City Manager


RECOMMENDATION 

Approve a Resolution awarding the concrete pad installation contract for work associated with the Corporation Yard interim move; authorize the City Manager to execute the agreement and necessary documents and grant the City Manager authority to execute change orders up to 10% of the contract amount.

PREVIOUS ACTION

Council has awarded contracts for the engineering, design and contract management of the Corporation Yard temporary relocation. Council has also approved a contract for the procurement of the 10,000 square foot metal building on November 26, 2002.

BACKGROUND

Staff received approval from City Council on November 26, 2002 to approve the design and construction costs associated with the Corporation Yard move. Council also awarded the contract for the purchase of the 10,000 square-foot building needed for the Corporation Yard relocation. The work needed to prepare the future site is now out to bid. The bid closing date was January 5, 2003. Due to scheduling constraints and time frames compressed by the Christmas/New Year holidays, staff will be presenting the contract from the successful bidder separate from this report.

DISCUSSION

Staff has sent out requests for bids for concrete work needed to prepare the site for the placement of the 10,000 square foot metal building. This concrete work will include pad, footings, and apron in front of the building.

Staff held the pre-bid site inspection in late December 2002 and the bid opening on January 9, 2003. Due to the time frames in place for distribution of the Council packet the low bidder and low bid amount could not be included in this staff report. Staff will be presenting to Council in the meeting of January 14, 2003 the list of low bidders and a resolution requesting the award of contract to the lowest responsible bidder.

FISCAL IMPACT

The estimate for the concrete pad installation associated with this phase of the Corporation Yard relocation is approximately $225,000. These funds will be charged to Capital Improvement Project No. 336-3030.

Attachments:
• Resolution
• Agreement


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AWARDING THE CONCRETE PAD INSTALLATION WORK TO _______________________, FOR THE CORPORATION YARD RELOCATION, GRANTING THE CITY MANAGER AUTHORITY TO EXECUTE THE AGREEMENT IN THE AMOUNT OF ______________, AND CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.

WHEREAS, the current site must be vacated by May 1, 2003 to allow development by Christian Church Homes; and

WHEREAS, Council has previously awarded contracts to an architect, engineering firm and a construction manager to assist in the relocation of the facilities from 161 Sycamore Avenue to the interim site adjacent to the future Sunset Industrial Park located on Sunset Road APN #018230030; and

WHEREAS, the Planning Commission approved the conceptual drawings on October 29, 2002 and issued a conditional use permit for the site; and

WHEREAS, concrete pad installation work is now needed for the relocation process to continue; and

WHEREAS, the bid opening for said project was held on January 9, 2003 and _______________________ was determined to have provided the lowest responsible base bid of $_____________________ which is the basis for awarding the contract.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall award the contract to _______________________ in the amount of $__________________.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the agreement and change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 9th day of January 2003 by the following vote:


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