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Meeting Date: January 14, 2003

Subject/Title: Authorize Executive Director to Execute a Second Amendment to the Professional Services Agreement with Watry Design, Inc., for the Downtown Parking Study Phase II in an amount not to exceed $42,780

Submitted by: Howard Sword, Economic Development Director
Gina Rozenski, Redevelopment Analyst

Approved by: John Stevenson, Executive Director

Authorize Executive Director to execute a Second Amendment to the Professional Services Agreement with Watry Design, Inc., for the Downtown Parking Study Phase II in an amount not to exceed $42,780.

On April 9, 2002, the Agency approved a Professional Services Agreement with Watry Design, Inc., to conduct the Downtown Parking Study in the amount of $35,500. The scope of services included two design alternates for parking structures, along with construction cost estimates and financial feasibility analysis, interviews and meetings with Agency and Planning Commission members, staff, and for presentations. 

The Agency and Planning Commission, in a joint workshop on July 23, 2002, identified two preferred design alternatives for a parking structure. Both alternatives include retail on the first floor, speed ramp design, and diagonal, flat-surface parking. Watry Design prepared the construction cost opinions for the preferred alternatives, using moment frame construction. The cost opinions, financing alternatives, and financial feasibility analyses were presented to the Redevelopment Subcommittee on August 8. Due to projected financial shortfalls for the preferred alternatives, the Subcommittee commissioned an expanded scope of services from Watry Design. 

The expanded scope includes preparation of parking structure designs, cost opinions and financial feasibility analyses for the preferred design alternatives and for an inclined ramp design alternative, but using sheer wall construction rather than the more expensive moment frame construction. 

The Redevelopment Agency, on September 10, 2002, authorized an expanded scope and an additional fee of $21,800, as recommended by the Redevelopment Subcommittee. This expanded scope was the First Amendment to the Professional Services Agreement with Watry.

Of the seven original design options in the Phase I Study, Design Option D was eliminated quickly from further consideration due to a zero increase in net new stalls. The Redevelopment Subcommittee later recommended that Design Options B and B-S be eliminated from further consideration due to fewer new stalls per design and higher construction costs per stall than the other design options. Consequently, Design Options A, A-S, C and C-S currently remain as feasible designs for a parking structure with retail space on the first floor in the Downtown Area. 

[Note: A single-letter design option, such as “A”, refers to a design with moment frame construction and a two-letter design option, such as “A-S”, refers to the same type of design but using shear wall construction.]

The Redevelopment Subcommittee recommended that the Phase II study include an investigation of blending Options A-S and C-S, with additional 5000 square feet of retail space in Option A-S, and an analysis of increasing the parking stalls in A-S to accommodate the on-site parking needs for the additional 5000 square feet of retail.

The Redevelopment Agency, at its meeting of November 26, 2002, accepted the Downtown Parking Study Phase I, and directed staff to proceed with Phase II Scope of Services to consist of site selection survey, further design investigation, massing models, bus tour of parking structures, public workshops, and further financial analysis.

Along with the success of Brentwood’s Downtown District comes pressure on parking resources. The existing distribution of the Downtown parking resources does not serve peak demand in an efficient manner. The area is considered a mixed-use of retail, office, service, restaurants, theater, financial institutions, civic center, city park, schools and residential uses. The parking deficit study for the nine-square block area reflects an immediate need for an additional 143 spaces. A more focused study of the four-block square area surrounding the intersection of Oak and First Streets reflects a 245-space parking deficit.

The City’s Comprehensive Economic Development Strategic Action Plan dated July 2001 identified the Downtown’s ability to support an additional 40,000 square feet of restaurant and shopping space to create the kind of “main street” environment that enhances shopping opportunities, encourages pedestrian-oriented atmosphere, and promotes cultural and community functions. The Action Plan suggested that parking in the Downtown District should be both accessible and readily available, and should be located to avoid interrupting the flow of pedestrian traffic and shopping vistas that encourage people to walk from site to site once they get out of their cars.

To address the parking deficiencies and implement the Action Plan for the Downtown District, the Redevelopment Agency directed staff to proceed with a Phase II Parking Study to continue investigating the feasibility of a parking structure with retail on the first floor. The Phase II Study shall consist of leading a group on a tour of parking structures, revising two preferred design options, determining the suitability of the parking structure site, building massing models for two preferred options, participating in two public workshops to inform the public on the progress of the project, assessing net new stalls and performing feasibility analyses.

The proposed scope of services is attached as Exhibit C with a fee of $37,200. Staff recommends the Agency approve the Second Amendment to the Professional Services Agreement for the proposed scope and fee, and a 15% contingency, for a total of $42,780.

The Agency’s Tax Allocation Bond Proceeds shall be used to fund the proposed Second Amendment with Watry Design for Phase II of the Downtown Parking Study in an amount not to exceed $42,780. 

Attachments: Second Amendment to Professional Services Agreement

The Agreement entitled “Agreement for Professional Consultant Services of Watry Design, Inc.” made on April 9, 2002, between the Redevelopment Agency of the City of Brentwood (“Agency”) and Watry Design, Inc. (“Consultant”) is hereby amended as follows.

Section 1. Section 1 of the Agreement is amended to read:

“The scope of services to be performed by CONSULTANT under this Agreement is for a professional parking feasibility study as described in Exhibit A, Exhibit B, and Exhibit C.”

Section 2. Section 5 of the Agreement is amended to read:

“Payment shall be made by AGENCY only for services rendered and upon submission of a payment request and AGENCY approval of the work performed. The AGENCY shall pay the CONSULTANT by task or by rates as shown in Exhibit A, Exhibit B, and Exhibit C, and for the hours actually performed by the CONSULTANT in an amount not to exceed $57,300.00 for scope of services described in Exhibit A and Exhibit B, and in an amount not to exceed $42,780 for scope of services described in Exhibit C.”

Section 3. Exhibit C, Scope of Additional Services and Fees, is hereby attached and made a part of the Agreement.

Section 4. Except as amended by this Second Amendment to the Agreement, this Agreement shall remain in full force and effect.

This Amendment is executed on January 14, 2003.


______________________________ ____________________________
John Stevenson, Executive Director Michelle Wendler, Principal


Karen Diaz, Agency Secretary
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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