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 CITY COUNCIL AGENDA ITEM NO. 03


Meeting Date: December 10, 2002

Subject/Title: Approve contract amendments for Professional Design and Service Agreements 

Submitted by: Engineering: B. Grewal/P. Eldredge/M. Huber

Approved by: John Stevenson, City Manager


RECOMMENDATION
Approve a Resolution to execute contract amendments for 2 (two) Professional Design and Services Agreements (Exhibit A attached) as needed for project completion.

PREVIOUS ACTION
City Council authorized staff to execute two design contracts for the various construction projects, with a contract termination date of December 31, 2002. 

BACKGROUND
The City’s Standard Professional Services Agreement is valid for one (1) year from the date they are approved by Council. Due to this, staff must bring the contracts for projects that extend beyond the standard one year period back to Council for approval. Two of the projects are in various stages of design and construction. Staff has prepared a status of the projects (Exhibit A attached) that identify the phase of each of the projects that require a contract amendment to facilitate project completion. 

Staff has submitted a change order to be included as an amendment to one of the existing contracts for Sand Creek Road (Central), CIP Project No. 336-3061, for Construction Materials Testing, Inc. for a change order not to exceed $20,000 and authorizing the City Manager to approve change orders up to 10% of the contract amount. This change order is necessary to continue with the project.

FISCAL IMPACT
Funds for the change orders are budgeted within the CIP program through roadway fees and water fees. 


Attachments:
Resolution
Site Map
Exhibit A
Contract Amendments

RESOLUTION NO. 


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENTS FOR 2 (TWO) PROFESSIONAL DESIGN AND SERVICE AGREEMENTS AS NEEDED FOR VARIOUS PROJECT COMPLETIONS 


WHEREAS, the City Council authorized staff to execute design contracts and work toward completion of several public works and master plan projects; and

WHEREAS, a change order is to be included as an amendment to one of the existing contracts for Sand Creek Road (Central), CIP Project No. 336-3061, for Construction Materials Testing, Inc. in an amount not to exceed $20,000 and that the City Manager is authorized to approve change orders up to 10% of the contract amount.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall amend 2 (two) Professional Design and Services Agreements (Exhibit A Attached). 

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the amendments.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 10th day of December 2002 by the following vote:

Exhibit A
Project Status


Project Name Type Consultant CIP Number Phase of Project

Sand Creek Road Central 
Construction
Materials
Testing


Structural
Engineering 
Construction Materials Testing, Inc.


Biggs Cardosa Associates, Inc. 
336-3061 
In Construction





AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BIGGS CARDOSA ASSOCIATES, INC.


This Amendment is entered into on December 10, 2002 by and between the City of Brentwood and Biggs Cardosa Associates, Inc.

WHEREAS, On October 23, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of Sand Creek Road (Central), CIP Project No. 336-3061.


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 6, of the original contract, entitled termination is amended to change the stated termination date of the contract from December 31, 2002 to December 31, 2003.
2. All other terms remain unchanged.


Biggs Cardosa Associates, Inc.



By: ________________________________ Dated: _______________



City of Brentwood



By: ________________________________ Dated: _______________
John E. Stevenson, City Manager

Attest:



By: ________________________________ Dated: _______________
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CONSTRUCTION MATERIALS TESTING, INC.


This Amendment is entered into on December 10, 2002 by and between the City of Brentwood and Construction Materials Testing, Inc.

WHEREAS, On October 23, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of Sand Creek Road (Central), CIP Project No. 336-3061.


NOW, THEREFORE, IT IS AGREED as follows:

3. Section 6, of the original contract, entitled termination is amended to change the stated termination date of the contract from December 31, 2002 to December 31, 2003.
4. Section 5 of the original contract, entitled payment, shall be revised to include a change order in the amount of $20,000.00 to complete the work. The new project amount including the change order is $120,000.00.
5. All other terms remain unchanged.


Construction Materials Testing, Inc.



By: ______________________________ Dated: _______________


City of Brentwood



By: ______________________________ Dated: _______________
John E. Stevenson, City Manager

Attest:



By: ______________________________ Dated: _______________
Karen Diaz, City Clerk, CMC


City Administration
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E-mail allcouncil@brentwoodca.gov