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 CITY COUNCIL AGENDA ITEM NO. 15


Meeting Date: November 12, 2002

Subject/Title: Approve a Resolution revising the classification of Water/Wastewater Operations Manager to establish two separate classifications: Water Operations Manager and Wastewater Operations Manager, and the reclassification of existing staff to fill the revised classifications. 

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION 
Adopt a Resolution approving the classification descriptions listed above to establish separate division-level managers for the Public Works Water and Wastewater Divisions.

PREVIOUS ACTION
None.

BACKGROUND
Staff received a request to prepare classification descriptions for the positions of Water Operations Manager and Wastewater Operations Manager. Staff reviewed the existing Water/Wastewater Operations Manager classification description and based on the request, prepared two separate descriptions for department review and comment. The separate descriptions reflect manager duties and scope of work for the Water and Wastewater Operations divisions respectively. The department also requested the reclassification of existing staff to fill the two new classifications.

Pursuant to Council policy and based upon review and analysis of the reclassification request, the incumbent’s duties and responsibilities and the new position descriptions, staff recommends reclassifying the existing Water/Wastewater Operations Manager to Water Operations Manager, and reclassifying the existing Wastewater Operations Coordinator to Wastewater Operations Manager. It is staff’s determination that these individuals are currently performing duties and responsibilities as provided in the revised descriptions. Reclassification of these individuals will place them in the appropriate classifications, recognizing the level of responsibility and scope of work currently performed. 

Salary ranges for Wastewater Operations Manager and Water Operations Manager were adopted through the 2002/03 Budget review process. The new salary ranges are consistent with the original salary range for Water/Wastewater Operations Manager.

FISCAL IMPACT

The current budget allocation for salary and benefits of the current Water/Wastewater Operations Manager is 50% to the Water Enterprise and 50% to the Wastewater Enterprise. Staff recommends reallocating 50% of the Water Operations Manager from the Wastewater Enterprise Fund to the Water Enterprise Fund. Doing so will provide for 100% of the salary and benefits allocation of both the Water Manager and Wastewater Manager classifications to their respective Enterprise Funds. The result is a budget amendment equal to approximately $33,200 in the Water Enterprise Fund.

Funding is available in the adopted Final Budget for 2002/03 to cover the expenditures that result from the reclassification of the Wastewater Operations Coordinator to Wastewater Operations Manager. 

Attachments
• Resolution
• Exhibit A, Water Operations Manager
• Exhibit B, Wastewater Operations Manager



RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CLASSIFICATION DESCRIPTIONS FOR WATER OPERATIONS MANAGER AND WASTEWATER OPERATIONS MANAGER REPLACING WATER/WASTEWATER OPERATIONS MANAGER AND WASTEWATER OPERATIONS/MAINTENANCE COORDINATOR

WHEREAS, staff conducted a review of the scope of work relative to staff currently managing the Water and Wastewater Divisions, and, 

WHEREAS, staff recommends replacing the Wastewater Operations/Maintenance Coordinator and revising the Water/Wastewater Operations Manager classifications with descriptions that specifically target the management of each division separately, and,

WHEREAS, classification descriptions for Water Operations Manager and Wastewater Operations Manager have been developed and are attached as Exhibits A and B respectively, and, 

WHEREAS, reclassification of the existing Wastewater Operations/Maintenance Coordinator to Wastewater Operations Manager, as well as the reclassification of the existing Water/Wastewater Operations Manager to Water Operations Manager recognizes the level of responsibility and scope of work currently performed by staff, and,

WHEREAS, the 2002/03 budget allocation for salary and benefits for the current Water/Wastewater Operations Manager is funded 50% to the Water Enterprise and 50% to the Wastewater Enterprise, and, 

WHEREAS, a budget allocation of approximately $33,200 is required to fully fund the Water Operations Manager in the Water Division in the Fiscal Year 2002/03 Budget.

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the classification descriptions for Water Operations Manager, Exhibit A, and Wastewater Operations Manager, Exhibit B in order to appropriately recognize work currently performed by existing staff, as well as the reclassifications described above, and allocates $33,200 from the Water Enterprise Fund for salary and benefits for the Water Operations Manager for Fiscal Year 2002/03.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on November 12, 2002 by the following vote:

CITY OF BRENTWOOD

WATER OPERATIONS MANAGER

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under general direction, plans, manages, oversees and directs the operations and services of the Water Division of the City’s Public Works Department; directs operations of the City's potable water facilities and related programs; provides professional and technical staff assistance to the City Engineer, Director of Public Works, and other City staff; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Water Operations Manager is a division manager within the Public Works Department responsible for operation, development, repair and maintenance of the City’s potable water facilities and reclaimed water within the Public Works Department. This classification is distinguished from the Director of Public Works which has responsibility for overall department management in a variety of program areas.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the Director of Public Works. Exercises direct and indirect supervision over assigned staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Accepts administrative responsibility for activities, operations and services of the Water Division, including the operations and maintenance of the City’s water production, treatment and distribution systems, reclaimed water distribution, and related programs.

• Plans, coordinates, prioritizes, monitors and participates in the work of staff responsible for the operation of the water production and distribution facilities, performing maintenance, construction and repair of equipment and facilities, and compliance with water quality regulations.

• Oversees and/or participates in the development, implementation and maintenance of the Water Division’s goals, objectives, policies and procedures; ensures that goals are achieved.

• Plans, coordinates and reviews the work plan for assigned projects and responsibilities which include water treatment operations, projects and procedures; provides administrative and technical direction and assistance to staff.

• Coordinates the selection, orientation, training and evaluation programs for Water Division personnel; provides or coordinates staff training; identifies and resolves staff deficiencies; fulfills discipline procedures.

• Monitors and approves equipment purchases; assists staff in developing specifications; inspects plant equipment and processes compliance.

• Oversees and participates in the development and implementation of the Water Division budgets and work plans; assists in fee calculations and studies; participates in the forecast of necessary funds for staffing, materials and supplies; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

• Provides staff assistance and technical support to the Water Divisions, City Engineering and Finance departments; conducts financial, organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues; assists the Director of Public Works, City Engineer and senior staff in brainstorming solutions to system problems.

• Prepares and presents staff reports and other necessary documents or correspondence to the City Council, appropriate boards, regulatory agencies, groups and/or committees; coordinates water production and distribution activities with other City programs and outside agencies. 

• Supervises, trains, evaluates and selects subordinates; develops and implements safety programs; assigns and reviews work of operations and mechanical maintenance crews.

• Manages the preparation of regular and special water quality reports; coordinates inspections with other City services and functions, local businesses and other government agencies.

• Assists the Director of Public Works with operating and capital improvement budgets; monitors budget expenditures; prepares project cost estimates and analysis; manages projects.

• Attends and participates in organizational and community meetings as necessary; stays current on issues relative to water; responds to and resolves community and organizational inquiries and complaints; establishes and maintains a customer service orientation within the Water Divisions. 

• Serves on committees; represents the City’s water enterprise functions in public relations activities; addresses, investigates and responds to inquires and complaints.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and performing maintenance on assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The incumbent may be exposed to cleaning and lubricating chemicals which may expose the employee to fumes, dust biohazards and air contaminants. The nature of the work also requires the incumbent to climb ladders and work in confined space.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Water Operations Manager. A typical way of obtaining the required qualifications is to possess four years of supervisory experience in the operation, mechanical maintenance and repair of a water treatment facility, including one year in technical areas such as SCADA or laboratory testing and analysis, or the performance of related work and possession of a Bachelor of Science degree in a related field or Associate of Science Degree supplemented with substantial technical courses.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license. Possession of a Grade III Certification in Water Treatment from the California Department of Health Services is highly desirable.


KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Modern principles, practices and techniques of water production and distribution quality assurance and operation functions; SCADA based control systems, water quality testing methods and procedures, including qualitative and quantitative analysis; applicable federal, state and local laws governing water quality monitoring and control; occupational hazards and standard safety practices; design, planning and development of water treatment facilities; cost, time and materials estimating; characteristics and problems involved with back-flow prevention and cross-connection control programs; principles and practices of bacteriological and chemical sampling techniques and mathematical analysis; laboratory safety standards and programs; occupational hazards and standard safety practices; methods and techniques for detailed report preparation and writing; methods and techniques for record keeping; methods and techniques of supervision, training and motivation.


Ability to:

Plan, organize and coordinate a variety of water quality laboratory testing and analysis and SCADA data, including chemical and bacteriological laboratory tests, flows and residuals; analyze data and laboratory tests and make recommendations or take appropriate action regarding operations, corrective and preventive measures; read and interrupt plant operations SCADA equipment; maintain accurate and updated logs, records and reports; prepare and submit comprehensive and mandated reports; perform plant operation and maintenance assignments; represent the City’s potable water functions with other governmental agencies and community groups; plan, organize, direct and evaluate the work of subordinate staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer, operations control systems and a variety of word processing and software applications; safely and effectively operate the tools and equipment used in the operations, analysis and testing of water.



CITY OF BRENTWOOD

WASTEWATER OPERATIONS MANAGER

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under general direction, plans, manages, oversees and directs the operations and services of the Wastewater Division of the City’s Public Works Department; directs operations of the City's wastewater treatment plant, and related programs; provides professional and technical staff assistance to the City Engineer, Director of Public Works, and other City staff; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Wastewater Operations Manager is a division manager within the Public Works Department responsible for operation, development, repair and maintenance of the City’s wastewater treatment facilities within the Public Works Department. This classification is distinguished from the Director of Public Works which has responsibility for overall department management in a variety of program areas.

SUPERVISION RECEIVED/EXERCISED:

Receives general direction from the Director of Public Works. Exercises direct and indirect supervision over assigned staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Accepts administrative responsibility for activities, operations and services of the Wastewater Division, including the operations and maintenance of the City’s wastewater treatment facilities and related programs.

• Plans, coordinates, prioritizes, monitors and participates in the work of staff responsible for the operation of the wastewater treatment plant, performing maintenance, construction and repair of equipment and facilities, and compliance with water quality regulations. Provides administrative and technical direction and assistance to staff.

• Oversees and participates in the development, implementation and maintenance of Wastewater Division goals, objectives, policies and procedures; ensures that goals are achieved.

• Coordinates the selection, orientation, training and evaluation programs for Wastewater Division personnel; provides or coordinates staff training; identifies and resolves staff deficiencies; fulfills discipline procedures.

• Monitors and approves equipment purchases; assists staff in developing specifications; inspects plant equipment and processes compliance.
• Oversees and participates in the development and implementation of the Wastewater Division budgets and work plans; assists in fee calculations and studies; participates in the forecast of necessary funds for staffing, materials and supplies; discusses and resolves budget issues with appropriate staff; implements adjustments as necessary.

• Provides staff assistance and technical support to the Wastewater Division, City Engineering and Finance departments; conducts financial, organizational and operational service delivery studies; makes recommendations to address and resolve identified service delivery issues; assists the Director of Public Works, City Engineer and senior staff in brainstorming solutions to system problems.

• Prepares and presents staff reports and other necessary documents or correspondence to the City Council, appropriate boards, regulatory agencies, groups and/or committees; coordinates wastewater treatment activities with other City programs and outside agencies. 

• Supervises, trains, evaluates and selects subordinates; develops and implements safety programs; assigns and reviews work of operations and mechanical maintenance crews.

• Manages the preparation of regular and special wastewater reports; coordinates inspections with other City services and functions, local businesses and other government agencies.

• Assists the Director of Public Works with operating and capital improvement budgets; monitors budget expenditures; prepares project cost estimates and analysis; manages projects.

• Attends and participates in organizational and community meetings as necessary; stays current on issues relative to wastewater; responds to and resolves community and organizational inquiries and complaints; establishes and maintains a customer service orientation within the Wastewater Divisions. 

• Serves on committees; represents the City’s wastewater treatment functions in public relations activities; addresses, investigates and responds to inquires and complaints.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and performing maintenance on assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The incumbent may be exposed to cleaning and lubricating chemicals which may expose the employee to fumes, dust biohazards and air contaminants. The nature of the work also requires the incumbent to climb ladders and work in confined space. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations. 

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Wastewater Operations Manager. A typical way of obtaining the required qualifications is to possess four years of supervisory experience in the operation, mechanical maintenance and repair of a wastewater treatment facility, including one year in technical areas such as SCADA or laboratory testing and analysis, or the performance of related work and possession of a Bachelor of Science degree in a related field or Associate of Science Degree supplemented with substantial technical courses.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license; possession of a Grade IV Certification as a Wastewater Plant Operator from the California State Water Quality Control Board is a minimum qualification requirement. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position) 

Knowledge of:

Modern principles, practices and techniques of wastewater treatment system quality assurance and operation functions; SCADA based control systems, occupational hazards and standard safety practices; design, planning and development of wastewater treatment facilities; cost, time and materials estimating; characteristics and problems involved with back-flow prevention and cross-connection control programs; principles and practices of bacteriological and chemical sampling techniques and mathematical analysis; laboratory safety standards and programs; occupational hazards and standard safety practices; methods and techniques for detailed report preparation and writing; methods and techniques for record keeping; methods and techniques of supervision, training and motivation.
Ability to:

Plan, organize and coordinate a variety of water quality laboratory testing and analysis and SCADA data, including chemical and bacteriological laboratory tests, flows and residuals; analyze data and laboratory tests and make recommendations or take appropriate action regarding operations, corrective and preventive measures; read and interrupt plant operations SCADA equipment; maintain accurate and updated logs, records and reports; prepare and submit comprehensive and mandated reports; perform plant operation and maintenance assignments; represent the City’s wastewater treatment functions with other governmental agencies and community groups; plan, organize, direct and evaluate the work of subordinate staff; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer, operations control systems and a variety of word processing and software applications; safely and effectively operate the tools and equipment used in the operations, analysis and testing of wastewater.

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov