City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

Past Agendas

 CITY COUNCIL AGENDA ITEM NO. 08


Meeting Date: November 12, 2002

Subject/Title: Execute an Agreement with the City of Antioch to Provide Payment of Brentwood’s portion of Lone Tree Way Widening Project – Segment 1 between Jeffery Way and Empire Avenue for CIP Project No. 336-3127

Submitted by: Engineering: B. Grewal /P. Eldredge

Approved by: John Stevenson, City Manager



RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a Reimbursement Agreement with the City of Antioch for Brentwood’s portion of the Lone Tree Way Widening Project – Segment 1 between Jeffery Way and Empire Avenue, CIP Project No. 336-3127, and authorize the City Manager to approve change orders up to 10% of the original contract amount.

PREVIOUS ACTION
On November 10, 1998, the City Council approved Resolution No. 98-196 that annexed the northwest area into the City of Brentwood.

On November 28, 2000, the City Council approved Resolution No. 2203 to take various actions. The actions included adding the Northwest Quadrant Infrastructure to the 2000/05 Capital Improvement Program, directing the City Engineer to initiate right of way acquisitions in order to widen Lone Tree Way, directing the City Engineer to initiate discussions with the development community to develop a Capital Improvement Financing Program (CIFP 2001-1) to assist in financing the required engineering and infrastructure to support the anticipated commercial development in this quadrant of the City, directing the City Engineer to hire a consultant to assist the City in developing environmental mitigation measures for this and other City infrastructure and, if possible, develop a mitigation bank to keep environmental mitigation expenditures within the City limits of Brentwood or immediately adjacent, to the maximum extent possible.

On February 27, 2001, the City Council approved Resolution No. 2246 approving the form and content of the Northwest Quadrant Infrastructure Design Engineering Fee Reimbursement Agreement and related actions.

On May 22, 2001, the City Council by Resolution No. 2299, certified and approved the Negative Declaration and adopted the 2001/06 Capital Improvement Program (CIP) for the City of Brentwood including street, park, sewer, water and other municipal improvements to be constructed during the next five years.

On May 22, 2001, the City Council authorized the City Engineer to execute a Consultant Services Agreement with Cordoba Consulting, Inc. for project management services not to exceed $115,000 for the Northwest Quadrant Infrastructure, CIP Project No. 336-3127.

On February 12, 2002, the City Council by Resolution 2464, authorized the City Manager to execute a Design, Engineering, Estimating and Project Management Contract with Pacific Gas and Electric for the under grounding of the existing 21 kV Overhead Distribution Power Line along Lone Tree Way from Jeffery Way to Fairview Avenue.

On May 7, 2002, by Resolution No. 02-18, the Planning Commission confirmed that the proposed 2002/03 – 2006/07 Capital Improvement Program (CIP) is consistent with the adopted General Plan of the City of Brentwood as required by Section 6540l of the Government Code.

On May 28, 2002, by Resolution No. 2549, the City Council adopted the City’s 2002/03 – 2006/07 Capital Improvement Program that included the Northwest Quadrant Infrastructure, CIP Project No. 336-3127. 

On July 9, 2002, by Resolution No. 2610, the City Council approved executing contract amendments for Professional Design and Service Agreements for the Northwest Quadrant Infrastructure, CIP Project No. 336-3127, which included Fairview Realignment.

On July 9, 2002, by Resolution No. 2613, the City Council certified and adopted the Mitigated Negative Declaration for the Lone Tree Way Widening Project, a portion of the Northwest Quadrant Infrastructure, CIP Project No. 336-3127.

BACKGROUND
As a part of the Northwest Quadrant, Lone Tree Way is to be widened from the existing two lanes to a total of six lanes. A portion of the roadway resides in the City of Antioch’s jurisdiction (everything west of Empire Avenue) while the remaining portion is within the City of Brentwood. Each respective City is going to improve their section of roadway with the exception that Brentwood will be installing the joint trench from approximately Jeffery Way to Fairview Avenue because the utility companies (PG&E, Pac Bell and AT&T) would not split this project. Therefore, it was determined that the agency that started first would do the entire joint trench. 

Segment one of the Lone Tree Way improvements resides in Antioch, however, the City of Brentwood fronts the south side of the roadway. Therefore, the City of Brentwood has a financial responsibility for a portion of the proposed improvements. The proposed reimbursement agreement is a culmination of several meetings with Antioch and there representatives and outlines the methods of reimbursement for Brentwood’s share of the roadway improvements as well as Antioch’s reimbursement to Brentwood for their share of the joint trench costs installed by Brentwood as well as the preparation of the plans, specifications and all required environmental work. The total estimated cost for these improvements is currently $5,125,605, of which 50% of that would be Brentwood responsibility ($2,562,805.50), as outlined in the proposed agreement. This amount is from the final engineer’s estimate. Antioch is in the process of obtaining bids for the improvements and the actual reimbursement will be based upon accepted bid.

FISCAL IMPACT
The funds for this work are through developer funding, assessment district funds and facility fees, which are included in the existing budget as approved in this year’s Capital Improvement Program 2002/07 as a part of the Northwest Quadrant, CIP Project No. 336-3127.

Attachments:
Resolution
Site Map
Agreement

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A REIMBURSEMENT AGREEMENT WITH THE CITY OF ANTIOCH FOR BRENTWOOD’S PORTION OF THE LONE TREE WAY WIDENING PROJECT – SEGMENT 1 BETWEEN JEFFERY WAY AND EMPIRE AVENUE, CIP PROJECT NO. 336-3127, AND AUTHORIZE THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO 10% OF THE ORIGINAL CONTRACT AMOUNT.


WHEREAS, on November 10, 1998, the City Council approved Resolution No. 98-196 that annexed the northwest area into the City of Brentwood; and

WHEREAS, on November 28, 2000, the City Council approved Resolution No. 2203 to take various actions. The actions included adding the Northwest Quadrant Infrastructure to the 2000/05 Capital Improvement Program, directing the City Engineer to initiate right of way acquisitions in order to widen Lone Tree Way, directing the City Engineer to initiate discussions with the development community to develop a Capital Improvement Financing Program (CIFP 2001-1) to assist in financing the required engineering and infrastructure to support the anticipated commercial development in this quadrant of the City, directing the City Engineer to hire a consultant to assist the City in developing environmental mitigation measures for this and other City infrastructure and, if possible, develop a mitigation bank to keep environmental mitigation expenditures within the City limits of Brentwood or immediately adjacent, to the maximum extent possible; and

WHEREAS, on February 27, 2001, the City Council approved Resolution No. 2246 approving the form and content of the Northwest Quadrant Infrastructure Design Engineering Fee Reimbursement Agreement and related actions; and

WHEREAS, on May 22, 2001, the City Council approved Resolution No. 2299 adopting the City’s 2001/2006 Capital Improvement Program that includes the Lone Tree Way Widening Project; and

WHEREAS on May 22, 2001, the City Council authorized the City Engineer to execute a Consultant Services Agreement with Cordoba Consulting, Inc. for project management services not to exceed $115,000 for the Northwest Quadrant Infrastructure, CIP Project No. 336-3127; and

WHEREAS, on February 12, 2002, the City Council approved a Design, Engineering and Estimating Contract with Pacific Gas and Electric (PG&E) for the undergrounding of the existing 21 kV Overhead Distribution Power Line along Lone Tree Way Between Jeffery Way and Fairview Avenue for CIP Project No. 336-3127; and

WHEREAS, the undergrounding of the 21 kV Overhead Distribution Power Line by Pacific Gas and Electric is part of the Lone Tree Way Widening project as shown on the improvement plans; and

WHEREAS, on May 7, 2002, by Resolution No. 02-18, the Planning Commission confirmed that the proposed 2002/03 – 2006/07 Capital Improvement Program (CIP) is consistent with the adopted General Plan of the City of Brentwood as required by Section 6540l of the Government Code; and

WHEREAS, On May 28, 2002, by Resolution No. 2549, the City Council adopted the City’s 2002/03 – 2006/07 Capital Improvement Program that included the Northwest Quadrant Infrastructure, CIP Project No. 336-3127; and

WHEREAS, On July 9, 2002, by Resolution No. 2610, the City Council approved executing contract amendments for Professional Design and Service Agreements for the Northwest Quadrant Infrastructure, CIP Project No. 336-3127, which included Fairview Realignment; and

WHEREAS, On July 9, 2002, by Resolution No. 2613, the City Council certified and adopted the Mitigated Negative Declaration for the Lone Tree Way Widening Project, a portion of the Northwest Quadrant Infrastructure, CIP Project No. 336-3127; and

WHEREAS, as a part of the Northwest Quadrant, Lone Tree Way is to be widened from the existing two lanes to a total of six lanes. A portion of the roadway resides in the City of Antioch’s jurisdiction (everything west of Empire Avenue) while the remaining portion is within the City of Brentwood; and

WHEREAS, each respective City is going to improve their section of roadway with the exception that Brentwood will be installing the joint trench from approximately Jeffery Way to Fairview Avenue; and

WHEREAS, Segment One of the Lone Tree Way improvements resides in Antioch, however, the City of Brentwood fronts the south side of the roadway. Therefore, the City of Brentwood has a financial responsibility for a portion of the proposed improvements; and

WHEREAS, the proposed reimbursement agreement is a culmination of several meetings with Antioch and there representatives and outlines the methods of reimbursement for Brentwood’s share of the roadway improvements as well as Antioch’s reimbursement to Brentwood for their share of the joint trench costs installed by Brentwood as well as the preparation of the plans, specifications and all required environmental work.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute an agreement with the City of Antioch (as per attached Exhibit A) to provide payment of Brentwood’s portion of the Lone Tree Way Widening Project – Segment 1 between Jeffery Way and Empire Avenue for CIP Project No. 336-3127.

BE IT FURTHER RESOLVED that the City Manager is authorized to approve change orders up to 10% of the original contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of November 2002 by the following vote:


City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov