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 CITY COUNCIL AGENDA ITEM NO. 19


Meeting Date: October 22, 2002

Subject/Title: Accept the Work Performed by Irish Construction for the installation down Maple Street of conduit and vaults as part of the communication link between City Hall and the new Police Facility, CIP 336-3110.

Submitted by: Engineering: B. Grewal/M. Huber
Police Department: M. Davies/K. King

Approved by: John Stevenson, City Manager


RECOMMENDATION
Approve a Resolution accepting the work performed by Irish Construction for the installation of fiber conduit and vaults on the south side of Maple Street as a part of the communication link to support the new Police Facility Project, CIP Project No. 336-3110, and direct the City Clerk to file a Notice of Completion with the County Recorder. 

PREVIOUS ACTION
On May 28, 2002, the City Council approved and adopted the 2002/07 Capital Improvement Program for the City. This project is included in the program as part of the New Police Facility.

BACKGROUND
On June 21, 2002, staff submitted informal bid packages to four companies to obtain proposals for the installation of approximately 720' of 4" fiber conduit and vaults. The installation occurred on the south side of Maple Street from Second Street west to Brentwood Boulevard. 

On July 1, 2002, Staff received three proposals for the work with Irish Construction submitting the lowest bid. Irish Construction completed the work and met all contractual requirements necessary to receive the remaining retention for this work. This project was completed on time and under budget. The timing of this project was crucial because the Pavement Management Program was scheduled to patch and overlay Maple Street the following week. 

FISCAL IMPACT
This work is budgeted as a portion of the new Police Facility Project (Phase III) the communication link between 150 City Park Way (City Hall) and the new facility (1000 Central Boulevard), CIP Project No. 336-3110. We do not have documented maintenance costs associated with fiber optic maintenance at this time. However, the line will support the police facility and all attributable maintenance costs will be covered under the general fund.

Attachments:
Resolution
Site Map
Notice of Completion 

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY IRISH CONSTRUCTION FOR THE INSTALLATION OF FIBER CONDUIT AND VAULTS ON THE SOUTH SIDE OF MAPLE STREET AS PART OF THE COMMUNICATION LINK TO SUPPORT THE NEW POLICE FACILITY PROJECT, CIP PROJECT NO. 336-3110, AND DIRECT THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.


WHEREAS, the City Council approved and adopted the 2002/07 Capital Improvement Program for the City, which includes this project; and

WHEREAS, the project started on July 23, 2002; and

WHEREAS, the work was completed August 2, 2002 and is now ready for acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the work performed by Irish Construction for the installation of 4" fiber conduit and vaults on the south side of maple Street, CIP Project No. 336-3110, is hereby accepted.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to file a Notice of Completion with the County Recorder for this project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of October 2002 by the following vote:


RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513


NOTICE OF COMPLETION


NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did on the 18th day of July, 2002 enter into an agreement with Irish Construction for the installation of 4" fiber conduit and vaults, CIP Project No. 336-3110, installed within the south side of Maple Street from Second Street west to Brentwood Boulevard.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said project.

On the 22nd day of October 2002, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood. 

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on October 22, 2002.




By: __________________________
Karen Diaz, City Clerk
City of Brentwood, California

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov