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 CITY COUNCIL AGENDA ITEM NO. 06



Meeting Date: September 24, 2002 

Subject/Title: Waive second reading and adopt Ordinance No. 720 Amending Chapter 14.01, Section 14.01.580 of the Brentwood Municipal Code Pertaining to Delinquent Accounts

Submitted by: Pamela Ehler, Director of Finance and Information Systems
Donna Dwyer, Utility Billing Supervisor

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Waive second reading and adopt Ordinance No. 720 Amending Chapter 14.01, Section 14.01.580 of the Brentwood Municipal Code Pertaining to Delinquent Accounts

PREVIOUS ACTION
On September 10, 2002, city Council waived first reading of Ordinance 720 amending Chapter 14.01, Section 14.01.580, effective January 1, 2003. 

Opened at the August 27, 2002 City Council meeting and continued for public hearing on September 10, 2002.

On May 23, 2000, the City Council passed Ordinance No. 634, which stated that bills are due on the last day of the month, and delinquency penalties are calculated if not paid by the due date.

BACKGROUND
Currently, Utility Billing processes almost 10,000 utility bills per month, including calculating charges, assessing delinquency penalties, folding, stuffing and mailing the bills. Due to the increasing number of bills, this process takes several days. Since the bills are all currently mailed on the 5th day of the month and due on the last day of the month, we have the majority of payments being made in the last few days of the month. This current method of generating the bills and processing the payments causes the majority of the workload to occur on a few specific days each month. By separating the accounts into equal billing cycles, and bills becoming due 25 days following the billing date, the workload will be evenly dispersed throughout the month. The five percent (5%) delinquency penalty will be added to the following month’s bill if not paid by the respective due date. 

FISCAL IMPACT
None

ATTACHMENTS

• Proposed Ordinance




ORDINANCE NO. 720


AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD, AMENDING CHAPTER 14.01, SECTION 14.01.580, OF THE MUNICIPAL CODE PERTAINING TO DELINQUENT ACCOUNTS 


WHEREAS, on May 23, 2000, Section 14.01.580 of the Municipal Code “Delinquent Accounts” was amended to read:
All bills are due on the last day of the month following the billing period and if not paid by the due date a five percent (5%) delinquency penalty will be added to the following bill. Reconnection charges shall be in accordance with the Cost Allocation Plan.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood ordains as follows:

Chapter 14.01.580 is hereby amended as follows:

All bills are due on the 25th day following the billing date and if not paid by the due date a five percent (5%) delinquency penalty will be added to the following bill. Reconnection charges shall be in accordance with the Master Fee Schedule.
NOW, FURTHER BE IT RESOLVED that the effective date for the new billing cycle will begin on January 1, 2003.
City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov