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CITY COUNCIL AGENDA ITEM NO. 05 

Meeting Date: August 27, 2002

Subject/Title: Execute Program Supplement Agreement No. 005-M to Administering Agency-State Agreement No. 04-5300 for reimbursement of project costs for the Brentwood Boulevard Curve Project, CIP Project No. 336-3100.

Submitted by: Finance: P. Ehler/ K. Wahl
Engineering: B. Grewal/T. Wooten

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Approve a Resolution authorizing the City Manager to execute Program Supplement Agreement No. 005-M to Administering Agency-State Agreement No. 04-5300 for reimbursement of project costs for the Brentwood Boulevard Curve Project, CIP Project No. 336-3100.

PREVIOUS ACTION
On May 26, 1998, the City Council approved an updated Master Agreement with the State of California, Administering Agency-State Agreement for Federal Aid Projects, 04-5300.

BACKGROUND
The City of Brentwood was awarded federal grant funding for the Brentwood Boulevard Curve Project, CIP Project No. 336-3100, commencing with the 2001/2002 fiscal year. Authorization to proceed with preliminary engineering for the project was received from Caltrans Office of Local Assistance effective August 31, 2000 and authorization to proceed with property appraisals and right of way acquisition was received effective June 2, 2002.

FISCAL IMPACT
The total engineer’s estimate for the project is $830,000. Passage of the resolution approving the supplement agreement is necessary in order to submit invoices for reimbursement. The reimbursement rate is 88.53% of the total or approximately $734,799. The City is required by the terms of the grant to provide matching funds of 11.47% or approximately $95,201. 


Attachment:
Resolution 
Site Map
Program Supplement Agreement No. 005-M


RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE PROGRAM SUPPLEMENT AGREEMENT NO. 005-M TO ADMINISTERING AGENCY-STATE AGREEMENT NO. 04-5300 FOR THE BRENTWOOD BOULEVARD CURVE PROJECT, CIP PROJECT NO. 336-3100


WHEREAS, Master Administering Agency-State Agreement 04-5300 for federal-aid projects was approved by the City of Brentwood on May 26, 1998; and

WHEREAS, the City of Brentwood is eligible to receive Federal and/or State funding for certain Transportation Projects, through the California Department of Transportation; and

WHEREAS, Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds can be claimed; and 

WHEREAS, the City may apply for reimbursement of eligible costs, upon approval by Caltrans.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby delegates authorization to execute these necessary agreements thereto to the City Manager.

BE IT FURTHER RESOLVED that the City Manager is authorized to execute Program Supplement Agreement No. 005-M to Administering Agency-State Agreement No. 04-5300.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 27th day of August 2002 by the following vote:

City Administration
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