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CITY COUNCIL AGENDA ITEM NO.  17



Meeting Date: August 27, 2002

Subject/Title: Consideration of a resolution authorizing the City Manager to approve the amendments to the 2000 Urban Water Management Plan.

Submitted by: Paul Zolfarelli, Director of Public Works and Joe Majarucon, Water/Wastewater Manager

Approved by: John Stevenson, City Manager


RECOMMENDATION 
Consideration of a resolution authorizing the City Manager to approve the amendments to the 2000 Urban Water Management Plan.

PREVIOUS ACTION
The 2000 Urban Water Management Plan was originally passed, approved and adopted by City Council of the City of Brentwood August 14, 2001 (Resolution No. 2341 attached).

BACKGROUND
The 2000 Urban Water Management Plan addresses the City of Brentwood Water system, which provides water to the residents. The plan fulfills several purposes: (1) It is required by the Urban Water Management Planning Act, (2) It provides the analysis of water conservation measures in accordance with the guidelines of the California Urban Water Conservation Council (CUWCC), and (3) It serves as the long-term water supply plan for the City of Brentwood. 

The plan is to ensure the efficient uses of available water supplies as required by the Urban Water Management Planning Act. The Act became part of the California Water Code with the passage of Assembly Bill 797 during the 1983-1984 regular session of the California legislature. The Act requires every urban water supplier providing water for municipal purposes to more then 3,000 connections or supplying more then 3,000 acre-feet of water annually to adopt and submit a plan every five (5) years to the California Department of Water Resources (DWR). Subsequently, assembly bills have amended the Act. The California Public Utilities Commission (CPUC) has mandated the preparation and update of urban water management plans as part of a general rate case filing. 

The plan addresses the efficient utilization of water supplies in accordance with the CUWCC guidelines. The CUWCC is a voluntary organization of water utilities, environmental groups, and other interested groups that are responsible for administering the implementation of water conservation measures in California. The Memorandum of Understanding Regarding Urban Water Conservation in California (MOU) (CUWCC, 1999) defines the water conservation measures or best management practices (BMPs). The signatories of the CUWCC submit a semi-annual report regarding their implementation of BMPs. This plan provides an economic analysis of the BMPs for the City. 

The Act requires the encouragement of public participation regarding the Management Plan. This provides an avenue for residents and employees to learn about the local water supply and plans for providing a reliable, safe, high-quality water supply for the future. 

The 2000 Urban Water Management Plan was submitted to DWR in August 2001 for evaluation. In June 2002, DWR sent a letter requesting that the City provide additional information that would be presented as “Amendments”. The amendments, which were to consist of one to two paragraphs, would elaborate on such programs as: System Water Audits, Leak Detection and Repair; Public Information Programs, and Conservation. The submitted information would also include when the City of Brentwood anticipated starting these programs and the projected cost. 

FISCAL IMPACT
It is anticipated that several programs will be started during the 2003-2004 fiscal years. The entire program costs are estimated to be $120,210. These programs will be funded by the Water and Wastewater Enterprises. Once the programs are implemented, any cost increases will be modest. Included below are some of the programs that will be started: 

System Water Audit, Leak Detection and Repair program - Cost is $75,000. Two thirds of the program cost ($50,000) cost is for parts. This program will seek to optimize our water system by checking, on a scheduled basis, the condition of the distribution system. This program will reduce the likelihood of property damage and safeguard public health and safety. Leaks will be detected early, allowing for better planning and use of resources. 

Public Information Program - Cost is $8,200. This program will promote water conservation and other resource efficiencies. It will include the distribution of flyers and other literature which can be displayed at events such as the Corn Fest. 

School Education - Cost is $13,300. This pilot program, slated to begin in 2003-2004 will work with the local schools to promote water conservation. This program fulfills the public outreach requirement by seeking to educate elementary and high school students. 

Attachments:
• Resolution
• Appendix G Amendments 
• Resolution No. 2341


RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO APPROVE THE AMENDMENTS TO THE 2000 URBAN WATER MANAGEMENT PLAN.


WHEREAS, the City recognizes the importance of providing a safe, aesthetically pleasing and reliable water supply; and 

WHEREAS, pursuant to AB 797, the City has certain duties and obligations to implement an Urban Water Management Plan; and

WHEREAS, the City has adopted the 2000 Urban Water Management Plan to fulfill part of this obligation ; and

WHEREAS, the amendments will further strengthen the plan in addressing the efficient utilization of water supplies; and

WHEREAS, the proposed programs will consist of System Water Audits, Leak Detection and Repair, Public Information Programs, and Conservation; and 

WHEREAS, the proposed programs estimated costs are $120,210 and will be funded by the Water and Wastewater Enterprises;

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to approve the amendments to the 2000 Urban Water Management Plan.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 27th day of August, 2002 by the following vote:

AYES: 
NOES: 
ABSENT: 
_____________________________
Michael A. McPoland, Sr.
Mayor

ATTEST:



__________________________________
Karen Diaz, CMC
Deputy City Manager/City Clerk



















APPENDIX G


AMENDMENTS





























DMM3 System Water Audits, Leak Detection, and Repair:

Implementation Description: The City is planning to conduct water audits and leak detection and repair after the staff is properly trained at either an AWWA-DWR or equivalent training program. 

Most of the City water infrastructure is less then ten years old. However, the City of Brentwood recognizes that improvement of the distribution system will reduce the likelihood of property damage and safeguards public health and safety. 

The City has implemented a valve-exercising program since 2001. This is an ongoing program to ensure that interconnections actually work. 

The Conservation Program, System Water Audits, Leak Detection, and Repair programs are still in the early stages of being developed. At this time, four persons from the City are certified in water conservation. The City plans to increase this with two additional persons. The program will be coordinated by Public Works. 

Implementation Schedule: Tentatively, the City staff is planning begin water audits and leak detection and repair during the years 2003-2004. 

Methods to Evaluate Effectiveness: The water staff, in conjunction with other departments will annually review the data records to confirm that the unaccounted water losses stay under 7%. 

Budget: $74,800. 

DMM 4 Metering with Commodity Rates:

Implementation Description: The City is fully metered for all customer sectors, including separate meters for single-family residential, commercial, large landscapes and other facilities. There are approximately 7,900 connections of which 52 are multi-family, 349 are commercial, and 99 are irrigation/ landscaping. Separate meters have been placed for all recycled water services. 

Implementation Schedule: The City will continue to install and read meters on all new services, and will continue to conduct its meter calibration and replacement program. 

Methods to Evaluate Effectiveness: Periodic review of customer water use, comparing current water use per capita with historic data. 

Conservation Savings: Metered accounts may result in a 20% reduction in water use.

Budget: Meter installation costs are part of new service connection fees. 

DMM 7 Public Information Programs:

Implementation Description: The City plans to promote water conservation and other resource efficiencies in coordination with appropriate agencies. The City distributes public information through brochures. City water bills show a printed graph which illustrates customer 
usage for every month for the past year. The graph has been found to be effective in showing current and past water use. In the future, the City plans to communicate with the public through a quarterly city newsletter, web page and through future water bills. 

The City has placed the Consumer Confidence Report on the City of Brentwood web page. In the future plans are starting to provide additional public information services and materials to remind the public about water and other resource issues. 

Implementation Schedule: The City will continue to provide public information service and materials to remind the public about water and other resource issues. The City will also advertise and promote water conservation at the annual Corn fest. 

Methods to Evaluate Effectiveness: The City will track the commentary regarding the information provided. 

Conservation Savings: The City has no method to quantify the savings of this DMM but believes that this program is in the public’s interest. 

Budget: Proposed annual budget: $8,200. 

DMM 8 School Education:

Implementation Description: The City plans to work with the appropriate agencies and the local school districts to promote water conservation and other resource efficiencies at school facilities and to educate students about these issues. 

Implementation Schedule: The City will implement a pilot program during the 2003-2004 year. 

Methods to Evaluate Effectiveness: The City will survey the institutions and educators on the number of programs, materials and attendance at water conservation activities. 

Budget: Total: $13,300

DMM 11 Conservation Pricing:

Implementation Description: The City has plans to re examine the current rates and to change to a tiered system of billing. This will reduce the bills to some rate payers, while encouraging water conservation. The City of Brentwood Finance, Engineering and Public Works Departments are coordinating activities towards a presentation for the City Council. 

Implementation Schedule: It is anticipated that the rate study will be completed sometime after Fall 2002. 

Methods to Evaluate Effectiveness: Monitor the number of violators who use water in excess of their established allotment. 

Conservation Savings: The incentive in this DMM is to decrease the customers water costs and water use through price incentives. 

Budget: Proposed annual budget: $5,060.

DMM 12 Landscape Water Conservation for new and Existing Single Family Homes:

Implementation Description: The City adopted, in 1992, Ordinance 523 which addresses landscaping for new and existing homes. The Ordinance requires that at least 90% of the plants selected in non-turf areas shall be well-suited to the climate of Brentwood and require minimal water once established. Up to 10% of the plants may be non-drought tolerant variety as long as they are grouped together and can be irrigated separately. 

Implementation Schedule: The City will permanently incorporate this DMM into its ordinances, and will continue to distribute brochures to all new service connections. 

Methods to Evaluate Effectiveness: Will compare water use to water surveys and historical water use. 

Budget: Proposed annual budget (materials): $9,850 

DMM13 Water Waste Prohibition:

Implementation Description: Since 1992, the City has adopted Ordinance Number 523, which addresses landscaping and irrigation of homes, commercial and industrial facilities. Should drought conditions warrant mandatory reductions, during Stage II of a water supply shortage, the City may adopt and implement an ordinance for mandatory conservation and water restriction plan. This ordinance may require additional tariffs for the City to enforce the plan.

Implementation Schedule: The city has permanently incorporated this DMM into its ordinances.

Methods to Evaluate Effectiveness: All citations and violations are reported annually. 

Budget: Proposed annual budget: $9,000.

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov