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CITY COUNCIL AGENDA ITEM NO. 07



Meeting Date: August 13, 2002

Subject/Title: Execute a Change Order with Monk & Associates, LLC for Environmental Permit Support for Sand Creek Road (East), CIP Project No. 336-3061.

Submitted by: Engineering: B. Grewal/D. Spekner

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a Change Order with Monk & Associates, LLC for Environmental Permit Support in the amount of $5,000, and authorize the City Manager to approve change orders up to 10% of the contract amount for Sand Creek Road (East), CIP Project No. 336-3061.

PREVIOUS ACTION
On April 24, 2001, the City Council authorized the City Manager to sign a Design Contract with Monk & Associates, LLC for environmental permitting for Marsh Creek and Sand Creek crossings for Sand Creek Road (Central & East), CIP Project No. 336-3061. 

On August 28, 2001, the City Council authorized the City Manager to sign a Construction Contract with Granite Construction for the construction of Sand Creek Road (Central), CIP Project No. 336-3061, from west of Fairview Avenue to west of Union Pacific Railroad.

On July 23, 2002, the City Council authorized the City Manager to sign a Construction Contract with Top Grade Construction, Inc. for the construction of Sand Creek Road (East), CIP Project No. 336-3061, from east of Minnesota Avenue to just west of Brentwood Boulevard, crossing the Union Pacific Railroad.

BACKGROUND
On April 24, 2001, the City Manager executed a Design Contract with Monk & Associates, LLC to obtain the necessary environmental permits for construction of the two creek crossings within Marsh Creek and Sand Creek for the completion of Sand Creek Road. While the permitting work has been completed, in order to comply with permit requirements to perform biological pre-construction surveys of protected species, the City needs to amend the contract for Monk & Associates to complete the environmental training and monitoring necessary for Sand Creek Road (East) construction. This was not included in the original scope of work. The new contract amount including this change order is $74,950.

FISCAL IMPACT
The funds for this work are through facility fees, which are included in the existing budget as approved in this year’s Capital Improvement Program 2002/03.

Attachments:
Resolution
Site Map
Proposal for Environmental Services Support

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER WITH MONK & ASSOCIATES, LLC FOR ENVIRONMENTAL PERMIT SUPPORT OF SAND CREEK ROAD (EAST) IN THE AMOUNT OF $5,000 FOR SAND CREEK ROAD (EAST), CIP PROJECT NO. 336-3061, AND AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.


WHEREAS, on April 24, 2001, the City Council authorized the City Manager to sign a Design Contract with Monk & Associates, LLC for environmental permitting for Marsh Creek and Sand Creek crossings for Sand Creek Road (Central & East), CIP Project No. 336-3061; and

WHEREAS, on August 28, 2001, the City Council authorized the City Manager to sign a Construction Contract with Granite Construction for the construction of Sand Creek Road (Central), CIP Project No. 336-3061, from west of Fairview Avenue to west of Union Pacific Railroad; and

WHEREAS, On July 23, 2002, the City Council authorized the City Manager to sign a Construction Contract with Top Grade Construction, Inc. for the construction of Sand Creek Road (East), CIP Project No. 336-3061, from east of Minnesota Avenue to just west of Brentwood Boulevard, crossing the Union Pacific Railroad; and

WHEREAS, in order to ensure that the environmental permit conditions continue to be met, staff recommends contracting with the same environmental firm that helped the City to obtain the environmental permits required for construction of Sand Creek Road (Central & East), CIP Project No. 336-3061, Monk & Associates, LLC, for environmental permit support services.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City Manager is hereby authorized to execute a Change Order with Monk & Associates, LLC for environmental permit support of Sand Creek Road (Central) in the amount of $5,000.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to approve change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of August 2002 by the following vote:

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