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CITY COUNCIL AGENDA ITEM NO. 06


Meeting Date: August 13, 2002

Subject/Title: Approve Adjustment to the Compensation and Classification Description of Accountant to include levels I/II/III.

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager



RECOMMENDATION 
Adopt a Resolution approving compensation and revised classification description as listed above establishing a third level Accountant to recognize lead responsibility over subordinate staff as well as the performance of complex duties. 

PREVIOUS ACTION
None.

BACKGROUND
Staff received a request to review the level and scope of duties as defined in the Accountant I/II classification description in the Finance Department. Staff conducted a review of the level of responsibility and scope of work currently performed. Based on the results of the review, a revision to the existing Accountant I/II classification description is recommended by staff to add level III to the Accountant classification to provide for the performance of lead responsibility and the performance of complex duties. 

The salary ranges provided below are based on the salary rationale of the adopted Classification/Compensation Study. Staff recommends approval of the following annual salary ranges and classification description revision:

Accountant I $48,902 - $59,448 (currently in place)
Accountant II $53,915 - $65,543 (currently in place)
Accountant III $59,448 - $72,261 (new level)

FISCAL IMPACT
There is no fiscal impact at this time as a result of the above recommendation. 

Attachments
• Resolution
• Exhibit A, Accountant I/II/III

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE ADDITION OF ACCOUNTANT III TO THE ACCOUNTANT CLASSIFICATION TO RECOGNIZE LEAD RESPONSIBILITIES AND THE PERFORMANCE OF COMPLEX DUTIES

WHEREAS, staff conducted a review of the Accountant function relative to scope of work and duties performed, and, 

WHEREAS, staff recommends adding a third level to the classification in order to recognize the scope of work, and,

WHEREAS, the classification description has been revised and is attached as Exhibit A, and, 

WHEREAS, the annual salary ranges provided below are based on the rationale of the adopted Classification/Compensation Study:

Accountant I $48,902 - $59,448 (currently in place)
Accountant II $53,915 - $65,543 (currently in place)
Accountant III $59,448 - $72,261 (new level)

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the compensation for Accountant III listed above, as well as the revised classification description.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on August 13, 2002 by the following vote:

AYES: 
NOES: 
ABSENT: 

_____________________________
Michael A. McPoland, Sr.
Mayor
ATTEST:


__________________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services 

CITY OF BRENTWOOD

ACCOUNTANT I/II/III

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.


DEFINITION:

Under general supervision, performs professional level accounting duties assigned to classes within the Accountant series including maintaining, developing and analyzing fiscal statements and records; prepares financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and governmental accounting standards; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

Accountant I
The Accountant I is the entry level in the professional accounting series that allows the incumbent to develop journey level knowledge and abilities. Initially, under immediate supervision, incumbents perform the more routine accounting duties while learning City policies and procedures. As experience is gained, there is more diversity in assignments and greater independence of action within established guidelines. This classification is alternatively staffed with Accountant II / III and incumbents may advance to the higher level after gaining experience and demonstrating a level of proficiency that meets the qualifications of the higher level class.

Accountant II 
The Accountant II is the journey level class in which incumbents are expected to perform the full scope of professional accounting duties with minimum supervision. Successful performance requires a thorough knowledge of governmental accounting procedures and the ability to exercise sound independent judgment. This classification is distinguished from Accountant III in that the latter is responsible for the more complex and difficult duties within the department and exercises technical and functional supervision over assigned staff.

Accountant III
The Accountant III is the lead level class that is responsible for more complex and difficult duties within the department. The lead level class exercises technical and functional supervision over division staff. Works independently to coordinate and facilitate workload of assigned staff. Ensures that deadlines are met. This classification is distinguished from the next higher classification of Senior Financial Analyst in that the latter requires more technical and professional expertise.

SUPERVISION RECEIVED/EXERCISED:
Receives general supervision from the Assistant Finance Director. Exercises technical and functional supervision over assigned financial support staff as assigned.



ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Reviews accounting documents to ensure accuracy of information and makes correcting entries as required; examines supporting documentation to establish proper authorization and conformance with agreements, contracts, and federal, state and local laws, codes and regulations.

• Prepares and maintains control and subsidiary accounting records involving a variety of transactions and accounts; prepares trial balances and financial reports.

• Compiles and prepares financial statements, general and subsidiary ledgers, supporting schedules and other financial and statistical reports; prepares work papers, financial statements and various reports for federal and state agencies as well as for internal accounting; performs grant accounting and prepares and submits required annual financial reports; maintains complete accounting records on federal, state and other funding sources.

• Participates in the posting, balancing and reconciliation of general, grant and subsidiary accounts; maintains expenditure and budgetary control accounts; prepares cash ledgers and supporting schedules; researches and analyzes transactions to determine available funds and resolve budget problems; may direct the work of assigned financial support staff on a project by project basis.

• Oversees and participates in the establishment and maintenance of capital improvement project (CIP) records; reviews, verifies and submits all CIP invoices for processing; processes purchase orders for projects; assists in the application for project grant funds; prepares CIP year end report for auditor’s review; compiles and prepares a variety of monthly reports related to development fees and capital improvement projects.

• Maintains and updates asset records; calculates and records capitalization of expenditures and deletion of fixed assets for appropriate funds; calculates depreciation expense; performs cost and rate studies and analyzes cost factors; installs new accounting systems and procedures and provides training in their use.

• Provides lead direction to subordinate staff, as assigned, including assistance with day-to-day coordination of workload and tasks; provides orientation to staff on departmental policies and procedures.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data and using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for an Accountant I/II. A typical way of obtaining the required qualifications is to possess the equivalent of: 

Accountant I
A Bachelor’s degree in accounting, business administration, finance or related field. 

Accountant II
In addition to the above, two years of increasingly responsible professional accounting experience. Experience in a public agency setting is desirable.

Accountant III
In addition to the above, two years of experience providing lead direction to finance staff. Experience in a public agency is highly desirable as is possession of a Certified Public Accountant Certificate.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position. The level and scope of the knowledge and abilities listed below vary between the I and II levels) 

Knowledge of:

Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS); principles and practices of municipal government accounting, auditing and budgeting; principles and practices of automated financial systems; basic billing and collection procedures; applicable federal, state and local laws, codes and regulations; basic principles and practices of supervision; methods and techniques of training and motivation; modern office practices, procedures and equipment. methods and techniques of supervision, training and motivation. basic principles and practices or supervision. 

Ability to:

Examine and verify financial documents, reports and transactions; prepare a variety of budgets, financial statements, reports and analyses; analyze, post, balance and reconcile financial data, ledgers and accounts; ensure proper authorization and documentation for disbursements and other transactions; direct and review the work of assigned financial support staff; use initiative and sound judgment within established procedural guidelines; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate standard office equipment including a computer and variety of word processing and software applications including financial and accounting programs.

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov