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CITY COUNCIL AGENDA ITEM NO. 05



Meeting Date: August 13, 2002

Subject/Title: Approve Compensation and Classification Descriptions for Code Enforcement Technician I/II, Code Enforcement Officer I/II, and Senior Code Enforcement Officer.

Submitted by: Patti Standley, Human Resources Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION 
Adopt a Resolution approving the compensation and classification descriptions listed above establishing an extended classification series to support the City’s efforts in code enforcement in the Community Development Department. 

PREVIOUS ACTION
None.

BACKGROUND
Staff received a request to review the level and scope of duties performed in the area of code enforcement in Community Development. Staff conducted a classification review of the level and scope of duties currently performed by staff and prepared new classification descriptions based on results of the review. Staff recommends expanding the code enforcement series to include the following: Code Enforcement Technician I/II (entry level), Code Enforcement Officer I/II (journey or lead level), and Senior Code Enforcement Officer (supervisory level). 

Staff recommends reclassifying the existing Code Enforcement Officer to Code Enforcement Officer II, which is the journey or lead level classification. Staff also recommends transferring an existing Accounting Assistant I to Community Development from the Finance Department and reclassifying the Accounting Assistant I to Code Enforcement Technician I based on actual duties performed by the individual occupying the position. The reclassification of these individuals will place them in appropriate classifications to recognize the level of responsibility and scope of work currently performed. 

The salary ranges provided below are based on a survey of similar classifications at other agencies identified through the adopted Classification/Compensation Study. Staff recommends approval of the following annual salary ranges and classification descriptions:

Code Enforcement Technician I/II, Exhibit A $36,505 - $48,944
Code Enforcement Officer I/II, Exhibit B $48,944 - $65,585
Senior Code Enforcement Officer, Exhibit C $59,490 - $72,324

FISCAL IMPACT
Funding is available in the adopted Final Budget for 2002/03 to cover the expenditures that result from reclassification due to adoption of the new classifications. 

Attachments
• Resolution
• Exhibit A, Code Enforcement Technician I/II
• Exhibit B, Code Enforcement Officer I/II
• Exhibit C, Senior Code Enforcement Officer

RESOLUTION NO.


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE COMPENSATION AND CLASSIFICATION DESCRIPTIONS FOR CODE ENFORCEMENT IN ORDER TO ESTABLISH A CLASSIFICATION SERIES TO SUPPORT THE CODE ENFORCEMENT FUNCTION IN COMMUNITY DEVELOPMENT

WHEREAS, staff conducted a review of the code enforcement function relative to staff currently working in that capacity, and, 

WHEREAS, staff recommends expanding the classification series specific to the code enforcement function in Community Development in order to address future growth and development of staff that performs these duties, and,

WHEREAS, classification descriptions have been developed and are attached as Exhibit A, B, and C respectively, and, 

WHEREAS, a salary survey of comparable agencies identified as survey agencies in the adopted Classification/Compensation Study was conducted, and, 

WHEREAS, staff recommends establishing the following salary ranges: Code Enforcement Technician I/II, Exhibit A $36,505 - $48,944 annually, Code Enforcement Officer I/II, Exhibit B $48,944 - $65,585 annually, and Senior Code Enforcement Officer, Exhibit C $59,490 - $72,324 annually, and,

WHEREAS, reclassification of the existing Code Enforcement Officer to Code Enforcement Officer II, as well as the reclassification of an existing Accounting Assistant I to Code Enforcement Technician I and transfer of the Technician to the Community Development Department from the Finance Department recognizes the level of responsibility and scope of work currently performed by staff.

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the compensation and classification descriptions for Code Enforcement Technician I/II, Code Enforcement Officer I/II, and Senior Code Enforcement Officer, Exhibit C in order to establish a classification series to support the code enforcement function in Community Development, as well as the reclassifications described above.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on August 13, 2002 by the following vote:

AYES: 
NOES: 
ABSENT: 

_____________________________
Michael A. McPoland, Sr.
Mayor
ATTEST:


__________________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services

CITY OF BRENTWOOD

CODE ENFORCEMENT OFFICER I/II

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under general supervision, investigates conditions and initiates procedures to abate violations related to zoning ordinances, building codes, housing codes, public nuisances, property maintenance, abandoned vehicles, animals, license regulations and other issues relating to health, safety and welfare of the community; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Code Enforcement Officer I works under general supervision, may handle routine investigations independently but requires close supervision with long-term, potentially volatile, or more involved cases. This classification is differentiated from Code Enforcement Officer II in that the latter is the skilled, journey-level position with citation authority handling the more difficult and complex cases. 

The Code Enforcement Officer II is a journey level class responsible for performing the full scope of assigned duties. Incumbents are skilled in making inspections and enforcing codes and regulations related to community health, safety and welfare, including zoning, building, housing, public nuisances, property maintenance, abandoned vehicles, animals and license codes and ordinances. The work requires independence and discretion in working with the public and in conducting field inspections. This classification differs from the next higher classification of Senior Code Enforcement Officer in that the latter has daily supervisory responsibility over Code Enforcement Technician I/II and Code Enforcement Officer I/II classifications. 

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Chief Building Official, or their designee. Code Enforcement Officer II may exercise technical supervision over Code Enforcement Officer I and Code Enforcement Technician I/II incumbents. 

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Provides customer service and receives and responds to complaints from the public and staff regarding substandard dwellings or structures, zoning violations, debris, unsanitary conditions, abandoned or inoperative vehicles, overgrown vegetation and other zoning and municipal code violations.

• Patrols and conducts field inspections of parcels of land, structures, vehicles and stored materials to ensure compliance with applicable City ordinances and state laws; initiates investigations as necessary for observed violations; prepares necessary citations, violations and other notices which outline proper repair correction methods, time limits, permits and all necessary remedial work required; issues Administrative citations; posts notices relating to required abatements; files property tax assessment liens; prepares annual property tax reports; obtains statements from complainants; monitors and re-inspects properties to ensure continued compliance.

• Conducts field inspections to check for zoning compliance; conducts inspections of existing buildings to determine hazardous conditions; looks for construction or alterations being performed without proper building permits.

• Prepares warning letters to negligent owners or contractors, and carries negligent cases through prosecution in situations of non-compliance; drafts recommendations for changes in inspection related policies; acts as a liaison with the City Attorney and the courts regarding property abatement.

• Schedules inspections occasionally in pre-determined residential and/or commercial areas; responds to emergencies involving expedited code enforcement activities.

• Cites vehicles and coordinates the removal of abandoned and illegally parked vehicles; maintains reports on vehicle towing activities.

• Photographs violations; creates files; prepares investigative reports; prepares legal documents, including abatement and inspection warrants and correspondence; collects and safeguards evidence for civil property abatements and civil litigation.

• Responds to questions and concerns from the public, departmental staff and other agencies; provides information as appropriate and resolves service issues and complaints; cooperates with neighborhood improvement groups and organizations interested in neighborhood beautification, improvement and clean up; conducts training sessions with City staff regarding the procedures and resources of the department.

• Interprets codes and regulations; explains required inspections and construction requirements to owners, architects, engineers, contractors and the public; advises owners on matters related to building permits; investigates and resolves building and related complaints; maintains records and files of inspections made and actions taken.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment, and acute hearing is required when providing phone and personal service. The need to lift, carry, pull and push tools, supplies and other equipment weighing 25 pounds or more is also required. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles, work in heavy vehicle traffic conditions and often work with constant interruptions.


QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Code Enforcement Officer. A typical way of obtaining the required qualifications is to possess the equivalent of four years of increasingly responsible, paid experience working effectively with the public and in the interpretation and application of codes, laws, rules and procedures. This may include working as a planning intern, planning technician, professional planner and/or building inspector or code enforcement officer, and a high school diploma or equivalent. Post-secondary education in city planning, architecture, engineering, landscape architecture, law enforcement, law, police science, public and/or business administration or related field may be substituted for experience on a year-for-year basis. Bilingual in English/Spanish is desirable.

License/Certificate:

Possession of or ability to obtain, a valid Class C California driver’s license. 

Code Enforcement Officer II must be a CCEC Certified Code Enforcement Officer within one year of appointment to the classification. SCACEO Certification is also required within one year of appointment including certification at the Basic, Intermediate and Advanced levels. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) 

Knowledge of:

Principles, practices and methods used in the enforcement of a variety of codes; applicable federal, state and local laws, codes and regulations including laws, ordinances and codes related to zoning, health, safety and welfare; techniques useful in inspecting residential, business, health, safety and welfare activities to insure compliance with applicable codes and ordinances; modern office practices, methods and equipment, including a computer and applicable software; occupational hazards and standard safety procedures; methods and techniques for record keeping.

Ability to:

Apply policies, procedures, codes and regulations pertaining to customer service, zoning, health, safety and welfare; exercise sound and independent judgment; follow written and oral instructions; take and maintain accurate records of work activities; interpret and apply applicable laws, codes and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships; enforce provisions of applicable codes and ordinances with firmness, tact and impartiality; prepare clear and comprehensive written and statistical reports; learn radio communication procedures and police codes; work flexible schedules, including occasional weekends and evening hours.

Skill to:

Operate an office computer and a variety of word processing and software applications.

CITY OF BRENTWOOD

CODE ENFORCEMENT TECHNICIAN I/II

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under supervision, performs field inspections related to specific areas of assignment such as business license processing, tracking and enforcement, office support and technical tasks related to general code enforcement activities; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Code Enforcement Technician I works under direct supervision and performs basic duties as assigned. This classification is differentiated from Code Enforcement Technician II in that the latter is the more experienced level that makes recommendations for citation to incumbents of the Code Enforcement Officer classification. 

The Code Enforcement Technician II is the experienced class that performs the full scope of assigned duties. Assignments are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision when required. Incumbents are skilled in making basic inspections and recommending for citation, code and regulation violations to Code Enforcement Officers. This classification is distinguished from the Code Enforcement Officer I/II series in that the latter is responsible for the more complex and difficult technical duties within the department, and serves as lead over assigned support staff.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Chief Building Official, or their designee. Code Enforcement Officer II may exercise technical supervision over Code Enforcement Officer I and Code Enforcement Technician I/II incumbents. 

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Patrols and conducts field inspections of businesses, parcels of land, structures, vehicles and stored materials to ensure compliance with applicable city ordinances and state laws; may investigate citizen complaints and take appropriate action and/or refer to Code Enforcement Officer for appropriate action; obtains statements from complainants; re-inspects to ensure continued compliance. 

• May process business license and home occupation permit requests, maintain posting of payments; mail renewals and past due notices; locate business working within the City by newspaper, phone listings or drive by; prepare monthly business license income reports.


• Investigates possible violations; contacts responsible individuals in person and in writing.

• May schedule inspections in pre-determined residential and/or commercial areas; may assist with emergencies involving expedited code enforcement activities.

• Informs Code Enforcement Officer of vehicles for abatement and coordinates the removal of abandoned and illegally parked vehicles; assists with maintenance of reports on vehicle towing activities.

• Photographs violations; creates files; prepares investigative reports; may assist with preparation of legal documents, including abatement and inspection warrants and correspondence; may assist with collection and safeguarding of evidence for civil property abatements and civil litigation.

• Responds to questions and concerns from the public, departmental staff and other agencies; provides information as appropriate and resolves service issues and complaints. 

• Input and retrieve a variety of information using a computer terminal.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment, and acute hearing is required when providing phone and personal service. The need to lift, carry, pull and push tools, supplies and other equipment weighing 25 pounds or more is also required. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles, work in heavy vehicle traffic conditions and often work with constant interruptions.


QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

A typical way of obtaining the required qualifications is as follows:

Code Enforcement Technician I – Possess of the equivalent of a high school diploma plus one year of paid experience working effectively with the public. 

Code Enforcement Technician II – In addition to requirements listed above, two years experience processing code-related work such as business license enforcement, vehicle abatement, etc. 




License/Certificate:

Possession of or ability to obtain, a valid Class C California driver’s license. SCACEO Certification at the Basic level is desirable.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) 

Knowledge of:

Basic codes, ordinances, laws and regulations pertaining to code abatement; safe and efficient work practices as they relate to code enforcement; modern office procedures and methods; basic computer knowledge regarding word processing and data bases; basic principles of records maintenance and report preparation; and working in a diverse community. 

Ability to:

Learn and apply policies, procedures, codes and regulations pertaining to customer service, zoning, health, safety and welfare; exercise sound and independent judgment; follow written and oral instructions; take and maintain accurate records of work activities; interpret and apply applicable laws, codes and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships; enforce provisions of applicable codes and ordinances with firmness, tact and impartiality; prepare clear and comprehensive written and statistical reports; learn radio communication procedures and police codes; work flexible schedules, including occasional weekends and evening hours.

Skill to:

Operate an office computer and a variety of word processing and software applications.

CITY OF BRENTWOOD

SENIOR CODE ENFORCEMENT OFFICER

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under direction, performs work as the first-line supervisor requiring specialized skills to secure compliance with zoning regulations and the municipal code relative to building codes, housing codes, public nuisances, property maintenance, abandoned vehicles, animals, license regulations and other issues relating to health, safety and welfare of the community; work involves supervision and training of subordinates; intervenes in the more difficult and complex code enforcement issues and exercises discretionary authority to bring matters to resolution; incumbents have citation authority; performs other work as required. 

DISTINGUISHING CHARACTERISTICS:

The Senior Code Enforcement Officer is the supervisory level classification responsible for directing and coordinating the activities of assigned code enforcement staff, and for the performance of the more difficult and complex duties of the work unit. Assignments are varied and require the exercise of considerable judgment and independence in the interpretation of codes and regulations. This classification differs from the next higher classification of Chief Building Official in that the latter is responsible for the overall management of the Building Division.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Chief Building Official, or their designee. Exercises technical and functional supervision over assigned code enforcement staff. 

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Plans, supervises and evaluates work of subordinate staff, including interns and volunteers involved in code enforcement activities.

• Performs the more difficult and complex inspection and enforcement activities; reviews abated properties for compliance with applicable codes; conducts staff briefings; keeps informed of changes and new legislation pertaining to building codes and regulations; ensures that appropriate staff is informed and current.

• Provides customer service and receives and responds to complaints from the public and staff regarding substandard dwellings or structures, zoning violations, debris, unsanitary conditions, abandoned or inoperative vehicles, overgrown vegetation and other zoning and municipal code violations.


• Initiates investigations as necessary for observed violations via patrol and conducts field inspections of parcels of land, structures, vehicles and stored materials to ensure compliance with applicable City ordinances and state laws; initiates investigations as necessary for observed violations; prepares necessary citations, violations and other notices which outline proper repair correction methods, time limits, permits and all necessary remedial work required; issues Administrative citations; posts notices relating to required abatements; files property tax assessment liens; prepares annual property tax reports; obtains statements from complainants; monitors and re-inspects properties to ensure continued compliance.

• Conducts field inspections to check for zoning compliance; conducts inspections of existing buildings to determine hazardous conditions; looks for construction or alterations being performed without proper building permits.

• Oversees preparation of warning letters to negligent owners or contractors, and carries negligent cases through prosecution in situations of non-compliance; drafts recommendations for changes in inspection related policies; acts as a liaison with the City Attorney and the courts regarding property abatement.

• Schedules inspections in residential and/or commercial areas; responds to emergencies involving expedited code enforcement activities.

• Cites vehicles and coordinates the removal of abandoned and illegally parked vehicles; maintains reports on vehicle towing activities.

• Photographs violations; creates files; prepares investigative reports; prepares legal documents, including abatement and inspection warrants and correspondence; collects and safeguards evidence for civil property abatements and civil litigation; testifies in court as required.

• Responds to questions and concerns from the public, departmental staff and other agencies; provides information as appropriate and resolves service issues and complaints; cooperates with neighborhood improvement groups and organizations interested in neighborhood beautification, improvement and clean up; conducts training sessions with City staff regarding the procedures and resources of the department.

• Interprets codes and regulations; explains required inspections and construction requirements to owners, architects, engineers, contractors and the public; advises owners on matters related to building permits; investigates and resolves building and related complaints; maintains records and files of inspections made and actions taken.

• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping, crawling and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment, and acute hearing is required when providing phone and personal service. The need to lift, carry, pull and push tools, supplies and other equipment weighing 25 pounds or more is also required. Additionally, the incumbent in this position works outdoors in all weather conditions including wet, hot and cold. The position entails working in situations that may expose the employee to fumes or airborne particles, electrical shock or mechanical hazards. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles, work in heavy vehicle traffic conditions and often work with constant interruptions.


QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Senior Code Enforcement Officer. A typical way of obtaining the required qualifications is to possess the equivalent of five years of increasingly responsible, paid experience working effectively with the public and in the interpretation and application of codes, laws, rules and procedures. This may include working as a planning technician, professional planner and/or building inspector or code enforcement officer at the journey-level, including at least two years as a Code Enforcement Officer II. Requires graduation from an accredited high school or GED. Post-secondary education in city planning, architecture, engineering, landscape architecture, law enforcement, law, police science, public and/or business administration or related field may be substituted for experience on a year-for-year basis. Bilingual in English/Spanish is desirable.

License/Certificate:

Possession of or ability to obtain, a valid Class C California driver’s license. 

Must possess certification as a CCEC Certified Code Enforcement Officer. SCACEO Certification is also required within one year of appointment including certification at the Basic, Intermediate and Advanced levels. 

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) 

Knowledge of:

Principles, practices and methods used in the enforcement of a variety of codes; applicable federal, state and local laws, codes and regulations including laws, ordinances and codes related to zoning, health, safety and welfare; techniques useful in inspecting residential, business, health, safety and welfare activities to insure compliance with applicable codes and ordinances; modern office practices, methods and equipment, including a computer and applicable software; occupational hazards and standard safety procedures; methods and techniques for record keeping.

Ability to:

Plan, organize, direct and evaluate the work of subordinate staff; enforce policies, procedures, codes and regulations pertaining to customer service, zoning, health, safety and welfare; exercise sound and independent judgment; follow written and oral instructions; take and maintain accurate records of work activities; interpret and apply applicable laws, codes and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships; enforce provisions of applicable codes and ordinances with firmness, tact and impartiality; prepare clear and comprehensive written and statistical reports; learn radio communication procedures and police codes; work flexible schedules, including occasional weekends and evening hours.

Skill to:

Operate an office computer and a variety of word processing and software applications.

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov