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CITY COUNCIL AGENDA ITEM NO.8

Meeting Date: July 23, 2002

Subject/Title: Approve a Resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

Submitted by: Pam Ehler, Finance Director
Denise Davies, Accountant
Becky Bridgen, Purchasing Agent

Approved by: John Stevenson, City Manager

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

PREVIOUS ACTION

On February 26, 2002, by Resolution No. 2471, City Council approved a list of vendors that were close or went over the $50,000 limit during the first six months of the fiscal year.

BACKGROUND
As part of the annual budget adoption, the City has included budgeted amounts for maintenance/service for public facilities and infrastructure. The attached list of vendors are close or have gone over the $50,000 limit because different departments are using them. In order to comply with the Purchasing Policy, we gathered this list of vendors and the not-to-exceed dollar amounts to streamline the process.

FISCAL IMPACT:
Unknown at this time.

ATTACHMENTS:

· Vendor List

CITY OF BRENTWOOD
RESOLUTION NO. ___

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE PRUCHASE ORDERS OR CONTRACTS FOR THE NOT-TO-EXCEED DOLLAR AMOUNTS LISTED FOR THE ATTACHED LIST OF VENDORS

WHEREAS, as part of the annual budget adoption, the City has included budgeted amounts of $50,000 per vendor for maintenance/service for public facilities and infrastructure; and
WHEREAS, certain vendors are close to or have exceeded the $50,000 limit during the course of a year.
NOW, THEREFORE, BE IT RESOLVED by the City of Brentwood as follows:
Section 1. The City Manager has the authorization to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached vendors.
PASSED AND ADOPTED on July 23, 2002 by the following vote:
AYES:
NOES:
ABSENT:

Michael A. McPoland, Sr.
Chairman
City of Brentwood

Attest:


Karen Diaz
City Clerk
City of Brentwood

SECRETARY’S CERTIFICATE
I, Karen Diaz, City Clerk of the City of Brentwood, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of a resolution duly adopted by a vote of a majority of the members of the City Council of the City of Brentwood at a regular meeting of said City duly and regularly held in the City of Brentwood, California, on July 23, 2002, of which all of such members had due notice, as follows:
AYES:
NOES:
ABSENT:
An agenda of said meeting was posted at least 72 hours before said meeting at 150 City Park Way, Brentwood, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original minutes of said meeting on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting and entered in said minutes.
Said resolution has not been amended, modified or rescinded since the date of its adoption and the same is now in full force and effect.
Dated: July 23, 2002

Karen Diaz
City Clerk
City of Brentwood

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
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E-mail allcouncil@brentwoodca.gov