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CITY COUNCIL AGENDA ITEM NO. 7

Meeting Date: July 23, 2002

Subject/Title: Survey agencies used to establish compensation plan

Submitted by: John Stevenson, City Manager

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution amending the list of survey agencies used by the City of Brentwood to establish the Compensation Plan and authorize the use of funds up to $50,000 for a full classification and compensation study to occur in the Fall of 2004.

PREVIOUS ACTION
The City Council approved Resolution No. 2099 approving the classification and compensation study final report as recommended by L.B. Hayhurst and Associates, effective June1, 2000.

BACKGROUND
The City of Brentwood contracted with L.B. Hayhurst and Associates in 1999 for the preparation of a classification and compensations study. The study included a list of recommended survey agencies based on the following: geographic proximity, nature of agencies’ services, employer size, major employers in the immediate area.

Brentwood continues to evolve in it’s demographics. Staff anticipates Brentwood’s population to increase to 33,000 by January 2003. At the time of the Hayhurst Study, Brentwood’s population was 20,000. The increase is equivalent to approximately 57.5%. The continued evolution occurring in Brentwood necessitates revisiting the survey cities to keep Brentwood competitive with the surrounding agencies we are competing with when we recruit. Our desire to keep up with technology constantly pushes our staff to provide new services and learn and use new technology. In order to keep this trend moving forward, we need to attract and retain the best people available in the labor market.

Staff recommends reducing the list of survey agencies by two. The recommendation is to remove the cities of Lodi and El Cerrito from the list. The City of Lodi does not provide garbage service, had a very slight growth rate of 2.14% last year and is over 40 miles away from Brentwood. The City of El Cerrito does not provide water, sewer or garbage service, experienced almost no growth last year = .4%, and is 50 miles away from Brentwood.

Staff considered removing the two agencies mentioned above from the survey and replacing them with two new agencies but it didn’t seem to be appropriate to add new/larger agencies from the surrounding area at this time. By removing Lodi and El Cerrito from the survey agency list we have ten local government agencies remaining. They are: The Cities of Antioch, Benicia, Livermore, Manteca, Pittsburg, Pleasant Hill, Pleasanton, Tracy and Vacaville. Also on the list are: Contra Costa County as a major area employer, Contra Costa Water District for water only, Dublin San Ramon Services District for wastewater only, BFI and Waste Management for solid waste only. Staff feels that the remaining agencies will provide an adequate and appropriate base for collection of salary survey data.

Staff recommends securing the services of a consultant in the Fall of 2004 to conduct an extensive classification and compensation study that assist City staff in the review and amendment of the list of survey agencies and benchmark classifications. A benchmark classification is a classification in a series that is most commonly found at the survey agencies, such as Associate Engineer. The survey data of the benchmark classification is used to build the salaries for the balance of classifications in the series.

FISCAL IMPACT
The anticipated average increase to affected classifications due to the removal of Lodi and El Cerrito is estimated at approximately 3%. Staff will not know the actual impact of compensation adjustments until a survey of the benchmark classifications takes place. Pending approval of this recommendation, the survey will begin in early August 2002, with staff recommendations brought back to Council in October for anticipated implementation January 1, 2003.

Based on the recommendation for a full classification and compensation study to occur in the Fall of 2004, staff requests approval of funds up to $50,000 for the completion of a study.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE AMENDED LIST OF SURVEY CITIES

WHEREAS, staff completed a review of the survey cities and agencies established in the adopted Classification and Compensation Study and recommends revision of the list, and,

WHEREAS, staff recommends removing the City of Lodi from the list as this city does not provide garbage service, had a very slight growth rate of 2.14% last year and is over 40 miles away from Brentwood, and,

WHEREAS, staff recommends removing the City of El Cerrito from the list as this city does not provide water, sewer or garbage service, the city experienced almost no growth last year = .4%, and is 50 miles away from Brentwood, and,

WHEREAS, staff recommends retaining the remaining cities and agencies as provided in the adopted study document. This list includes Cities of Antioch, Benicia, Livermore, Manteca, Pittsburg, Pleasant Hill, Pleasanton, Tracy, and Vacaville. Contra Costa County is on the list as a major area employer. Additional employers for specific classifications include: Contra Costa Water District (water only), Dublin San Ramon Services District and Iron House Sanitary District (wastewater only), and BFI and Waste Management (solid waste only).

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves the amended list of survey cities and agencies as provided above, effective immediately.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on July 23, 2002 by the following vote:

AYES:
NOES:
ABSENT:

_____________________________
Michael A. McPoland, Sr.
Mayor
ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services

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