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CITY COUNCIL AGENDA ITEM NO. 06



Meeting Date: July 9, 2002

Subject/Title: Approve contract amendments for Design and Professional Service Agreements for the Northwest Quadrant Project, CIP Project No. 336-3127, and approve a change order with Cordoba Consulting Inc., to incorporate management and coordination assistance for the Lone Tree Way – Union Pacific Undercrossing Project, CIP Project No. 336-3134 

Submitted by: Engineering: B. Grewal/P. Eldredge/M. Huber

Approved by: John Stevenson, City Manager


RECOMMENDATION
Approve a Resolution to execute contract amendments for Professional Design and Service Agreements for the Northwest Quadrant Project, CIP Project No. 336-3127, and approve a change order not to exceed $50,000 with Cordoba Consulting, Inc., to incorporate management and coordination assistance for the Lone Tree Way – Union Pacific Undercrossing Project, CIP Project No. 336-3134. 

PREVIOUS ACTION
On February 27, 2001, the City Council authorized staff to execute design contracts with three design firms, Carlson, Barbee & Gibson, Bellecci and Associates and Mark Thomas & Co., Inc. 

On May 22, 2001, Council directed staff to hire Cordoba Consulting, Inc., to help in the management of this very large-scale project known as the Northwest Quadrant Project, CIP Project No. 336-3127. 

BACKGROUND
Staff continues to work with the infrastructure and improvement design teams. The project’s design is approximately 80% complete.

In order to continue with the design efforts and to ensure project milestones are met, staff requests the term of these contracts be extended to December 31, 2003. Staff also requests approval of the change order with Cordoba Consulting, Inc. (see attached scope of work) not to exceed $50,000 to include management assistance in the coordination and design of the Lone Tree Way – Union Pacific Undercrossing Project, CIP Project No. 336-3134. This project is vital to the Northwest Quadrant project.

FISCAL IMPACT
Funds for the change order are budgeted within the CIP program through roadway fees and the assessment district.

Attachments:
Resolution
Site Maps
Contract Amendments

RESOLUTION NO. 


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENTS FOR PROFESSIONAL DESIGN AND SERVICE AGREEMENTS FOR THE NORTHWEST QUADRANT PROJECT, CIP PROJECT NO. 336-3127, AND APPROVE A CHANGE ORDER NOT TO EXCEED $50,000 WITH CORDOBA CONSULTING, INC., TO INCORPORATE MANAGEMENT AND COORDINATION ASSISTANCE FOR THE LONE TREE WAY – UNION PACIFIC UNDERCROSSING PROJECT, CIP PROJECT NO. 336-3134. 


WHEREAS, the City Council authorized staff to execute Design Contracts and work toward completion of infrastructure design for the Northwest Quadrant Project, CIP Project No. 336-3127; and

WHEREAS, one of the amendments include a change order not to exceed $50,000 to be included as a revision to the original contract to incorporate management and coordination assistance for the Lone Tree Way – Union Pacific Undercrossing Project, CIP Project No. 336-3134.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall amend the Professional Design and Service Agreements to reflect new contract termination dates of December 31, 2003.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the amendments.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 9th day of July 2002 by the following vote:

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.


This Amendment is entered into on July 9, 2002 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, On February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project CIP project 336-3127. 


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31, 2003.
2. All other terms remain unchanged.

Bellecci & Associates, Inc.


By____________________________________ Dated: __________________


City of Brentwood


By Dated:
John Stevenson, City Manager

Attest:

By____________________________________ Dated: __________________ 
Karen Diaz, City Clerk, CMC 


AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.


This Amendment is entered into on July 9, 2002 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, On February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project CIP project 336-3127. 


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31 2003.
2. All other terms remain unchanged.


Carlson, Barbee & Gibson, Inc.


By Dated:



City of Brentwood


By Dated: 
John Stevenson, City Manager

Attest:

By Dated: 
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CORDOBA CONSULTING INC.


This Amendment is entered into on July 9, 2002 by and between the City of Brentwood and Cordoba Consulting Inc.

WHEREAS, On May 22, 2001, the City of Brentwood entered into a contract to obtain specific skills and management assistance in the design preparation of the Northwest Quadrant Project CIP project 336-3127.


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31 2003.
2. Section 1, of the original contract, entitled scope of services is amended to incorporate the railroad underpass as part of the scope of services (see attached scope).
3. Section 5, of the original contract, entitled payment incorporates a change order not to exceed $50,000 for the inclusion of the railroad underpass portion of work. The new project amount is $165,000.
4. All other terms remain unchanged.


Cordoba Consulting Inc.


By Dated:


City of Brentwood


By Dated:
John Stevenson, City Manager

Attest:

By Dated: 
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.


This Amendment is entered into on July 9, 2002 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, On February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project CIP project 336-3127. 


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31, 2003.
2. All other terms remain unchanged.


Mark Thomas & Co., Inc.


By Dated:



City of Brentwood


By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

 
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