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CITY COUNCIL AGENDA ITEM NO. 16


Meeting Date: June 25, 2002

Subject/Title: Approve contract amendments for Professional Design and Service Agreements 

Submitted by: Engineering: B. Grewal/P. Eldredge/M. Huber

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution to execute contract amendments for 10 (ten) Professional Design and Service Agreements (Exhibit A attached) as needed for project completion.

PREVIOUS ACTION
The City Council authorized staff to execute several design contracts for various construction projects as shown in Exhibit A. Council also approved the Professional Service Agreements to create master plans for water, recycled water and sewer. Several of the projects were amended on June 30, 2001.

BACKGROUND
The City’s Standard Professional Services Agreement is valid for one (1) year from the date they are approved by Council. Due to this, staff must bring the contracts for projects that extend beyond the standard one year period back to Council for approval. Several projects are in various stages of design and construction. Staff has prepared a status of projects (Exhibit A attached) that identify the phase of each of the projects that require a contract amendment to facilitate project completion. 

Staff has submitted change orders to be included as amendments to two of the existing contracts. The first is with the CCS Planning and Engineering. CCS is designing the Brentwood Boulevard Curve Project, CIP Project No. 336-3100. This project is federally funded and has a magnitude of unforeseen approval process obstacles to be overcome prior to start of construction. This process has increased labor and services provided by CCS, therefore, a change order not to exceed $33,780 is necessary to continue with the project. The second change order is with Water Resource Associates in an amount not to exceed $19,600. The additional funds will amend the existing Master Plan to accommodate the recently adopted General Plan, to modify alignment and size of major distribution lines to accommodate ever changing development plans as well as include newly accepted subdivisions and projects into the base model.

FISCAL IMPACT
Funds for the change orders are budgeted within the CIP program through roadway fees and water fees. 

Attachments:
Resolution
Site Maps
Exhibit A
Contract Amendments

RESOLUTION NO. 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT AMENDMENTS FOR 10 PROFESSIONAL DESIGN AND SERVICE AGREEMENTS AS NEEDED FOR VARIOUS PROJECT COMPLETIONS 


WHEREAS, the City Council authorized staff to execute design contracts and work toward completion of several public works and master plan projects; and

WHEREAS, two of the amendments reflect change orders to be included as revisions to the original contracts.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall amend 10 professional design and service agreements (Exhibit A Attached). 

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the amendments.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of June 2002 by the following vote:

Exhibit A
Project Status

Project Name Type Consultant CIP Number Phase of Project

The project's plans and specs have been 
Brentwood Boulevard Design CCS Planning & submitted to caltrans / construction
Curve Engineering 336-3100 to begin spring 2003.

PM Asst. Cordoba Consulting, Inc. 

Brentwood Boulevard 
Widening Design Harris Associates 336-3054 The Project is out to Bid - Opening Date is
7/11/2002

Lone Tree Way Overlay Design is 95% complete, now going through 
Improvements PM Asst Cordoba Consulting, Inc. 336-3130 Caltrans approval process

Design Bellecci & Associates 

Sand Creek Road 
Central Design Carlson Barbee & Gibson 336-3061 In Construction.

Environ. Monk & Associates 

Sand Creek Road 
East Design Mark Thomas & Co., Inc. 336-3061 Out to bid. Bid opens on July 3, 2002.

Environ. Monk & Associates 

Sunset Road Realignment Design Carlson Barbee & Gibson 336-3012 Design is 90% Complete. Working to obtain
permits.

Water Master Plan Water Resource Assoc. 335-3601 This master plan will be updated and 
completed once the General Plan is published.

Recycled Water Master 95% Complete
Plan G.S. Dodson & Assoc. 335-3601 

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CCS PLANNING & ENGINEERING, INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and CCS Planning & Engineering.

WHEREAS, On October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Brentwood Boulevard Curve CIP project 336-3100.

WHEREAS, On June 26, 2001 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2002 to December 31, 2003.
2. Section 10, of the original contract, entitled payment shall be revised to include a change order in the amount of $33,780 to complete the work. The new project amount including the change order is $182,748.
3. All other terms remain unchanged.

CCS Planning & Engineering, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CORDOBA CONSULTING INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Cordoba Consulting Inc.

WHEREAS, On March 13, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the management assistance for design preparation of the Brentwood Boulevard Curve Project CIP project 336-3100 and Lone Tree Overlay Project CIP project 336-3130.


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31 2003.
2. All other terms remain unchanged.

Cordoba Consulting Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Bellecci & Associates.

WHEREAS, On May 22, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Lone Tree Way Overlay/Improvements CIP project 336-3130.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31 2003.
2. All other terms remain unchanged.


BELLECCI & ASSOCIATES, INC.

By Dated:

City of Brentwood

By Dated:

City of Brentwood


By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF HARRIS & ASSOCIATES

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Harris & Associates.

WHEREAS, On July 25, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Brentwood Boulevard Widening Project CIP project 336-3054.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 5, of the original contract, entitled termination is amended to change the stated termination date of the contract to June 30 2003.
2. All other terms remain unchanged.

HARRIS & ASSOCIATES

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road (East) CIP project 336-3061.

WHEREAS, On June 26, 2001 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2002 to December 31, 2003.
2. All other terms remain unchanged.

Mark Thomas & Co., Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, On February 8, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sunset Road Realignment CIP project 336-3012.

WHEREAS, On June 26, 2001 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2002 to June 30, 2003.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, On October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road (Central) CIP project 336-3061.

WHEREAS, On June 26, 2001 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2002 to December 31, 2003.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson, Inc.
By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MONK & ASSOCIATES, LLC

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Monk & Associates, LLC.

WHEREAS, On April 24, 2001, the City of Brentwood entered into a contract to obtain specific Environmental Services for the Sand Creek Road Project(s) East/Central CIP project 336-3061.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31, 2003.
2. All other terms remain unchanged.

MONK & ASSOCIATES, LLC

By Dated:

City of Brentwood



By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC


AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF G. S. DODSON & ASSOCIATES


This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and G. S. Dodson and Associates.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of the Recycled Water Master Plan CIP project 335-3601.

WHEREAS, On June 26, 2001 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2002 to December 31, 2002.
2. All other terms remain unchanged.

G. S. Dodson & Associates

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF WATER RESOURCE ASSOCIATES

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Water Resource Associates.

WHEREAS, On September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of the Water Master Plan CIP project 335-3601.

WHEREAS, On June 26, 2001 the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2002 to June 30 2003.
2. Section 10, of the original contract, entitled payment is amended to include a change order not to exceed $19,600 (see attached change order). Total project amount $87,900.
3. All other terms remain unchanged.

Water Resource Associates

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

 
City Administration
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E-mail allcouncil@brentwoodca.gov