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CITY COUNCIL AGENDA ITEM NO. 15


Meeting Date: June 25, 2002

Subject/Title: Approve a Resolution to execute a change order with BKF Engineers in an amount not to exceed $71,502 for additional services for infrastructure improvement design for the New Police Facility, CIP Project No. 336-3110. 

Submitted by: Engineering: B. Grewal/M. Huber
Police: M. Davies/K. King

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution to execute a contract change order with BKF Engineers in an amount not to exceed $71,502 and include a 10% contingency for additional infrastructure improvement design services for the New Police Facility, CIP Project No. 336-3110.

PREVIOUS ACTION
On January 22, 2002, the City Council authorized staff to execute a design contract with BKF Engineers to design the infrastructure improvements needed to build a New Police Facility, CIP Project No. 336-3110. 

BACKGROUND
Staff continues to develop the infrastructure improvement designs by determining the most cost efficient construction methods that will serve the New Police Facility for the long term. From the preliminary design alternatives and information collected from a field survey, staff has determined the most practical sewer connection is to connect north of the site, under Central Boulevard along the railroad track, to the West Sanitary Sewer. This sewer line will also serve the surrounding properties development to the north of the site across Central Boulevard and also to the west across Walnut Boulevard. Staff anticipates that some costs associated with this sewer line will be recovered from benefiting properties as these properties develop. In an attempt to secure the site and to alleviate as much construction surrounding the future police facility, staff will increase the size of the sewer line and design the line to connect to the West Interceptor Sewer. 

Due to the increase in the scope of work for the sanitary sewer, additional costs for design, survey, staking, soils and design will be incurred. Staff has also included a Fiber Optic conduit design to be installed as part of the trench work that will run to just south of the existing trail at Marsh Creek. The storm drain portion of the project has been problematic, but staff feels that the revised design incorporating an 84” pipe, a junction structure and a 42” pipe to be installed next to the existing 72” pipe under Central Boulevard will keep Central Boulevard open to traffic and solve our flow issues. Staff has also determined that a storm drain pump station constructed with Central Boulevard will no longer be needed and will be demolished as part of the sewer and storm drain work. The joint trench work to support the building has also been added to the scope of work. In order to continue with the “fast track” design efforts, staff requests the change order be approved. 

FISCAL IMPACT
Funds for the change order are budgeted within the CIP project (New Police Station), CIP No. 336-3110.
Attachments:
Resolution
Site Map
Change Order – BKF Scope of Work

RESOLUTION NO. 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO EXECUTE A CONTRACT CHANGE ORDER WITH BKF ENGINEERS IN AN AMOUNT NOT TO EXCEED $71,502 AND INCLUDE A 10% CONTINGENCY FOR ADDITIONAL INFRASTRUCTURE IMPROVEMENT DESIGN SERVICES FOR THE NEW POLICE FACILITY, CIP PROJECT NO. 336-3110. 

WHEREAS, the City Council authorized staff to execute a design contract and work toward completion of infrastructure design for the New Police Facility project, CIP Project No. 336-3110; and

WHEREAS, staff continues to work with the consultant (BKF) to develop the best suitable construction designs to serve the new police facility for the long term. 

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall approve a change order not to exceed $71,502 and include a 10% contingency to continue with the “fast track” design.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the change order.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of June 2002 by the following vote:

 
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