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CITY COUNCIL AGENDA ITEM NO. 13


Meeting Date: June 25, 2002

Subject/Title: Approve contract amendments for Design and Professional Service Agreements with Bellecci & Associates, Inc. and Gray-Bowen and Company, and reinstate the Lone Tree Way Widening Project, CIP Project No. 336-3131, into the CIP program. 

Submitted by: Engineering: B. Grewal/D. Spekner/M. Huber

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution to execute contract amendments for Professional Design and Service Agreements with Bellecci & Associates, Inc. (design) and Gray-Bowen and Company (Project Study Report) and reinstate the Lone Tree Way Widening Project, CIP Project No. 336-3131, into the CIP program.

PREVIOUS ACTION
On June 26, 2001, the City Council authorized staff to execute contracts with Bellecci & Associates, Inc. (design) and Gray-Bowen and Company (Project Study Report) for the Lone Tree Way Widening Project, CIP Project No. 336-3131.

BACKGROUND
The environmental consultant is nearly complete with the preliminary environmental assessment and should have a preliminary project study report ready for review by early August 2002, with a final report ready by December 2002/January 2003. In order to continue with the assessment and design, it is necessary to extend the termination dates of the existing contracts. 

During the CIP budgeting process, the Lone Tree Way Widening Project (from Fairview to Brentwood Boulevard) CIP Project No. 336-3131, was inadvertently left out of the program. As a housekeeping measure, staff has included the CIP budget sheet to reinstate this project.

FISCAL IMPACT
The funds for the reinstatement of Lone Tree Way Widening Project derive from roadway fees and grant funding. 

Attachments:
Resolution
CIP Budget Sheet 
Site Map
Contract Amendments

RESOLUTION NO. 


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO EXECUTE CONTRACT AMENDMENTS FOR PROFESSIONAL DESIGN AND SERVICE AGREEMENTS WITH BELLECCI & ASSOCIATES, INC. (DESIGN) AND GRAY-BOWEN AND COMPANY (PROJECT STUDY REPORT) AND REINSTATE THE LONE TREE WAY WIDENING PROJECT, CIP PROJECT NO. 336-3131, INTO THE CIP PROGRAM.


WHEREAS, on June 26, 2001, the City Council authorized staff to execute contracts with Bellecci and Associates, Inc. and Gray-Bowen and Company; and

WHEREAS, the City Council authorizes staff to reinstate the Lone Tree Way Widening Project, CIP Project No. 336-3131, into the CIP program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall amend the Professional Design and Service Agreements.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the amendments.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of June 2002 by the following vote:

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.


This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, On June 26, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Lone Tree Way Widening project CIP project 336-3131.


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31, 2003.
2. All other terms remain unchanged.


BELLECCI & ASSOCIATES, INC.


By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF GRAY-BOWEN AND COMPANY

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and Gray-Bowen and Company.

WHEREAS, On June 26, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of a Project Study Report (PSR) for the Lone Tree Way Widening project CIP project 336-3131.


NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to December 31, 2003.
2. All other terms remain unchanged.


GRAY-BOWEN AND COMPANY


By Dated:


City of Brentwood


By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

 
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