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 CITY COUNCIL AGENDA ITEM NO. 11


Meeting Date: June 25, 2002

Subject/Title: Approve a contract amendment for design and professional services with McGill Martin Self, Inc. for the Sunset Industrial Complex Design, CIP Project No. 336-3128. 

Submitted by: Economic Development: H. Sword
Engineering: B. Grewal/P. Eldredge

Approved by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution to execute a contract amendment for the professional design services of McGill Martin Self, Inc. to include a term extension to June 30, 2003 and a change order not to exceed $87,000 for survey, construction and staking services for the Sunset Industrial Complex, CIP Project No. 336-3128.

PREVIOUS ACTION
On November 28, 2000, City Council authorized staff to execute a contract with McGill Martin Self, Inc. to design the Sunset Industrial Complex.

BACKGROUND
The Sunset Industrial Complex project is out to bid and scheduled to open on June 26, 2002. It is necessary to extend the design contract with McGill Martin Self in order to better respond to construction submittals and design questions that arise in the field. Once the project is ready for Council's award to construct, it will be necessary for staff to hire a firm to perform the survey, construction and staking portion of the work. McGill Martin Self, Inc. has designed the improvements and is the most knowledgeable of the site and the improvements to be installed. Therefore, staff feels they are the most logical choice.

FISCAL IMPACT
Funds for the change order are budgeted within the CIP program through roadway fees and also funded by the Redevelopment Agency. 

Attachments:
Resolution
Site Map
Contract Amendment

RESOLUTION NO. 

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO EXECUTE A CONTRACT AMENDMENT FOR THE PROFESSIONAL DESIGN SERVICES OF MCGILL MARTIN SELF, INC. TO INCLUDE A TERM EXTENSION TO JUNE 30, 2003 AND A CHANGE ORDER NOT TO EXCEED $87,000 FOR SURVEY, CONSTRUCTION AND STAKING SERVICES FOR SUNSET INDUSTRIAL COMPLEX, CIP PROJECT NO. 336-3128.

WHEREAS, the City Council authorized staff to execute a design contract with McGill Martin Self, Inc. on November 28, 2000; and

WHEREAS, in order to complete the design portions of work, staff requests the contract amendment be approved; and

WHEREAS, staff suggests utilizing the knowledge already obtained by McGill Martin Self, Inc. as the logical choice to provide survey, construction and staking for the project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City shall amend the professional design and service agreement.

BE IT FURTHER RESOLVED that the City Manager is granted the authority to execute the amendment.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 25th day of June 2002 by the following vote:

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MCGILL MARTIN SELF, INC.

This Amendment is entered into on June 25, 2002 by and between the City of Brentwood and McGill Martin Self, Inc.

WHEREAS, On November 28, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sunset Industrial Complex Project CIP project 336-3128.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled term is amended to change the stated termination date of the contract to June 30, 2003.
2. Section 5, of the original contract, entitled payment is amended to include a change order in the amount not to exceed $87,000 for survey/staking (see attached change order). The new project amount is $874,000.
3. All other terms remain unchanged.

McGill Martin Self, Inc.

By Dated:

City of Brentwood

by Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

 
City Administration
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E-mail allcouncil@brentwoodca.gov